Registered charity number 1017496
Crickhowell Volunteer Bureau
Report and Unaudited Accounts
31 March 2025
Crickhowell Volunteer Bureau Report and accounts Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustees' report | 2 |
| Independent examiners' report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 |
Crickhowell Volunteer Bureau Company Information
Trustees
Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer Chloe Masefield
Independent Examiner
Catherine A Williams Ltd The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
Charity's principal address Crickhowell Volunteer Bureau Beaufort Street Crickhowell Powys NP8 1BN
Registered charity number 1017496
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Crickhowell Volunteer Bureau Registered charity number: Trustees' Report
1017496
The trustees present their report together with the externally examined financial statements for the year ended 31 March 2025. The financial statements comply with current statutory requirements and with the requirements of the charity’s governing document. The reference and administration details shown on the preceding page form part of this report.
Structure, governance and management
Crickhowell Volunteer Bureau is an unincorporated charity, registered with the Charity Commissioners under registered number 1017496. It was registered as a charity on 19th February 1993 and is governed by its constitution adoped on 27th March 1992, which was amended most recently on 12th June 1997.
The Trustees who served the charity during the period were as follows: Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer Chloe Masefield
Objects and activities
The charitable purposes for which the charity was formed, and the way in which it delivers public benefit, remain unchanged: to promote all or any purposes for the benefit of the community in Crickhowell and district deemed by law to be charitable and in particular the advancement of education, the furtherance of health and the relief of poverty, distress and sickness.
Achievements and Performance
The trustees of Crickhowell Volunteer Bureau would like to express their sincere appreciation to all the groups and volunteers that have supported us over the last 12 months
The dedication and support of our team of volunteers and staff members has enabled us to undertake the following activities for the benefit of a wide cross section of the local community.
Below is a summary of what we did within the community during this financial year:-
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We successfully run the Community Car Scheme to provide patient transport to and from hospitals. A total of 1001 medical journeys were completed during the year.
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We ran 577 group sessions during the year and continue to offer 1:1 befriending.
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We offer a prescription delivery service. A total of 678 were collected and delivered.
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- 128 new volunteers were recruited and placed.
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We manage the Duke of Edinburgh scheme - completed 15 expeditions and signed up 121 D of E participants.
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We manage 15 Defibrillators in the locality.
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Crickhowell Volunteer Bureau Registered charity number: 1017496 Trustees' Report
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We undertook events marshalling in the locality, including a local trail race.
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We organised and ran stalls at the Crickhowell Rotary Duck Race.
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We organised a drop in Menopause Clinic which was a huge success.
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We organised 20 volunteers to marshall at Crickhowell Health Centre Flu Vaccinations held at Cwrt Y Gollen.
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One of our D of E students undertook a 100 mile Canoe Challenge to raise funds for our D of E project.
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We held our CVB Launch Open day.
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- We organised for a group of our D of E students to assist Crickhowell Town Council with Litter Picking/Bench Painting/Bulb Planting.
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We assisted a local family to plan their relative’s funeral helping to apply to DWP for financial assistance.
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We provided First Aid cover at the Caffi Croeso Open Day Fundraiser & Annual Event and at the Caffi Croeso Elvis concert.
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We held a number of Volunteer Coffee Mornings, hosted a Christmas Film Night, and assisted with the Christmas Late Night Opening.
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We organised the Christmas Grotto and Santa handed out around 80 presents.
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We organised and delivered 65 Christmas Food Hampers to the elderly in our community.
Over the years we have developed strong links with other local charities and organisations including:-
Dementia Friendly Crickhowell
Cancer Research Wales (Crichowell Branch)
Crickhowell Rotary Club The Clarence Hall Crickhowell Local churches - Schools - Police, and Town Councils Crickhowell Health Centre PAVO (Powys association of volunteer organisations) GAVO (Gwent association of volunteer organisations)
The National Lottery Post code lottery The Green Man festival Welsh ambulance service
We would like to express our sincere appreciation to the above organisations for their continued support and to those individuals who have donated to Crickhowell Volunteer Bureau.
Financial Review
Like many charities we are heavily reliant on grant income and donations in order to generate sufficient funds to ensure that we can continue to provide the much-needed services that we offer.
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Crickhowell Volunteer Bureau Registered charity number: 1017496 Trustees' Report
Statement of Trustees’ responsibilities
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing the financial statements in accordance with UK Accounting Standards.
The Trustees are responsible for keeping adequate accounting records that show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The trustees are responsible for safeguarding the charity's assets and taking reasonable steps to prevent and detect fraud and other irregularities.
This report was approved by the board on …./..../2025 and signed on its behalf.
