## Trustees’ Annual Report for the period ## From 1[st] September 2020 Period start date To 31[st] August 2021 Period end date ## Charity name: Oldfield Pre-School ## Charity registration number: 1018094 ## Objectives and Activities |Objectives and Activities||| |---|---|---| ||SORP
reference|| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|Our aim is to provide a safe and stimulating, healthy,
happy and caring environment, in which a child can play
whilst developing socially, emotionally, physically and
mentally.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|The Pre-School ran sessions for children ages 2.5 - 4
years, with a maximum of 20 children per session.
Morning and afternoon sessions were 3 hours duration
each and whole day sessions of 7 hours were also
available. Sessions over lunch lasting 0.75 hours were
also available for children who attended in a morning or
afternoon. There were 34 different children who
attended one or more sessions per week during the year.
We also sent out home learning information and
resources to children who were isolating or unable to
attend Pre-School during the year.
We continued to have a waiting list of children wanting
to attend the Pre-School. To ensure that as many local
children as possible can attend the maximum number of
sessions a child can have was capped at 5 half days or 3
full days.
Our mobile classroom had come to the end of its natural
life and was replaced over July and August 2021 with a
larger more modern building. This will enable us to meet
the needs of more children in the community and stop
us having to cap the number of sessions children can
attend.
Unfortunately, due to the restrictions of Covid, we were
unable to visit the local library or other local community
premises as we would normally have done, and the
majority of our fundraising activities were online. We
supported the local Vicars Cross Fun Day by running the
raffle which raised funds the Pre-School.
We enabled one student to access a university degree by
providing their placement.
As the Pre-School is located on the site of Oldfield| |||Primary School, it enables children to have a smooth and
comfortable transition to a school environment.
Transition meetings were done for all schools that the
children moved on to, although visits were not possible
due to the Covid-19 Pandemic.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The charity trustees have complied with the Public
Benefit requirement in section 17 of the Charities Act
2011 to have due regard to guidance published by the
Commission.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not give grants.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are grateful for the support of volunteers, many
parents and relatives assist around raising funds for the
Pre-School.| |Other||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of
the main
achievements
of the charity,
identifying
the difference
the charity’s
work has
made to the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.|Para 1.20|The Pre-School has given the children lots of opportunities to
explore their world and local environment through play based
activities. We have endeavored to build children’s self-
confidence, self-esteem and self-reliance; and given them an
understanding of how to keep safe and live a healthy life.
Children have had opportunities to learn about multi-cultural
celebrations, and have raised money to donate to children’s
charities.
During July and August, the Pre-School building was replaced.
The original mobile classroom had reached the end of its natural
life, and was too small for the needs of the local community.
The replacement building was installed on time and due to
donations from the local community of furniture, storage and
equipment for the project will come in under budget. This will
enable the refurbishment of the outdoor areas, where
temporary decking was installed as a result of the removal of
ramps as part of the replacement building project.
Most children now attend for full days, for those that only
attend for half days, lunchtime sessions continue to be popular.
Havingchildren attendingover lunch time is recognised by| Oldfield Primary School as assisting children in their transition to Primary school. By increasing the children’s independence at lunchtimes and getting them used to eating with other children, the Pre-School children have found lunch times to be less daunting when they move up to Reception class, which has helped them to settle into the school day. The continued placement of a paid administrator enables us to offer adhoc sessions to children where spaces were empty having been reserved for children starting later in the year, or due to children dropping sessions. This was a benefit to local parents through increased flexibility and in generating additional income for the Pre-School. The major thrust of fundraising has been for the replacement building project and for replacing the playground. With limited fundraising activities able to be undertaken due to Coronavirus restrictions, most of the fundraising has been online. As well as selling Pre-School bags and uniform, the following fundraising events were undertaken, and the following amounts were raised: • Children designed Christmas Cards, tea towels etc £272 • Christmas Eve Parcels £135 • Online Christmas Raffle £477 • Online Spring Raffle £342 • Raffle at the Vicars Cross Fun Day £628 • Sponsored Winter Hunt £72 We received grants from Dr Robert Oldfield Charity £2,750 and Grosvenor 76 Round Table £750 for the replacement building. We also had residents of Vicars Cross raising monies for us through an Easter display and requesting donations to the PreSchool for their pre-loved toys etc. Unfortunately, the usual Open Day and Sponsored activity were unable to take place due to the Covid pandemic restrictions. ## Additional information (optional) You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|On a receipts and payments basis, Oldfield Pre-School showed
net receipts of unrestricted monies of £22,765, but due to the
purchase of the new building overall net payments of £10,828.
