OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] September 2020 Period start date To 31[st] August 2021 Period end date

Charity name: Oldfield Pre-School

Charity registration number: 1018094

Objectives and Activities

Objectives and Activities
SORP
reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 Our aim is to provide a safe and stimulating, healthy,
happy and caring environment, in which a child can play
whilst developing socially, emotionally, physically and
mentally.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.		 Para 1.17
and 1.19		 The Pre-School ran sessions for children ages 2.5 - 4
years, with a maximum of 20 children per session.
Morning and afternoon sessions were 3 hours duration
each and whole day sessions of 7 hours were also
available. Sessions over lunch lasting 0.75 hours were
also available for children who attended in a morning or
afternoon. There were 34 different children who
attended one or more sessions per week during the year.
We also sent out home learning information and
resources to children who were isolating or unable to
attend Pre-School during the year.
We continued to have a waiting list of children wanting
to attend the Pre-School. To ensure that as many local
children as possible can attend the maximum number of
sessions a child can have was capped at 5 half days or 3
full days.
Our mobile classroom had come to the end of its natural
life and was replaced over July and August 2021 with a
larger more modern building. This will enable us to meet
the needs of more children in the community and stop
us having to cap the number of sessions children can
attend.
Unfortunately, due to the restrictions of Covid, we were
unable to visit the local library or other local community
premises as we would normally have done, and the
majority of our fundraising activities were online. We
supported the local Vicars Cross Fun Day by running the
raffle which raised funds the Pre-School.
We enabled one student to access a university degree by
providing their placement.
As the Pre-School is located on the site of Oldfield
Primary School, it enables children to have a smooth and
comfortable transition to a school environment.
Transition meetings were done for all schools that the
children moved on to, although visits were not possible
due to the Covid-19 Pandemic.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 The charity trustees have complied with the Public
Benefit requirement in section 17 of the Charities Act
2011 to have due regard to guidance published by the
Commission.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 We do not give grants.
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 We are grateful for the support of volunteers, many
parents and relatives assist around raising funds for the
Pre-School.
Other

Achievements and Performance

SORP reference
Summary of
the main
achievements
of the charity,
identifying
the difference
the charity’s
work has
made to the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.		 Para 1.20 The Pre-School has given the children lots of opportunities to
explore their world and local environment through play based
activities. We have endeavored to build children’s self-
confidence, self-esteem and self-reliance; and given them an
understanding of how to keep safe and live a healthy life.
Children have had opportunities to learn about multi-cultural
celebrations, and have raised money to donate to children’s
charities.
During July and August, the Pre-School building was replaced.
The original mobile classroom had reached the end of its natural
life, and was too small for the needs of the local community.
The replacement building was installed on time and due to
donations from the local community of furniture, storage and
equipment for the project will come in under budget. This will
enable the refurbishment of the outdoor areas, where
temporary decking was installed as a result of the removal of
ramps as part of the replacement building project.
Most children now attend for full days, for those that only
attend for half days, lunchtime sessions continue to be popular.
Havingchildren attendingover lunch time is recognised by

