2021-2022 Accounts
& Charity Commission Report 1st Blofield and Brundall Sea Scout Group RN 68
Registered Charity 1018467
1st Blofield & Brundall Sea Scout Group HQ Yarmouth Road, Blofield, Norwich, NR13 4LE
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APPENDIX 2: 2021-2022 ACCOUNTS
| APPENDIX 2: 2021-2022 ACCOUNTS | APPENDIX 2: 2021-2022 ACCOUNTS |
|---|---|
| Income | |
| Bank Interest | £2.08 |
| Donation | £13,470.99 |
| Events - Beavers | £70.00 |
| Events - Cubs | £1,277.04 |
| Events - Explorers | £100.00 |
| Events - Scouts | £1,838.00 |
| Fundraising | £1,949.80 |
| Grants | £26,396.53 |
| MembershipFees | £10,776.66 |
| Rent | £2,440.50 |
| Expense | |
| ActivityEquipment | £12,897.18 |
| Admin | £406.95 |
| Badges | £657.55 |
| Bank Fees | £404.24 |
| Events | £201.87 |
| Events - Beavers | £70.00 |
| Events - Cubs | £1,672.40 |
| Events - Explorers | £192.00 |
| Events - Scouts | £3,252.16 |
| Fuel | £390.75 |
| Insurance | £3,648.03 |
| Meetings - Beavers | £24.69 |
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| Meetings - Cubs | £162.62 |
|---|---|
| Meetings - Explorers | £62.40 |
| Meetings - Scouts | £305.12 |
| MembershipCosts | £4,931.73 |
| Training | £1,701.32 |
| Utilities | £1,242.13 |
| Venue Maintenance | £13,240.67 |
| Account balances | |
| Group | £13,153.62 |
| Beavers | £1,010.86 |
| Beavers Cash | £247.57 |
| Dreadnaught ESU | £1,049.54 |
| Cubs | £1,961.85 |
| Scouts | £3,762.99 |
| Savings 1 | £1,000.62 |
| Savings 2 | £20,896.61 |
| Summary | |
| Account balance brought forward | £30,225.87 |
| Total income | £58,321.60 |
| Total expenditure | £45,463.81 |
| Net income | £12,857.79 |
| Account balance carried forward | £43,083.66 |
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APPENDIX 3: 2021-2022 TRUSTEES ANNUAL REPORT
Trustees’ Annual Report for the period
From 01/04/2021 Period start date To 31/03/2022 Period end date
Charity name: First Blofield and Brundall Sea Scout Group
Charity registration number: 1018467
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference |
||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting: ● Enjoy what they are doing and have fun |
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| ● Take part in activities indoors and outdoors ● Learn by doing ● Share in spiritual reflection ● Take responsibility and make choices ● Undertake new and challenging activities ● Make and live by their Promise. |
||
|---|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We are a Sea Scout Group and Recognised by the Royal Navy. Beavers and Cubs are given taster sessions on the water. Scouts and Explorers spend the summer months at our Water Base each week. They carry on through the School holidays to maximise their opportunities and make the most of the longer evenings and warmer weather. All our sections have the opportunity to attend a camp and take part in community and nature projects. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The trustees have also received formal training to enable them to carry out their duties as required by the Scout Association Policy, Organisation and Rules (PORs). |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
| Policy on grant making | Para 1.38 | Grants are available to families suffering financial hardship to ensure Scouting is available to all. |
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| This year we helped families to keep their youngsters in Scouting who were furloughed or made redundant by waiving their subs. |
||
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | The Group takes a risk averse approach to investment and any surplus funds are retained in an interest bearing account. |
| Contribution made by volunteers |
Para 1.38 | The Group is entirely dependent on volunteers to run with no remunerated posts. All the executive committee and leadership teams are made up of volunteers. Volunteers are essential to the continuation of the Group and to enable the young people to learn skills for life and experience the opportunities and skills Scouting has to offer. |
| Other | The Group supports adult volunteer and leaders training, including financially, which enables the Group to promote scouting programs and provide a wider range of activities to the sections. The financial support is 50% of the course or qualification & out of pocket expense, where County and/or District meet the other 50%. |
|
| Achievements and Performance | ||
| SORP reference |
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Group has continued to meet it’s ambitions for the young people despite the challenges created by COVID. Members have continued to learn Skills for Life and experience and live the Values of Scouting. The Group has completed the keyheading and resurfacing of the water base. This ensures the durability and long term stability of the base as well as providing a site that is easier and safer to move the watercraft around on. A paddle sports development plan has been implemented with leaders undertaking training in safety and coaching qualifications with an eye to future ambitions for the Group to become British Canoeing recognised. New paddlesports equipment has been obtained and provides access to the Group’s members to try new activities and challenge themselves in new ways. Investment has also been made in the HQ building by replacing the floor, making it a safer and more pleasant place for both the Group and the hirer’s who rent the hall for their own community groups and classes. Financial support has been made available to families that have needed it and it has been a privilege to be able to ensure that Scouting is accessible to all. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
| Achievements against objectives set |
Para 1.41 | We are a Sea Scout Group and proud to be one of 105 Groups recognised by the Royal Navy. All sections are given the opportunity to spend time on the water, including the Beavers who are given taster sessions on the water with their parents and Cubs who |
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| incorporate water activities into their summer program. Scouts and Explorers spend the summer months at our Water Base each week. They carry on through the School holidays to maximise their opportunities and make the most of the longer evenings and warmer weather. All our sections have the opportunity to attend a camp and take part in community and environmental projects. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Distribution due to Covid19 has hampered the Group’s ability to hold social fundraising events in the 2021-22 financial year. Once again we have been reliant on applying for grants to progress the Group’s ambitions for its members. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