The receipts of unrestricted funds included £12,221 additional
Early Years Grant funding provided by the government in
September 2021 to assist Early Years Providers cope with the
impact of Covid going forwards.
However, there is further expenditure of £48,347 incurred in
replacing and furnishing the replacement building (including
the final payment for the installation of the building) which will
be being paid in 2021-22.
Grant monies received and traceable donations made
specifically for the replacement building are classified as
restricted funds, and the Trustees have designated part of the
unrestricted funds to cover the balance of expenditure on the
replacement building.
Whilst the replacement building came in under budget, the
removal of no longer required ramps has led to decking being
installed until the refurbishment of the playground can take
place. The remainder of the budget will be used to refurbish
the outdoor areas.
From September 2020, we started tracking additional costs
directly attributed to Covid (£4,151). This was predominantly
additional cleaning and hand sanitiser, but also included self-
isolation pay and requiring additional staff to assist as children
arrived in the morning.| |Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22|The level of reserves is set as a worst case scenario at the
value required to close down the Pre-School without any
trustees incurring liability for the close down costs.
The level of reserves required is calculated based on the sum
estimated to cover the following.
• Statutory redundancy costs for all staff
• Annual Independent Examination fees
• One month’s operational running cost to allow for
clearing already incurred costs – e.g. utilities / unpaid
suppliers, 4 weeks staff notice.
After the reserves requirement is met, all excess of income
over expenditure monies are put to the contingency fund (1
month’s expenditure) and the other designated funds to cover
futureprojects and expenditure| |Amount of reserves held|Para 1.22|Due to increases in salary costs and therefore monthly
operating costs, the reserves are £ 51,505. The contingency
fund is remaining at £10,000
With the ongoingissues created byCovid,the remaining| |||balance of the monies £18,071 received as direct Covid
support has been allocated to a Covid Support costs fund, to
cover costs directly related to Covid – e.g. cover staffing when
a member of staff has to self isolate, refunding parental fees if
the Pre-School has to close.
The remaining monies £28,966 have been applied to the
premises fund, initially to be used to complete the
refurbishment and fund improvements of the outdoor area
over the next fewyears.| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in deficit|Para 1.24|No funds are materially in deficit.| |Explanation of any
uncertainties about the
charity continuing as a
goingconcern|Para 1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principle sources of funds are the Early Years
Foundation Stage (EYFS) funding grants for 3 and 4 year
olds, fees from parents who are not eligible or are
claiming their EYFS grants elsewhere and fundraising.
We are very grateful to all those who supported us with
our fundraising. Whilst most of the fundraising has been
for the replacement building project, some has been used
to enhance the experience of the children and continue to
maintain the building.
We are grateful to those who have supported us
throughout the year in a variety of different ways. We
would like particularly to acknowledge the significant
support from Oldfield Primary School, the United
Reformed Church, local shops, the Centurion pub, and all
our volunteers. But we also must not forget all the
parents, grandparents and carers of the children who are
continually asked to contribute either by donating gifts or
giving up their time.
Our key aim with all our expenditure is to ensure that all
children can participate in our activities and have the best
possible outcomes from their time with us.
No trustees received any remuneration during the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|The principal risks facing Oldfield Pre-School are
• a full or partial closure due to Covid-19,
• a significant reduction in children who wish to attend,
• the continued freeze / minimal increases on the
amount of Early Years Foundation Stage Funding from
the government, whilst statutory minimum wage
levels increase significantly.
• changes in the funding formula by CWAC for the Early
Years Foundation Stage Funding leading to a reduction
in the amount receivedper hour.| |---|---|---| |Other||| ## Structure, Governance and Management |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para
1.25|Early Years Alliance (formerly Pre-School Learning
Alliance) Constitution| |How is the charity constituted?
