Registered charity number 1017496
Crickhowell Volunteer Bureau
Report and Unaudited Accounts
31 March 2023
Crickhowell Volunteer Bureau Report and accounts Contents
| Page | |
|---|---|
| Charity information | 1 |
| Trustees' report | 2 |
| Indpendent examinders' report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 |
Crickhowell Volunteer Bureau Charity Information
Trustees
Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Tim Raikes Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer
Independent examiner
Catherine A Williams Ltd The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
Charity's principal address Crickhowell Volunteer Bureau Beaufort Street Crickhowell Powys NP8 1BN
Registered charity number 1017496
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Crickhowell Volunteer Bureau Registered charity number: Trustees' Report
1017496
The trustees present their report together with the externally examined financial statements for the year ended 31 March 2023. The financial statements comply with current statutory requirements and with the requirements of the charity’s governing document. The reference and administration details shown on the preceding page form part of this report.
Structure, governance and management
Crickhowell Volunteer Bureau is an unincorporated charity, registered with the Charity Commissioners under registered number 1017496. It was registered as a charity on 19th February 1993 and is governed by its constitution adoped on 27th March 1992, which was amended most recently on 12th June 1997.
The Trustees who served the charity during the period were as follows: Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Tim Raikes Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer
Objects and activities
The charitable purposes for which the charity was formed, and the way in which it delivers public benefit, remain unchanged: to promote all or any purposes for the benefit of the community in Crickhowell and district deemed by law to be charitable and in particular the advancement of education, the furtherance of health and the relief of poverty, distress and sickness.
Achievements and Performance
The trustees of Crickhowell Volunteer Bureau would like to express their sincere appreciation to all the groups and volunteers that have supported us over the last 12 months.
Your dedication and support has enabled us to undertake the following activities for the benefit of a wide cross section of the local community.
Below is a summary of what we do within the community:-
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We successfully run the Community Car Scheme to provide patient transport to and from hospitals.
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We run over 30 social groups a month, and offer 1:1 befriending.
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We offer a prescription delivery service.
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We manage the Duke of Edinburgh , ‘Going for Gold’, scheme in the area.
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We manage 11 Defibrillators in the locality.
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We are a chosen charity for the Crickhowell Rotary Club annual duck race.
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We recruit volunteers for inhouse and external projects.
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We manage the Santa appeal in Crickhowell enabling Christmas gifts to be delivered to children under the Powys Children’s services umbrella.
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We organise Santa’s visit to Crickhowell.
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Crickhowell Volunteer Bureau Registered charity number: Trustees' Report
1017496
Over the years we have developed strong links with other local charities and organisations including:-
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Dementia Friendly Crickhowell
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Cancer Research Wales (Crickhowell Branch)
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Crickhowell Rotary Club
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The Clarence Hall Crickhowell
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Local churches - Schools - Police, and Town councils
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Crickhowell Health Centre
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PAVO ( Powys association of volunteer organisations)
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GAVO ( Gwent association of Voluntary organisations)
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The National Lottery.
We would like to express our sincere appreciation to the above organisations for their continued support and to those individuals who have donated to Crickhowell Volunteer Bureau.
Financial Review
Like many charities we are heavily reliant on grant income and donations in order to generate sufficient funds to ensure that we can continue to provide the much-needed services that we offer.
Statement of Trustees’ responsibilities
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing the financial statements in accordance with UK Accounting Standards.
The Trustees are responsible for keeping adequate accounting records that show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The trustees are responsible for safeguarding the charity's assets and taking reasonable steps to prevent and detect fraud and other irregularities.
This report was approved by the board on . . / . . /2023 and signed on its behalf.
Cyril Teasdale Chair of the Trustees
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Crickhowell Volunteer Bureau
Independent examiners' report to the board of trustees on the preparation of the unaudited accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2023
We report on the examination of the accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2023 which are set out on pages 1 to 11.
