Registered charity number 1017496
## Crickhowell Volunteer Bureau
Report and Unaudited Accounts
31 March 2025
## **Crickhowell Volunteer Bureau Report and accounts Contents**
||**Page**|
|---|---|
|Company information|1|
|Trustees' report|2|
|Independent examiners' report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8|
## **Crickhowell Volunteer Bureau Company Information**
## **Trustees**
Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer Chloe Masefield
## **Independent Examiner**
Catherine A Williams Ltd The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
**Charity's principal address** Crickhowell Volunteer Bureau Beaufort Street Crickhowell Powys NP8 1BN
**Registered charity number** 1017496
1
**Crickhowell Volunteer Bureau Registered charity number: Trustees' Report**
**1017496**
The trustees present their report together with the externally examined financial statements for the year ended 31 March 2025. The financial statements comply with current statutory requirements and with the requirements of the charity’s governing document. The reference and administration details shown on the preceding page form part of this report.
## **Structure, governance and management**
Crickhowell Volunteer Bureau is an unincorporated charity, registered with the Charity Commissioners under registered number 1017496. It was registered as a charity on 19th February 1993 and is governed by its constitution adoped on 27th March 1992, which was amended most recently on 12th June 1997.
The Trustees who served the charity during the period were as follows: Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer Chloe Masefield
## **Objects and activities**
The charitable purposes for which the charity was formed, and the way in which it delivers public benefit, remain unchanged: to promote all or any purposes for the benefit of the community in Crickhowell and district deemed by law to be charitable and in particular the advancement of education, the furtherance of health and the relief of poverty, distress and sickness.
## **Achievements and Performance**
The trustees of Crickhowell Volunteer Bureau would like to express their sincere appreciation to all the groups and volunteers that have supported us over the last 12 months
The dedication and support of our team of volunteers and staff members has enabled us to undertake the following activities for the benefit of a wide cross section of the local community.
Below is a summary of what we did within the community during this financial year:-
- We successfully run the Community Car Scheme to provide patient transport to and from hospitals. A total of 1001 medical journeys were completed during the year.
- We ran 577 group sessions during the year and continue to offer 1:1 befriending.
- We offer a prescription delivery service. A total of 678 were collected and delivered.
- * 128 new volunteers were recruited and placed.
- We manage the Duke of Edinburgh scheme - completed 15 expeditions and signed up 121 D of E participants.
- We manage 15 Defibrillators in the locality.
2
**Crickhowell Volunteer Bureau Registered charity number: 1017496 Trustees' Report**
- We undertook events marshalling in the locality, including a local trail race.
- We organised and ran stalls at the Crickhowell Rotary Duck Race.
- We organised a drop in Menopause Clinic which was a huge success.
- We organised 20 volunteers to marshall at Crickhowell Health Centre Flu Vaccinations held at Cwrt Y Gollen.
- One of our D of E students undertook a 100 mile Canoe Challenge to raise funds for our D of E project.
- We held our CVB Launch Open day.
- * We organised for a group of our D of E students to assist Crickhowell Town Council with Litter Picking/Bench Painting/Bulb Planting.
- We assisted a local family to plan their relative’s funeral helping to apply to DWP for financial assistance.
- We provided First Aid cover at the Caffi Croeso Open Day Fundraiser & Annual Event and at the Caffi Croeso Elvis concert.
- We held a number of Volunteer Coffee Mornings, hosted a Christmas Film Night, and assisted with the Christmas Late Night Opening.
- We organised the Christmas Grotto and Santa handed out around 80 presents.
- We organised and delivered 65 Christmas Food Hampers to the elderly in our community.
Over the years we have developed strong links with other local charities and organisations including:-
Dementia Friendly Crickhowell
Cancer Research Wales (Crichowell Branch)
Crickhowell Rotary Club The Clarence Hall Crickhowell Local churches - Schools - Police, and Town Councils Crickhowell Health Centre PAVO (Powys association of volunteer organisations) GAVO (Gwent association of volunteer organisations)
The National Lottery Post code lottery The Green Man festival Welsh ambulance service
We would like to express our sincere appreciation to the above organisations for their continued support and to those individuals who have donated to Crickhowell Volunteer Bureau.
## **Financial Review**
Like many charities we are heavily reliant on grant income and donations in order to generate sufficient funds to ensure that we can continue to provide the much-needed services that we offer.
3
**Crickhowell Volunteer Bureau Registered charity number: 1017496 Trustees' Report**
## **Statement of Trustees’ responsibilities**
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing the financial statements in accordance with UK Accounting Standards.
The Trustees are responsible for keeping adequate accounting records that show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The trustees are responsible for safeguarding the charity's assets and taking reasonable steps to prevent and detect fraud and other irregularities.
This report was approved by the board on …./..../2025 and signed on its behalf.
Cyril Teasdale Chair of the Trustees
4
## **Crickhowell Volunteer Bureau**
## **Independent examiners' report to the board of trustees on the preparation of the unaudited accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2025**
We report on the examination of the accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2025 which are set out on pages 1 to 11.
## **Respective responsibilities of trustees and examiner**
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to;
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ;and
- to state whether particular matters have come to our attention
## **Basis of the independent examiner's report**
Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In the course of our examination, no matter has come to our attention;
(A) which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that;
* proper accounting records are kept in accordance with section 130 of the 2011 Act; and
* accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or
(B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Catherine A Williams Ltd Chartered Accountants The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
…./..../2025
5
## **Crickhowell Volunteer Bureau Profit and Loss Account for the year ended 31 March 2025**
|Note
**Unrestricted**
**funds**
**2025**
**£**
**Income**
2
Donations and legacies
55,205
Charitable activities
26,576
Other income
-
**Total income**
81,781
**Expenditure**
3
Raising funds
998
Charitable activities
65,962
Other expenditure
2,178
**Total expenditure**
69,138
**Net income**
12,643
Transfers between funds
-
**Net movement in funds**
12,643
Reconciliation of funds:
Total funds brought forward
22,551
**Total funds carried forward**
35,194|**Restricted**
**funds**
**2025**
**£**
24,133
-
359
24,492
-
33,817
300
34,117
(9,625)
-
(9,625)
20,107
10,482|**Total**
**funds**
**2025**
**£**
79,338
26,576
359
106,273
998
99,779
2,478
103,255
3,018
-
3,018
42,658
45,676|**Total**
**funds**
**2024**
**£**
85,050
18,212
108
103,370
881
81,771
2,169
84,821
18,549
-
18,549
24,109
42,658|
|---|---|---|---|
6
## **Crickhowell Volunteer Bureau Registered number: Balance Sheet as at 31 March 2025**
|**Notes**
**Fixed assets**
Tangible assets
6
**Current assets**
Debtors
7
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
8
**Net current assets**
**Total assets less current**
**liabilities**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds
**Total funds**|**Total**
**funds**
**2025**
**£**
21,123
370
33,023
33,393
(8,840)
24,553
45,676
45,676
35,194
10,482
45,676|**Total**
**funds**
**2024**
**£**
8,780
-
36,382
36,382
(3,261)
33,121
41,901
41,901
22,551
20,107
42,658|
|---|---|---|
The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under the Charities Act 2011.
The trustees acknowledge their responsibilities for complying with the requirements of the Charities
Cyril Teasdale
Approved on …./..../2025
Cyril Teasdale Chair of the Trustees
7
**Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared on the accruals basis under the historical cost convention and in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019) and the Charities Act 2011.
## _**Income**_
Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
## _**Gift Aid**_
The charity has not registered with HMRC for Gift Aid.
## _**Expenditure**_
Expenditure is recognised in the period in which it is incurred.
Costs of charitable activities comprise of expenditure identified as wholly or mainly attributable to achieving the objectives of the charity.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Office equipment 20% reducing balance Plant and machinery 20% reducing balance
## _**Assets**_
Basic financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
## _**Liabilities**_
Basic financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
|**2**
**Analysis of income**
**Donations and legacies:**
Donations
Grants
**Charitable activities:**
Community Car Scheme
GAVO
Duke of Edinburgh membership fees
Welsh Ambulance Car service
Santas Grotto table hire
Line Dancing
Membership fees
Other income inc Panto Tickets|**2025**
**2024**
**£**
**£**
21,704
20,809
57,634
64,241
79,338
85,050
2,987
635
8,000
14,000
3,110
200
6,892
1,418
329
277
3,534
1,413
-
-
1,724
269
26,576
18,212|
|---|---|
8
## **Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025**
|||**2025**|**2025**|
|---|---|---|---|
|||**£**|**£**|
||**Investment income:**|||
||Interest receivable|359|108|
|||359|108|
|||||
||**Total income**|106,273|103,370|
|**3**|**Analysis of expenditure**|**2025**|**2024**|
||**Raising funds:**|**£**|**£**|
||Advertising and PR|561|320|
||Fundraising expenses|437|561|
|||998|881|
||**Charitable activities:**|||
||Growth Project costs|30,528|25,958|
||Employee costs|45,617|39,964|
||Admin and running expenses|23,634|15,849|
|||99,779|81,771|
||**Other expenditure:**|**2025**
**£**|**2024**
**£**|
||Admin and running expenses|1,669|1,413|
||Independent examiner's fees|809|756|
|||2,478|2,169|
|||||
||**Total expenditure**|103,255|84,821|
|**4**|**Independent examination fees**|||
||The independent examiners' fees for the year ending 31st March 2025 were £808.80 and were unpaid at the yearend.|||
|**5**|**Employees**|**2025**|**2024**|
||Average number of persons employed by the charity|**Number**
3|**Number**
2|
9
## **Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025**
## **6 Tangible fixed assets**
|**Cost**
At 1 April 2024
Additions
Surplus on revaluation
Disposals
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
Surplus on revaluation
On disposals
At 31 March 2025
**Net book value**
At 31 March 2025
At 31 March 2024
**7**
**Debtors**
Prepayments
**8**
**Creditors: amounts falling due within one year**
Trade creditors
Accruals
Deferred grant income
Taxation and social security costs
Other creditors
**9**
**Funds**
**Fund balances**
**brought forward**
**£**
Unrestricted funds
22,551
Restricted Funds
20,107
42,658
**10 Analysis of net assets between funds**
Fixed assets
Current assets
Current liabilities
Net assets as at 31st March 2025|**Income**
**£**
81,781
24,492
106,273|**Office**
**equipment**
**£**
9,223
5,527
-
-
14,750
7,475
1,455
-
-
8,930
5,820
1,748
**Expenditure**
**£**
(69,138)
(34,117)
(103,255)
**Unrestricted**
**funds**
**£**
15,165
22,911
(2,882)
35,194|**Plant and**
**machinery**
**Total**
**£**
**£**
10,132
19,355
12,097
17,624
-
-
-
-
22,229
36,979
3,100
10,575
3,826
5,281
-
-
-
-
6,926
15,856
15,303
21,123
7,032
8,780
**2025**
**2024**
**£**
**£**
370
-
370
-
**2025**
**2024**
**£**
**£**
1,099
1,116
1,267
757
5,958
-
516
631
-
757
8,840
3,261
**Fund balances**
**Transfers**
**carried forward**
**£**
**£**
-
35,194
-
10,482
-
45,676
**Restricted**
**Total**
**funds**
**£**
**£**
5,958
21,123
10,482
33,393
(5,958)
(8,840)
10,482
45,676|
|---|---|---|---|
10
**Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2025**
## **11 Transactions with Trustees and related party transactions**
No Trustee received remuneration or benefits from the charity during the year ending 31st March 2025 for their role as trustee (2024: £nil). A trustee was also a volunteer driver for the charity and was reimbursed at the approved HMRC mileage rate. A Trustee also provides training on a self employed basis.
11
## **Crickhowell Volunteer Bureau Detailed profit and loss account for the year ended 31 March 2025**
_This schedule does not form part of the statutory accounts_
|Donations and legacies:
Donations
Grants Award Scheme
Grants - Befriending
Grants - Bringing people together
Grants - Duke of Edinburgh Scheme
Deferred Grant Income for Capital Expenditure
Grants - Flood Warden Scheme
Grants - P.A.V.O. - Core Funding
Grants - Powys County Council
Grants - Powys Teaching Heath Board
Grants - Tesco
Charitable activities:
Community Car Scheme
Duke of Edinburgh membership fees
GAVO
Welsh Ambulance Car service
Santas Grotto table hire
Line Dancing
Other income inc Panto Tickets
Investment income:
Interest receivable
Total income
**Expenditure on:**
Raising funds:
Advertising and PR
Fundraising expenses
Charitable activities:
Growth project costs:
Growth Project costs - Befrienders
Growth Project costs - Santa appeal
Growth Project costs - Defibrillator project
Growth Project costs - Duke of Edinburgh Scheme
Flood Warden Scheme - Restricted
Employee costs:
Employee costs - Wages and salaries
Employee costs - Employer's NI
Employee costs - Employment Allowance
Employee costs - Pensions
Employee costs - Staff training and welfare
Admin and running expenses:
Charitable donations
Volunteer training Costs
Payroll support costs
Legal and professional costs
Rent and hall hire
Telephone and fax
Stationery, printing and postage
Subscriptions
Repairs and maintenance
Depreciation
Group activity refreshments
Motor expenses
Software
Sundry expenses
Other expenditure:
Insurance
Accountancy software
Independent examiner's fees
Total expenditure|**Unrestricted**
**funds**
**2025**
**£**
21,704
-
-
-
-
-
-
27,183
6,318
-
-
55,205
2,987
3,110
8,000
6,892
329
3,534
1,724
26,576
-
81,781
561
437
998
5,990
2,508
1,707
1,387
-
29,440
3,147
(3,147)
1,026
270
3,190
240
635
210
10,558
-
831
241
386
5,281
1,142
370
363
187
65,962
915
454
809
2,178
69,138|**Restricted**
**funds**
**2025**
**£**
**-**
**-**
-
7,681
14,463
1,489
500
**-**
**-**
**-**
**-**
24,133
**-**
**-**
**-**
**-**
**-**
**-**
**-**
-
359
24,492
-
-
-
-
-
-
17,438
1,498
14,881
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
33,817
300
-
-
300
34,117|**Total**
**funds**
**2025**
**£**
21,704
-
-
7,681
14,463
1,489
500
27,183
6,318
-
-
79,338
2,987
3,110
8,000
6,892
329
3,534
1,724
26,576
359
106,273
561
437
998
5,990
2,508
1,707
18,825
1,498
44,321
3,147
(3,147)
1,026
270
3,190
240
635
210
10,558
-
831
241
386
5,281
1,142
370
363
187
99,779
1,215
454
809
2,478
103,255|**Total**
**funds**
**2024**
**£**
20,809
1,340
20,800
7,681
19,722
-
-
7,983
5,736
(21)
1,000
85,050
635
200
14,000
1,418
277
1,413
269
18,212
108
103,370
320
561
881
3,118
176
729
21,935
-
38,689
2,822
(2,822)
980
295
-
1,536
633
15
6,443
431
2,047
71
386
2,195
1,214
370
316
192
81,771
1,079
334
756
2,169
84,821|
|---|---|---|---|---|
12