(e.g. unincorporated
association,CIO)|
Para
1.25|Trust deed – updated 10
thJune 2010| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para
1.25|Elected by the membership (parents of the Pre-School
children)| ## Additional information (optional) You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Pre-School is run by the members of the committee
(trustees) in conjunction with the manager of the Pre-
School. All trustees are provided with a copy of the
Statutory Framework for Early Years Foundation Stage in
order to understand the legal requirements and standards
that the Pre-School need to achieve.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charityworks|Para 1.51|Oldfield Pre-School is run by the trustees who are usually
parents of current or past Pre-School children, and by the
manager and deputy manager.| |Relationship with any related
parties|Para 1.51|The Pre-School is linked into the Early Years Alliance and
has close links with the Early Years Section of Cheshire
West and Chester Council.| |Other||There are systems and procedures in place to minimise
risk in all aspects of the Pre-School’s day-to-day running,
and to ensure the safety of all concerned. Pre-School risk
assessments are carried out on a daily basis, with follow
up actions being reviewed on a monthly basis or sooner if
deemed necessary, e.g. Any safeguarding issues are
followed upin line with the statutoryrequirements. A| yearly risk assessment of all aspects of the Pre-School is undertaken on an annual basis. ## Reference and Administrative details |Charityname|Oldfield Pre-School| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1018094| |Charity’s principal address|Oldfield Pre-School,
Oldfield Primary School,
Green Lane,
Vicars Cross, Chester, CH3 5LB| ## Names of the charity trustees who manage the charity |1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.|Trustee name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee(if any)| |---|---|---|---|---| ||Kate Williams|Chair|Until 22/09/2020|| ||JennyDavies|Treasurer(until 15/6/2021)||| ||Claire Brewer|Secretary||| ||Clare Clark|Trustee|Until 22/09/2020|| ||Nikki Platt|Trustee|Until 22/09/2020|| ||Mark Gould|Trustee|Until 22/09/2020|| ||Serina Jenkin-Davis|Trustee|Until 22/09/2020|| ||Alex Bullen|Chair(from 22/09/2020)||| ||April Caldecott|Trustee|From 22/09/2020 -
15/06/2021|| ||Nicola Lasikiewicz|Trustee|From 22/09/2020|| ||Chris Peters|Trustee|From 22/09/2020 -
15/06/2021|| ||Anna Hughes|Trustee|From 22/09/2020|| ||Kate Thompson|Trustee|From 22/09/2020|| ||David Thompson|Treasurer|From 15/06/2021|| ||Mark Fairhurst|Trustee|From 15/06/2021|| Corporate trustees – names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |||| |||| |||| ## Funds held as custodian trustees on behalf of others |Funds held as custodian trustees on behalf of others|| |---|---| |Description of the assets held in this capacity|N/A| |Name and objects of the charity on whose behalf the
assets are held and how this falls within the custodian
charity’s objects|N/A| |Details of arrangements for safe custody and segregation
of such assets from the charity’s own assets|N/A| ## Additional information (optional) Names and addresses of advisers (Optional information) |dditional information (optional)
Names and addresses of advisers (Optional information)|dditional information (optional)
Names and addresses of advisers (Optional information)|dditional information (optional)
Names and addresses of advisers (Optional information)| |---|---|---| |Type of adviser Name
Address||| |Independent
Examiner|Ian Walton BA,
FCA|17 Lancaster Drive, Vicars Cross, Chester, Cheshire,| |||| Name of chief executive or names of senior staff members (Optional information) Jeanette Joliffe, Manager since 1[st] September 2011 ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date|
Alex Bullen (May 12, 2022 16:59 GMT+1)|David Thomson (May 12, 2022 14:15 GMT+1)
David Thomson| |---|---|---| ||
Alex Bullen|David Thomson| ||

Chair|Treasurer| ||10 May 2022|| ||10 May 2022|| **Oldfield Pre-School** **1018094** **Receipts and payments accounts For the period** 01/09/2020 **To** 31/08/2021 **from** **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,167**
**2,409**
**172**
**89,331**
**21,179**
**1,512**
**-**
**-**
**118,770**
**-**
**-**
**-**
**118,770**
**678**
**84**
**7,764**
**432**
**203**
**107**
**1,070**
**760**
**233**
**123**
**507**
**374**
**1,800**
**1,288**
**677**
**502**
**1,287**
**74,217**
**2,338**
**94,443**
**35,154**
**-**
**35,154**
**129,597**
**- 10,828**|**Total funds**
**to the nearest £**
**4,167**
**2,409**
**172**
**89,331**
**21,179**
**1,512**
**-**
**-**
**118,770**
**-**
**-**
**-**
**118,770**
**678**
**84**
**7,764**
**432**
**203**
**107**
**1,070**
**760**
**233**
**123**
**507**
**374**
**1,800**
**1,288**
**677**
**502**
**1,287**
**74,217**
**2,338**
**94,443**
**35,154**
**-**
**35,154**
**129,597**
**- 10,828**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---| |Donations & Grants inc Gift Aid|**267**||**3,900**|||||**36,531**| |Fundraising|**2,409**|||||||**2,661**| |Bank Interest|**172**|||||||**748**| |EarlyYears Foundation Stage Grant|**89,331**|||||||**84,923**| |Parental Fees|**21,179**|||||||**8,921**| |1-1 support|**1,512**|||||||**3,192**| |Other Income (Covid Small Business
Grant)||||||||**10,000**| |||||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**114,870**||**3,900**||**-**|||**146,976**| ||**-**