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Financial Review
| Financial Review | ||
|---|---|---|
| SORP reference |
||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The 2021-22 financial year was another busy year for the Group. The Group had another expensive and unusual year due to the ongoing effects of Covid and the completion of the resurfacing of the water base. The Group’s main expenditure was laying the final surface of the Water Base to complete that project (funded using Grants, a Loan and Group Funds), the new Paddle Sports Plan developed, initiated and led by Kyle Hampshire-Smith, and the new floor in the Yarmouth Road HQ. The Group’s section meetings had begun to return to normal, and with it income generated from subscriptions. All sections are now using Online Scout Manager (OSM) to collect ‘subs’ which makes things easier for the leaders and the parents. The system has also been successfully used to organise the payment of events and camps for the sections as well. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 3 months running costs, circa £4000. This is based on pre-COVID costs. Taking into account inflation £4,500 would be a generous estimate. The Group holds sufficient funds in reserve to meet £4,500.00 |
| Amount of reserves held | Para 1.22 | £10,000 |
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| Reasons for holding zero reserves |
Para 1.22 | N/A |
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Group is primarily reliant upon income from subscriptions and fundraising. The Group holds a reserve to ensure the continuity of activities should there be a major reduction in income. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Group takes a risk averse approach to investment and any surplus funds are retained in an interest bearing account. |
| A description of the principal risks facing the charity |
Para 1.46 | The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group, through the capitation fees, contributes to the Scout Associations national accident insurance policy. A further insurancepolicyis held to insure helpers |
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| who are not uniformed. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. A reserve fund is also maintained, equivalent to three months running costs. Reduction or loss of leaders. The group is totally reliant on volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and insurance policies to ensure that insurable risks are covered. |
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|---|---|---|
| Other | N/A |
Structure, Governance and Management SORP reference
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| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The PORs of The Scout Association. |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the PORs of The Scout Association. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee as required by the Scout Association PORs. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s |
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| representation. The committee meets every 2 months. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for: ● The maintenance of Group property ● The raising of funds ● The administration of Group finance ● The insurance of persons, property and equipment and Group public occasions ● Assisting in the recruitment of leaders and other adult support ● Appointing any sub committees that may be required ● Appointing Group Administrators and Advisors other than those who are elected. |
||
|---|---|---|
| Relationship with any related parties |
Para 1.51 | The Scout Association 306101 |
| Other |
Reference and Administrative details
| Reference and Administrative | details |
|---|---|
| Charity name | First Blofield and Brundall Sea Scout Group |
| Other name the charity uses | 1st Blofield and Brundall Sea Scout Group 1st Blofield and Brundall Sea Scouts 1st B&B |
| Registered charity number | 1018467 |
| Charity’s principal | ℅The Treasurer 77 Norwich Road Salhouse Norwich NR13 6QQ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
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| 1 | Julian Rudd | Chair | To 25.1.2022 | |
|---|---|---|---|---|
| 2 | Jennifer Crawford | Secretary | ||
| 3 | Vicki Welin | Treasurer | From 25.1.2022 |
|
| 4 | Gordon Carter | |||
| 6 | James Page | |||
| 7 | Ann Kelly | |||
| 8 | John Kelly | |||
| 9 | Anthony Knights | Interim Chair from 25.1.2022 |
||
| 15 | Kyle Hampshire-Smith | from 01.03.2022 |
||
| 16 | Simon Welin | From 14.06.2022 |
Corporate trustees – names of the directors at the date the report was approved
N/A
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole Trustee name year N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
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Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustee’s report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
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1st BLofield and BrundaLL Sea Scout Group 2021-22 AGM 16
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2021-2022
Income
Bank Interest 2.08
Donation 13,470.99
Events - Beavers 70
Events - Cubs 1,277.04
Events - Explorers 100
Events - Scouts 1,838.00
Fundraising 1,949.80
Grant 26,396.53
Membership Fees 10,776.66
Rent 2,440.50
Expense
Activity Equipment 12,897.18
Admin 406.95
Badges 657.55
Bank Fees 404.24
Events 201.87
Events - Beavers 70
Events - Cubs 1,672.40
Events - Explorers 192
Events - Scouts 3,252.16
Fuel 390.75
Insurance 3,648.03
Meetings - Beavers 24.69
Meetings - Cubs 162.62
Meetings - Explorers 62.4
Meetings - Scouts 305.12
Membership Costs 4,931.73
Training 1,701.32
Utilities 1,242.13
Venue Maintenance 13,240.67
Account balances
Group 13,153.62
Beavers 1,010.86
Beavers Cash 247.57
Dreadnaught ESU 1,049.54
Cubs 1,961.85
Scouts 3,762.99
Savings 1 1,000.62
Savings 2 20,896.61
Summary
Account balance brought forward 30,225.87
Total income 58,321.60
Total expenditure 45,463.81
Net income 12,857.79
Account balance carried forward 43,083.66
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name 1[st] Blofield and Brundall Sea Scouts
On accounts for the year 31[st] March 2022 Charity no 1018467 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: S Middleton Date: 5[th] Sept 2022 Name: Steve Middleton FCCA MBA
1
Oct 2018
IER
Relevant professional qualification(s) or body (if any):
FCCA
Address: Maplin Brundall Road, Blofield, Norwich NR13 4LB
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
No material matters identified.
2
Oct 2018
IER
IER Oct 2018