Oldfield Primary School as assisting children in their transition to Primary school. By increasing the children’s independence at lunchtimes and getting them used to eating with other children, the Pre-School children have found lunch times to be less daunting when they move up to Reception class, which has helped them to settle into the school day. The continued placement of a paid administrator enables us to offer adhoc sessions to children where spaces were empty having been reserved for children starting later in the year, or due to children dropping sessions. This was a benefit to local parents through increased flexibility and in generating additional income for the Pre-School. The major thrust of fundraising has been for the replacement building project and for replacing the playground. With limited fundraising activities able to be undertaken due to Coronavirus restrictions, most of the fundraising has been online. As well as selling Pre-School bags and uniform, the following fundraising events were undertaken, and the following amounts were raised: • Children designed Christmas Cards, tea towels etc £272 • Christmas Eve Parcels £135 • Online Christmas Raffle £477 • Online Spring Raffle £342 • Raffle at the Vicars Cross Fun Day £628 • Sponsored Winter Hunt £72 We received grants from Dr Robert Oldfield Charity £2,750 and Grosvenor 76 Round Table £750 for the replacement building. We also had residents of Vicars Cross raising monies for us through an Easter display and requesting donations to the PreSchool for their pre-loved toys etc. Unfortunately, the usual Open Day and Sponsored activity were unable to take place due to the Covid pandemic restrictions.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other
Financial Review
Review of the charity’s
financial position at the
end of the period		 Para 1.21 On a receipts and payments basis, Oldfield Pre-School showed
net receipts of unrestricted monies of £22,765, but due to the
purchase of the new building overall net payments of £10,828.
The receipts of unrestricted funds included £12,221 additional
Early Years Grant funding provided by the government in
September 2021 to assist Early Years Providers cope with the
impact of Covid going forwards.
However, there is further expenditure of £48,347 incurred in
replacing and furnishing the replacement building (including
the final payment for the installation of the building) which will
be being paid in 2021-22.
Grant monies received and traceable donations made
specifically for the replacement building are classified as
restricted funds, and the Trustees have designated part of the
unrestricted funds to cover the balance of expenditure on the
replacement building.
Whilst the replacement building came in under budget, the
removal of no longer required ramps has led to decking being
installed until the refurbishment of the playground can take
place. The remainder of the budget will be used to refurbish
the outdoor areas.
From September 2020, we started tracking additional costs
directly attributed to Covid (£4,151). This was predominantly
additional cleaning and hand sanitiser, but also included self-
isolation pay and requiring additional staff to assist as children
arrived in the morning.
Statement explaining the
policy for holding
reserves stating why
they are held		 Para 1.22 The level of reserves is set as a worst case scenario at the
value required to close down the Pre-School without any
trustees incurring liability for the close down costs.
The level of reserves required is calculated based on the sum
estimated to cover the following.
• Statutory redundancy costs for all staff
• Annual Independent Examination fees
• One month’s operational running cost to allow for
clearing already incurred costs – e.g. utilities / unpaid
suppliers, 4 weeks staff notice.
After the reserves requirement is met, all excess of income
over expenditure monies are put to the contingency fund (1
month’s expenditure) and the other designated funds to cover
futureprojects and expenditure
Amount of reserves held Para 1.22 Due to increases in salary costs and therefore monthly
operating costs, the reserves are £ 51,505. The contingency
fund is remaining at £10,000
With the ongoingissues created byCovid,the remaining
balance of the monies £18,071 received as direct Covid
support has been allocated to a Covid Support costs fund, to
cover costs directly related to Covid – e.g. cover staffing when
a member of staff has to self isolate, refunding parental fees if
the Pre-School has to close.
The remaining monies £28,966 have been applied to the
premises fund, initially to be used to complete the
refurbishment and fund improvements of the outdoor area
over the next fewyears.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially
in deficit		 Para 1.24 No funds are materially in deficit.
Explanation of any
uncertainties about the
charity continuing as a
goingconcern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The principle sources of funds are the Early Years
Foundation Stage (EYFS) funding grants for 3 and 4 year
olds, fees from parents who are not eligible or are
claiming their EYFS grants elsewhere and fundraising.
We are very grateful to all those who supported us with
our fundraising. Whilst most of the fundraising has been
for the replacement building project, some has been used
to enhance the experience of the children and continue to
maintain the building.
We are grateful to those who have supported us
throughout the year in a variety of different ways. We
would like particularly to acknowledge the significant
support from Oldfield Primary School, the United
Reformed Church, local shops, the Centurion pub, and all
our volunteers. But we also must not forget all the
parents, grandparents and carers of the children who are
continually asked to contribute either by donating gifts or
giving up their time.
Our key aim with all our expenditure is to ensure that all
children can participate in our activities and have the best
possible outcomes from their time with us.
No trustees received any remuneration during the year.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the
principal risks facing the
charity		 Para 1.46 The principal risks facing Oldfield Pre-School are
• a full or partial closure due to Covid-19,
• a significant reduction in children who wish to attend,
• the continued freeze / minimal increases on the
amount of Early Years Foundation Stage Funding from
the government, whilst statutory minimum wage
levels increase significantly.
• changes in the funding formula by CWAC for the Early
Years Foundation Stage Funding leading to a reduction
in the amount receivedper hour.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document
(trust deed, royal charter)		 Para
1.25		 Early Years Alliance (formerly Pre-School Learning
Alliance) Constitution
How is the charity constituted?
(e.g. unincorporated
association,CIO)
Para
1.25		 Trust deed – updated 10
thJune 2010
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees		 Para
1.25		 Elected by the membership (parents of the Pre-School
children)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 The Pre-School is run by the members of the committee
(trustees) in conjunction with the manager of the Pre-
School. All trustees are provided with a copy of the
Statutory Framework for Early Years Foundation Stage in
order to understand the legal requirements and standards
that the Pre-School need to achieve.
The charity’s organisational
structure and any wider
network with which the
charityworks		 Para 1.51 Oldfield Pre-School is run by the trustees who are usually
parents of current or past Pre-School children, and by the
manager and deputy manager.
Relationship with any related
parties		 Para 1.51 The Pre-School is linked into the Early Years Alliance and
has close links with the Early Years Section of Cheshire
West and Chester Council.
Other There are systems and procedures in place to minimise
risk in all aspects of the Pre-School’s day-to-day running,
and to ensure the safety of all concerned. Pre-School risk
assessments are carried out on a daily basis, with follow
up actions being reviewed on a monthly basis or sooner if
deemed necessary, e.g. Any safeguarding issues are
followed upin line with the statutoryrequirements. A