Cyril Teasdale Chair of the Trustees
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Crickhowell Volunteer Bureau
Independent examiners' report to the board of trustees on the preparation of the unaudited accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2025
We report on the examination of the accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2025 which are set out on pages 1 to 11.
Respective responsibilities of trustees and examiner
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to;
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ;and
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to state whether particular matters have come to our attention
Basis of the independent examiner's report
Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of our examination, no matter has come to our attention;
(A) which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that;
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proper accounting records are kept in accordance with section 130 of the 2011 Act; and
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accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or
(B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Catherine A Williams Ltd Chartered Accountants The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
…./..../2025
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Crickhowell Volunteer Bureau Profit and Loss Account for the year ended 31 March 2025
| Note Unrestricted funds 2025 £ Income 2 Donations and legacies 55,205 Charitable activities 26,576 Other income - Total income 81,781 Expenditure 3 Raising funds 998 Charitable activities 65,962 Other expenditure 2,178 Total expenditure 69,138 Net income 12,643 Transfers between funds - Net movement in funds 12,643 Reconciliation of funds: Total funds brought forward 22,551 Total funds carried forward 35,194 |
Restricted funds 2025 £ 24,133 - 359 24,492 - 33,817 300 34,117 (9,625) - (9,625) 20,107 10,482 |
Total funds 2025 £ 79,338 26,576 359 106,273 998 99,779 2,478 103,255 3,018 - 3,018 42,658 45,676 |
Total funds 2024 £ 85,050 18,212 108 103,370 881 81,771 2,169 84,821 18,549 - 18,549 24,109 42,658 |
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Crickhowell Volunteer Bureau Registered number: Balance Sheet as at 31 March 2025
| Notes Fixed assets Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand Creditors: amounts falling due within one year 8 Net current assets Total assets less current liabilities Net assets Funds Unrestricted funds Restricted funds Total funds |
Total funds 2025 £ 21,123 370 33,023 33,393 (8,840) 24,553 45,676 45,676 35,194 10,482 45,676 |
Total funds 2024 £ 8,780 - 36,382 36,382 (3,261) 33,121 41,901 41,901 22,551 20,107 42,658 |
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The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under the Charities Act 2011.
The trustees acknowledge their responsibilities for complying with the requirements of the Charities
Cyril Teasdale
Approved on …./..../2025
Cyril Teasdale Chair of the Trustees
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025
1 Accounting policies
Basis of preparation
The accounts have been prepared on the accruals basis under the historical cost convention and in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019) and the Charities Act 2011.
Income
Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
Gift Aid
The charity has not registered with HMRC for Gift Aid.
Expenditure
Expenditure is recognised in the period in which it is incurred.
Costs of charitable activities comprise of expenditure identified as wholly or mainly attributable to achieving the objectives of the charity.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Office equipment 20% reducing balance Plant and machinery 20% reducing balance
Assets
Basic financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
Liabilities
Basic financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
| 2 Analysis of income Donations and legacies: Donations Grants Charitable activities: Community Car Scheme GAVO Duke of Edinburgh membership fees Welsh Ambulance Car service Santas Grotto table hire Line Dancing Membership fees Other income inc Panto Tickets |
2025 2024 £ £ 21,704 20,809 57,634 64,241 79,338 85,050 2,987 635 8,000 14,000 3,110 200 6,892 1,418 329 277 3,534 1,413 - - 1,724 269 26,576 18,212 |
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025
| 2025 | 2025 | ||
|---|---|---|---|
| £ | £ | ||
| Investment income: | |||
| Interest receivable | 359 | 108 | |
| 359 | 108 | ||
| Total income | 106,273 | 103,370 | |
| 3 | Analysis of expenditure | 2025 | 2024 |
| Raising funds: | £ | £ | |
| Advertising and PR | 561 | 320 | |
| Fundraising expenses | 437 | 561 | |
| 998 | 881 | ||
| Charitable activities: | |||
| Growth Project costs | 30,528 | 25,958 | |
| Employee costs | 45,617 | 39,964 | |
| Admin and running expenses | 23,634 | 15,849 | |
| 99,779 | 81,771 | ||
| Other expenditure: | 2025 £ |
2024 £ |
|
| Admin and running expenses | 1,669 | 1,413 | |
| Independent examiner's fees | 809 | 756 | |
| 2,478 | 2,169 | ||
| Total expenditure | 103,255 | 84,821 | |
| 4 | Independent examination fees | ||
| The independent examiners' fees for the year ending 31st March 2025 were £808.80 and were unpaid at the yearend. | |||
| 5 | Employees | 2025 | 2024 |
| Average number of persons employed by the charity | Number 3 |
Number 2 |
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025
6 Tangible fixed assets
| Cost At 1 April 2024 Additions Surplus on revaluation Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for the year Surplus on revaluation On disposals At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 7 Debtors Prepayments 8 Creditors: amounts falling due within one year Trade creditors Accruals Deferred grant income Taxation and social security costs Other creditors 9 Funds Fund balances brought forward £ Unrestricted funds 22,551 Restricted Funds 20,107 42,658 10 Analysis of net assets between funds Fixed assets Current assets Current liabilities Net assets as at 31st March 2025 |
Income £ 81,781 24,492 106,273 |
Office equipment £ 9,223 5,527 - - 14,750 7,475 1,455 - - 8,930 5,820 1,748 Expenditure £ (69,138) (34,117) (103,255) Unrestricted funds £ 15,165 22,911 (2,882) 35,194 |
Plant and machinery Total £ £ 10,132 19,355 12,097 17,624 - - - - 22,229 36,979 3,100 10,575 3,826 5,281 - - - - 6,926 15,856 15,303 21,123 7,032 8,780 2025 2024 £ £ 370 - 370 - 2025 2024 £ £ 1,099 1,116 1,267 757 5,958 - 516 631 - 757 8,840 3,261 Fund balances Transfers carried forward £ £ - 35,194 - 10,482 - 45,676 Restricted Total funds £ £ 5,958 21,123 10,482 33,393 (5,958) (8,840) 10,482 45,676 |
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025
11 Transactions with Trustees and related party transactions
No Trustee received remuneration or benefits from the charity during the year ending 31st March 2025 for their role as trustee (2024: £nil). A trustee was also a volunteer driver for the charity and was reimbursed at the approved HMRC mileage rate. A Trustee also provides training on a self employed basis.
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Crickhowell Volunteer Bureau Detailed profit and loss account for the year ended 31 March 2025
This schedule does not form part of the statutory accounts
| Donations and legacies: Donations Grants Award Scheme Grants - Befriending Grants - Bringing people together Grants - Duke of Edinburgh Scheme Deferred Grant Income for Capital Expenditure Grants - Flood Warden Scheme Grants - P.A.V.O. - Core Funding Grants - Powys County Council Grants - Powys Teaching Heath Board Grants - Tesco Charitable activities: Community Car Scheme Duke of Edinburgh membership fees GAVO Welsh Ambulance Car service Santas Grotto table hire Line Dancing Other income inc Panto Tickets Investment income: Interest receivable Total income Expenditure on: Raising funds: Advertising and PR Fundraising expenses Charitable activities: Growth project costs: Growth Project costs - Befrienders Growth Project costs - Santa appeal Growth Project costs - Defibrillator project Growth Project costs - Duke of Edinburgh Scheme Flood Warden Scheme - Restricted Employee costs: Employee costs - Wages and salaries Employee costs - Employer's NI Employee costs - Employment Allowance Employee costs - Pensions Employee costs - Staff training and welfare Admin and running expenses: Charitable donations Volunteer training Costs Payroll support costs Legal and professional costs Rent and hall hire Telephone and fax Stationery, printing and postage Subscriptions Repairs and maintenance Depreciation Group activity refreshments Motor expenses Software Sundry expenses Other expenditure: Insurance Accountancy software Independent examiner's fees Total expenditure |
Unrestricted funds 2025 £ 21,704 - - - - - - 27,183 6,318 - - 55,205 2,987 3,110 8,000 6,892 329 3,534 1,724 26,576 - 81,781 561 437 998 5,990 2,508 1,707 1,387 - 29,440 3,147 (3,147) 1,026 270 3,190 240 635 210 10,558 - 831 241 386 5,281 1,142 370 363 187 65,962 915 454 809 2,178 69,138 |
Restricted funds 2025 £ - - - 7,681 14,463 1,489 500 - - - - 24,133 - - - - - - - - 359 24,492 - - - - - - 17,438 1,498 14,881 - - - - - - - - - - - - - - - - - 33,817 300 - - 300 34,117 |
Total funds 2025 £ 21,704 - - 7,681 14,463 1,489 500 27,183 6,318 - - 79,338 2,987 3,110 8,000 6,892 329 3,534 1,724 26,576 359 106,273 561 437 998 5,990 2,508 1,707 18,825 1,498 44,321 3,147 (3,147) 1,026 270 3,190 240 635 210 10,558 - 831 241 386 5,281 1,142 370 363 187 99,779 1,215 454 809 2,478 103,255 |
Total funds 2024 £ 20,809 1,340 20,800 7,681 19,722 - - 7,983 5,736 (21) 1,000 85,050 635 200 14,000 1,418 277 1,413 269 18,212 108 103,370 320 561 881 3,118 176 729 21,935 - 38,689 2,822 (2,822) 980 295 - 1,536 633 15 6,443 431 2,047 71 386 2,195 1,214 370 316 192 81,771 1,079 334 756 2,169 84,821 |
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