**114,870**
**678**
**84**
**7,764**
**432**
**203**
**107**
**1,070**
**760**
**233**
**123**
**507**
**374**
**1,800**
**1,288**
**677**
**502**
**1,287**
**74,217**
**92,105**
**-**
**-**
**92,105**
**22,765**
**132,213**
**154,978**||**-**
**3,900**
**2,338**
**2,338**
**35,154**
**-**
**35,154**
**37,492**
**- 33,592**
**38,722**
**5,130**|||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| |||||||||**-**| |||||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**146,976**| |||||||||| |Accountants|**678**|||||||**-**| |Bank charges|**84**|||||||**60**| |Consumables and Cleaning|**7,764**|||||||**3,415**| |Cost of Fundraisingevents|**432**|||||||**315**| |Travel & Subsistence Expenses & DBS|**203**|||||||**198**| |Extra Curricular Pre-school Activites|**107**|||||||**-**| |Insurance|**1,070**|||||||**938**| |IT|**760**|||||||**799**| |Memberships|**233**|||||||**156**| |Miscellaneous|**123**|||||||**471**| |Payroll Costs|**507**|||||||**553**| |Phone & Postage|**374**|||||||**413**| |Rent and Rates|**1,800**|||||||**1,800**| |Repairs and Maintenance|**1,288**|||||||**532**| |Toys,furniture and Equipment|**677**|||||||**415**| |Training|**502**|||||||**395**| |Utilities|**1,287**|||||||**971**| |Wages Salaries & National Insurance &
Pension|**74,217**|||||||**68,060**| |New BuildingProject||||||||**-**| |**_Sub total_ **|**92,105**|||||||**79,491**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| |New BuildingSecond Instalment||||||||**64,439**| ||**-**|||||||**-**| |**_Sub total_ **|**-**|||||||**64,439**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**143,930**| |||||||||| ||**22,765**||**- 33,592**||**-**|**- 10,828**||**3,046**| ||||||**-**|**-**||**-**| ||**132,213**||**38,722**||**-**|**170,935**||**167,889**| ||**154,978**||**5,130**||**-**|**160,107**||**170,935**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B1 Cash funds**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|Virgin Bank
Final payment to FCH for building
Other building related expenditure
Fees overpayment in July 2021 carried
forward to 2021-22
**Details**
Pre-School Building
Furniture, Fixtures and Fittings
**Details**
Caf Bank
Unpresented Cheques
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Signature
Access & Inclusion Grant
Net Items incurred prior to year end but paid
in September
Annualised hours expected overtime
incurred April to August
Independent Examiner fee 2020-2021
Computers and other equipment
David Thomson(May12,2022 14:15 GMT+1)
David Thomson
Alex Bullen (May 12, 2022 16:59 GMT+1)|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**69,767**
**5,130**
**85,000**
**211**
**154,978**
**5,130**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
restricted
**4**
unrestricted
**184**
**210**
unrestricted
**2,417**
restricted/unrestricte
d
**43,337**
unrestricted
**5,010**
unrestricted
**400**
**51,561**
Print Name
David Thomson
Alex Bullen|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Alex Bullen (May 12, 2022 16:59 GMT+1)|Alex Bullen|10 May2022| ||David Thomson(May12,2022 14:15 GMT+1)
David Thomson|David Thomson|10 May2022| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ||||| |---|---|---|---| |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Which consist of**
**Respective**
**responsibilities of**
**trustees and examiner**|Charity Name
Oldfield Pre-School||| ||||| ||31 August 2021|**Charity no**
**(if any)**|1018094| ||||| ||the Receipts and Payments Accounts and Statement of Assets & Liabilities
(remember to include the page numbers of additional sheets)||| ||The charity's trustees are responsible for the preparation of accounts in
accordance with the requirements of the Charities Act 2011 (“the Charities
Act”). The charity’s trustees consider that an audit is not required for this
year under section 144 of the Charities Act and that an independent
examination is needed.
It is my responsibility to:||| - examine the accounts under section 145 of the Charities Act, - • follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - • state whether particular matters have come to my attention. - **Basis of independent** My examination was carried out in accordance with the general Directions **examiner’s statement** given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. - **Independent** In connection with my examination, no matter has come to my attention: - **examiner's statement** (a) which gives me reasonable cause to believe that in any material respect: • accounting records were not kept in accordance with section 130 of the Charities Act; or - • the accounts do not accord with those records; - (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - **Signed: Date:** 10 May 2022 **Name:** Ian Walton BA FCA - **Relevant professional** Fellow of the Institute of Chartered Accountants in England & Wales - **qualification(s) or body (if any):** - **Address:** 17 Lancaster Drive, Vicar’s Cross, Chester, CH3 5JW