yearly risk assessment of all aspects of the Pre-School is undertaken on an annual basis.

Reference and Administrative details

Charityname Oldfield Pre-School
Other name the charityuses N/A
Registered charitynumber 1018094
Charity’s principal address Oldfield Pre-School,
Oldfield Primary School,
Green Lane,
Vicars Cross, Chester, CH3 5LB

Names of the charity trustees who manage the charity

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.		 Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or
body) entitled to
appoint trustee(if any)
Kate Williams Chair Until 22/09/2020
JennyDavies Treasurer(until 15/6/2021)
Claire Brewer Secretary
Clare Clark Trustee Until 22/09/2020
Nikki Platt Trustee Until 22/09/2020
Mark Gould Trustee Until 22/09/2020
Serina Jenkin-Davis Trustee Until 22/09/2020
Alex Bullen Chair(from 22/09/2020)
April Caldecott Trustee From 22/09/2020 -
15/06/2021
Nicola Lasikiewicz Trustee From 22/09/2020
Chris Peters Trustee From 22/09/2020 -
15/06/2021
Anna Hughes Trustee From 22/09/2020
Kate Thompson Trustee From 22/09/2020
David Thompson Treasurer From 15/06/2021
Mark Fairhurst Trustee From 15/06/2021

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects		 N/A
Details of arrangements for safe custody and segregation
of such assets from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

dditional information (optional)
Names and addresses of advisers (Optional information)		 dditional information (optional)
Names and addresses of advisers (Optional information)		 dditional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Address
Independent
Examiner		 Ian Walton BA,
FCA		 17 Lancaster Drive, Vicars Cross, Chester, Cheshire,

Name of chief executive or names of senior staff members (Optional information)

Jeanette Joliffe, Manager since 1[st] September 2011

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Alex Bullen (May 12, 2022 16:59 GMT+1)		 David Thomson (May 12, 2022 14:15 GMT+1)
David Thomson