Respective responsibilities of trustees and examiner
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to;
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ;and
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to state whether particular matters have come to our attention
Basis of the independent examiner's report
Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of our examination, no matter has come to our attention;
(A) which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that;
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proper accounting records are kept in accordance with section 130 of the 2011 Act; and
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accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or
(B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Catherine A Williams Ltd Chartered Accountants The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
. . / . . /2023
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Crickhowell Volunteer Bureau Statement of financial activities for the year ended 31 March 2023
| Note Unrestricted funds 2023 £ Income 2 Donations and legacies 65,907 Charitable activities 12,230 Other income - Total income 78,137 Expenditure 3 Raising funds 933 Charitable activities 77,943 Other expenditure 1,889 Total expenditure 80,765 (Net expenditure)/net income (2,628) Transfers between funds - Net movement in funds (2,628) Reconciliation of funds: Total funds brought forward 25,292 Total funds carried forward 22,664 |
Restricted funds 2023 £ - - 7 7 - 174 - 174 (167) - (167) 1,612 1,445 |
Total funds 2023 £ 65,907 12,230 7 78,144 933 78,117 1,889 80,939 (2,795) - (2,795) 26,904 24,109 |
Total funds 2022 £ 70,605 11,710 - 82,315 250 72,094 774 73,118 9,197 - 9,197 17,707 26,904 |
|---|---|---|---|
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1017496
Crickhowell Volunteer Bureau Registered charity number: Balance Sheet as at 31 March 2023
| Notes Fixed assets Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand Creditors: amounts falling due within one year 8 Net current assets Net assets Funds Unrestricted funds Restricted funds Total funds |
Total funds 2023 £ 7,555 4,272 13,878 18,150 (1,596) 16,554 24,109 22,664 1,445 24,109 |
16,841 20,669 37,510 (11,118) |
Total funds 2022 £ 512 26,392 26,904 25,292 1,612 26,904 |
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The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under the Charities Act 2011.
The trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts.
Approved on . . / . . /2023
Cyril Teasdale Chair of the Trustees
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023
1 Accounting policies
Basis of preparation
The accounts have been prepared on the accruals basis under the historical cost convention and in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019) and the Charities Act 2011.
Income
Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
Gift Aid
The charity has not registered with HMRC for Gift Aid.
Expenditure
Expenditure is recognised in the period in which it is incurred.
Costs of charitable activities comprise of expenditure identified as wholly or mainly attributable to achieving the objectives of the charity.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Office equipment 20% reducing balance Plant and machinery 20% reducing balance
Assets
Basic financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
Liabilities
Basic financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
| 2 Analysis of income Donations and legacies: Donations Grants Charitable activities: Community Car Scheme GAVO Duke of Edinburgh membership fees Welsh Ambulance Car service Investment income: Interest receivable Total income |
2023 £ 14,227 51,680 65,907 520 10,000 1,960 (250) 12,230 2023 £ 7 7 78,144 |
2022 £ 12,132 58,473 70,605 11,232 - - 478 11,710 2023 £ - - 82,315 |
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023
| 3 Analysis of expenditure Raising funds: Advertising and PR Fundraising expenses Charitable activities: Growth Project costs Employee costs Admin and running expenses Other expenditure: Admin and running expenses Independent examiner's fees Total expenditure |
2023 £ 240 693 933 22,773 39,738 15,346 77,857 2023 £ 1,169 720 1,889 80,679 |
2022 £ 250 - 250 33,202 31,373 7,519 72,094 2022 £ 774 - 774 73,118 |
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4 Independent examination fees
The independent examiners' fees for the year ending 31st March 2023 were £720.00 and were unpaid at the yearend.
| 5 Employees Average number of persons employed by the charity 6 Tangible fixed assets Cost At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year On disposals At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Office equipment £ 8,423 2,220 (1,420) 9,223 7,911 547 (1,420) 7,038 2,185 512 |
2023 Number 2 Plant and machinery £ - 6,712 - 6,712 - 1,342 - 1,342 5,370 - |
2022 Number 2 Total £ 8,423 8,932 (1,420) 15,935 7,911 1,889 (1,420) 8,380 7,555 512 |
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Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023
| 7 Debtors Other debtors 8 Creditors: amounts falling due within one year Trade creditors Accruals Taxation and social security costs Other creditors 9 Funds Fund balances brought forward £ Unrestricted funds 25,292 Restricted Funds - 25,292 10 Analysis of net assets between funds Fixed assets Current assets Current liabilities Net assets as at 31st March 2023 |
Income £ 78,137 7 78,144 |
Expenditure £ (80,765) (174) (80,939) Unrestricted funds £ 7,555 18,150 (1,596) 24,109 |
2023 2022 £ £ 4,272 16,841 2023 2022 £ £ 703 1,087 719 - 174 - - 10,031 1,596 11,118 Fund balances Transfers carried forward £ £ - 22,664 - (167) - 22,497 Restricted Total funds £ £ - 7,555 - 18,150 - (1,596) - 24,109 |
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11 Transactions with Trustees and related party transactions
No Trustee received remuneration or benefits from the charity during the year ending 31st March 2023 for their role as trustee (2022: £nil). A trustee was also a volunteer driver for the charity and was reimbursed at the approved HMRC mileage rate.
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Crickhowell Volunteer Bureau
Detailed income and expenditure account for the year ended 31 March 2023
This schedule does not form part of the statutory accounts
| Donations and legacies: Donations Grants - Befriending Grants - Duke of Edinburgh Scheme Grants - Flood Warden Scheme Grants - Lottery Funding Grants - Maesyfanen Grants - Moondance Covid-19 Grants - P.A.V.O. - Core Funding Grants - P.A.V.O. - Rural Friendship Grants - Powys County Council Grants - Powys Teaching Heath Board Charitable activities: Community Car Scheme Duke of Edinburgh membership fees GAVO Welsh Ambulance Car service Investment income: Interest receivable Total income Expenditure on: Raising funds: Advertising and PR Fundraising expenses |
Unrestricted funds 2023 £ 14,227 6,400 10,000 1,612 - 6,000 8,000 13,592 - 4,716 1,360 65,907 520 1,960 10,000 (250) 12,230 - - 78,137 240 693 933 |
Restricted funds 2023 £ - - - - - - - - - - - - - - - - - 7 7 7 - - - |
Total funds 2023 £ 14,227 6,400 10,000 1,612 - 6,000 8,000 13,592 - 4,716 1,360 65,907 520 1,960 10,000 (250) 12,230 7 7 78,144 240 693 933 |
Total funds 2022 £ 12,132 - - - 9,860 - - 15,562 20,950 10,720 1,381 70,605 11,232 - - 478 11,710 - - 82,315 250 - 250 |
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10
Crickhowell Volunteer Bureau Detailed income and expenditure account for the year ended 31 March 2023
This schedule does not form part of the statutory accounts
| Charitable activities: Growth Project costs - Befrienders Growth Project costs - Covid-19 Growth Project costs - Santa appeal Growth Project costs - Defibrillator project Growth Project costs - Duke of Edinburgh Scheme Growth Project Costs - Halloween Group Activity Employee costs - Wages and salaries Employee costs - Employer's NI Employee costs - Employment Allowance Employee costs - Pensions Payroll support costs Legal and professional costs Rent Telephone and fax Stationery, printing and postage Subscriptions Depreciation Group activity refreshments Group activity coffees Motor expenses Sundry expenses Other expenditure: Insurance Accountancy fees Independent examiner's fees Total expenditure |
Unrestricted funds 2023 £ 4,771 - 2,660 140 15,202 86 38,712 2,939 (2,939) 1,026 267 1,728 6,113 330 2,489 330 1,889 365 769 991 75 77,943 936 233 720 1,889 80,765 |
Restricted funds 2023 £ - - - - - - - - - - - - - - 174 - - - - - - 174 - - - - 174 |
Total funds 2023 £ 4,771 - 2,660 140 15,202 86 38,712 2,939 (2,939) 1,026 267 1,728 6,113 330 2,663 330 1,889 365 769 991 75 78,117 936 233 720 1,889 80,939 |
Total funds 2022 £ 7,246 1,605 - 3,929 20,422 - 30,417 - - 956 748 160 3,656 655 2,050 71 128 - - - 51 72,094 774 - - 774 73,118 |
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