Alex Bullen		 David Thomson


Chair		 Treasurer
10 May 2022
10 May 2022

Oldfield Pre-School

1018094

Receipts and payments accounts For the period 01/09/2020 To 31/08/2021 from

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £		 Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
4,167
2,409
172
89,331
21,179
1,512
-
-
118,770
-
-
-
118,770
678
84
7,764
432
203
107
1,070
760
233
123
507
374
1,800
1,288
677
502
1,287
74,217
2,338
94,443
35,154
-
35,154
129,597
- 10,828		 Total funds
to the nearest £
4,167
2,409
172
89,331
21,179
1,512
-
-
118,770
-
-
-
118,770
678
84
7,764
432
203
107
1,070
760
233
123
507
374
1,800
1,288
677
502
1,287
74,217
2,338
94,443
35,154
-
35,154
129,597
- 10,828		 Last year
to the nearest £
Donations & Grants inc Gift Aid 267 3,900 36,531
Fundraising 2,409 2,661
Bank Interest 172 748
EarlyYears Foundation Stage Grant 89,331 84,923
Parental Fees 21,179 8,921
1-1 support 1,512 3,192
Other Income (Covid Small Business
Grant)		 10,000
-
Sub total(Gross income for
AR)		 114,870 3,900 - 146,976
-
114,870
678
84
7,764
432
203
107
1,070
760
233
123
507
374
1,800
1,288
677
502
1,287
74,217
92,105
-
-
92,105
22,765
132,213
154,978		 -
3,900
2,338
2,338
35,154
-
35,154
37,492
- 33,592
38,722
5,130
A2 Asset and investment sales,
(see table).
-
-
Sub total - -
Total receipts
A3 Payments
146,976
Accountants 678 -
Bank charges 84 60
Consumables and Cleaning 7,764 3,415
Cost of Fundraisingevents 432 315
Travel & Subsistence Expenses & DBS 203 198
Extra Curricular Pre-school Activites 107 -
Insurance 1,070 938
IT 760 799
Memberships 233 156
Miscellaneous 123 471
Payroll Costs 507 553
Phone & Postage 374 413
Rent and Rates 1,800 1,800
Repairs and Maintenance 1,288 532
Toys,furniture and Equipment 677 415
Training 502 395
Utilities 1,287 971
Wages Salaries & National Insurance &
Pension		 74,217 68,060
New BuildingProject -
**Sub total ** 92,105 79,491
A4 Asset and investment
purchases, (see table)
New BuildingSecond Instalment 64,439
- -
**Sub total ** - 64,439
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
143,930
22,765 - 33,592 - - 10,828 3,046
- - -
132,213 38,722 - 170,935 167,889
154,978 5,130 - 160,107 170,935

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B1 Cash funds
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use		 Virgin Bank
Final payment to FCH for building
Other building related expenditure
Fees overpayment in July 2021 carried
forward to 2021-22
Details
Pre-School Building
Furniture, Fixtures and Fittings
Details
Caf Bank
Unpresented Cheques
Cash
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Signature
Access & Inclusion Grant
Net Items incurred prior to year end but paid
in September
Annualised hours expected overtime
incurred April to August
Independent Examiner fee 2020-2021
Computers and other equipment
David Thomson(May12,2022 14:15 GMT+1)
David Thomson
Alex Bullen (May 12, 2022 16:59 GMT+1)		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
69,767
5,130
85,000
211
154,978
5,130
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
restricted
4
unrestricted
184
210
unrestricted
2,417
restricted/unrestricte
d
43,337
unrestricted
5,010
unrestricted
400
51,561
Print Name
David Thomson
Alex Bullen		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
When due
(optional)
Date of
approval
Alex Bullen (May 12, 2022 16:59 GMT+1) Alex Bullen 10 May2022
David Thomson(May12,2022 14:15 GMT+1)
David Thomson		 David Thomson 10 May2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report
Report to the trustees/
members of
On accounts for the year
ended
Which consist of
Respective
responsibilities of
trustees and examiner		 Charity Name
Oldfield Pre-School
31 August 2021 Charity no
(if any)		 1018094
the Receipts and Payments Accounts and Statement of Assets & Liabilities
(remember to include the page numbers of additional sheets)
The charity's trustees are responsible for the preparation of accounts in
accordance with the requirements of the Charities Act 2011 (“the Charities
Act”). The charity’s trustees consider that an audit is not required for this
year under section 144 of the Charities Act and that an independent
examination is needed.
It is my responsibility to: