Registered charity number 1017496
## Crickhowell Volunteer Bureau
Report and Unaudited Accounts
31 March 2023
## **Crickhowell Volunteer Bureau Report and accounts Contents**
||**Page**|
|---|---|
|Charity information|1|
|Trustees' report|2|
|Indpendent examinders' report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7|
## **Crickhowell Volunteer Bureau Charity Information**
## **Trustees**
Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Tim Raikes Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer
## **Independent examiner**
Catherine A Williams Ltd The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
**Charity's principal address** Crickhowell Volunteer Bureau Beaufort Street Crickhowell Powys NP8 1BN
**Registered charity number** 1017496
1
**Crickhowell Volunteer Bureau Registered charity number: Trustees' Report**
**1017496**
The trustees present their report together with the externally examined financial statements for the year ended 31 March 2023. The financial statements comply with current statutory requirements and with the requirements of the charity’s governing document. The reference and administration details shown on the preceding page form part of this report.
## **Structure, governance and management**
Crickhowell Volunteer Bureau is an unincorporated charity, registered with the Charity Commissioners under registered number 1017496. It was registered as a charity on 19th February 1993 and is governed by its constitution adoped on 27th March 1992, which was amended most recently on 12th June 1997.
The Trustees who served the charity during the period were as follows: Cyril Teasdale - Chair Kathryn Silk Judith Lynnette D'Anna Ann Teasdale John George Townsend Kathleen Mary Tinsley Tim Raikes Gerwyn John Morris Vaughan Ian Bennett Mike Davies - Treasurer
## **Objects and activities**
The charitable purposes for which the charity was formed, and the way in which it delivers public benefit, remain unchanged: to promote all or any purposes for the benefit of the community in Crickhowell and district deemed by law to be charitable and in particular the advancement of education, the furtherance of health and the relief of poverty, distress and sickness.
## **Achievements and Performance**
The trustees of Crickhowell Volunteer Bureau would like to express their sincere appreciation to all the groups and volunteers that have supported us over the last 12 months.
Your dedication and support has enabled us to undertake the following activities for the benefit of a wide cross section of the local community.
Below is a summary of what we do within the community:-
- We successfully run the Community Car Scheme to provide patient transport to and from hospitals.
- We run over 30 social groups a month, and offer 1:1 befriending.
- We offer a prescription delivery service.
- We manage the Duke of Edinburgh , ‘Going for Gold’, scheme in the area.
- We manage 11 Defibrillators in the locality.
- We are a chosen charity for the Crickhowell Rotary Club annual duck race.
- We recruit volunteers for inhouse and external projects.
- We manage the Santa appeal in Crickhowell enabling Christmas gifts to be delivered to children under the Powys Children’s services umbrella.
- We organise Santa’s visit to Crickhowell.
2
## **Crickhowell Volunteer Bureau Registered charity number: Trustees' Report**
## **1017496**
Over the years we have developed strong links with other local charities and organisations including:-
- Dementia Friendly Crickhowell
- Cancer Research Wales (Crickhowell Branch)
- Crickhowell Rotary Club
- The Clarence Hall Crickhowell
- Local churches - Schools - Police, and Town councils
- Crickhowell Health Centre
- PAVO ( Powys association of volunteer organisations)
- GAVO ( Gwent association of Voluntary organisations)
- The National Lottery.
We would like to express our sincere appreciation to the above organisations for their continued support and to those individuals who have donated to Crickhowell Volunteer Bureau.
## **Financial Review**
Like many charities we are heavily reliant on grant income and donations in order to generate sufficient funds to ensure that we can continue to provide the much-needed services that we offer.
## **Statement of Trustees’ responsibilities**
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing the financial statements in accordance with UK Accounting Standards.
The Trustees are responsible for keeping adequate accounting records that show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The trustees are responsible for safeguarding the charity's assets and taking reasonable steps to prevent and detect fraud and other irregularities.
This report was approved by the board on . . / . . /2023 and signed on its behalf.
Cyril Teasdale Chair of the Trustees
3
## **Crickhowell Volunteer Bureau**
## **Independent examiners' report to the board of trustees on the preparation of the unaudited accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2023**
We report on the examination of the accounts of Crickhowell Volunteer Bureau for the year ended 31 March 2023 which are set out on pages 1 to 11.
## **Respective responsibilities of trustees and examiner**
The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to;
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ;and
- to state whether particular matters have come to our attention
## **Basis of the independent examiner's report**
Our examination was carried out in accordance with the General directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In the course of our examination, no matter has come to our attention;
(A) which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that;
* proper accounting records are kept in accordance with section 130 of the 2011 Act; and
* accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or
(B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Catherine A Williams Ltd Chartered Accountants The Old Bank Beaufort Street Crickhowell Powys NP8 1AD
. . / . . /2023
4
## **Crickhowell Volunteer Bureau Statement of financial activities for the year ended 31 March 2023**
|Note
**Unrestricted**
**funds**
**2023**
**£**
**Income**
2
Donations and legacies
65,907
Charitable activities
12,230
Other income
-
**Total income**
78,137
**Expenditure**
3
Raising funds
933
Charitable activities
77,943
Other expenditure
1,889
**Total expenditure**
80,765
**(Net expenditure)/net income**
(2,628)
Transfers between funds
-
**Net movement in funds**
(2,628)
Reconciliation of funds:
Total funds brought forward
25,292
**Total funds carried forward**
22,664|**Restricted**
**funds**
**2023**
**£**
-
-
7
7
-
174
-
174
(167)
-
(167)
1,612
1,445|**Total**
**funds**
**2023**
**£**
65,907
12,230
7
78,144
933
78,117
1,889
80,939
(2,795)
-
(2,795)
26,904
24,109|**Total**
**funds**
**2022**
**£**
70,605
11,710
-
82,315
250
72,094
774
73,118
9,197
-
9,197
17,707
26,904|
|---|---|---|---|
5
1017496
## **Crickhowell Volunteer Bureau Registered charity number: Balance Sheet as at 31 March 2023**
|**Notes**
**Fixed assets**
Tangible assets
6
**Current assets**
Debtors
7
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
8
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds
**Total funds**|**Total**
**funds**
**2023**
**£**
7,555
4,272
13,878
18,150
(1,596)
16,554
24,109
22,664
1,445
24,109|16,841
20,669
37,510
(11,118)|**Total**
**funds**
**2022**
**£**
512
26,392
26,904
25,292
1,612
26,904|
|---|---|---|---|
The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under the Charities Act 2011.
The trustees acknowledge their responsibilities for complying with the requirements of the Charities Act 2011 with respect to accounting records and the preparation of accounts.
Approved on . . / . . /2023
Cyril Teasdale Chair of the Trustees
6
**Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared on the accruals basis under the historical cost convention and in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019) and the Charities Act 2011.
## _**Income**_
Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
## _**Gift Aid**_
The charity has not registered with HMRC for Gift Aid.
## _**Expenditure**_
Expenditure is recognised in the period in which it is incurred.
Costs of charitable activities comprise of expenditure identified as wholly or mainly attributable to achieving the objectives of the charity.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Office equipment 20% reducing balance Plant and machinery 20% reducing balance
## _**Assets**_
Basic financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
## _**Liabilities**_
Basic financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
|**2**
**Analysis of income**
**Donations and legacies:**
Donations
Grants
**Charitable activities:**
Community Car Scheme
GAVO
Duke of Edinburgh membership fees
Welsh Ambulance Car service
**Investment income:**
Interest receivable
**Total income**|**2023**
**£**
14,227
51,680
65,907
520
10,000
1,960
(250)
12,230
**2023**
**£**
7
7
78,144|**2022**
**£**
12,132
58,473
70,605
11,232
-
-
478
11,710
**2023**
**£**
-
-
82,315|
|---|---|---|
7
## **Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023**
|**3**
**Analysis of expenditure**
**Raising funds:**
Advertising and PR
Fundraising expenses
**Charitable activities:**
Growth Project costs
Employee costs
Admin and running expenses
**Other expenditure:**
Admin and running expenses
Independent examiner's fees
**Total expenditure**|**2023**
**£**
240
693
933
22,773
39,738
15,346
77,857
**2023**
**£**
1,169
720
1,889
80,679|**2022**
**£**
250
-
250
33,202
31,373
7,519
72,094
**2022**
**£**
774
-
774
73,118|
|---|---|---|
## **4 Independent examination fees**
The independent examiners' fees for the year ending 31st March 2023 were £720.00 and were unpaid at the yearend.
|**5**
**Employees**
Average number of persons employed by the charity
**6**
**Tangible fixed assets**
**Cost**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
On disposals
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022|**Office**
**equipment**
**£**
8,423
2,220
(1,420)
9,223
7,911
547
(1,420)
7,038
2,185
512|**2023**
**Number**
2
**Plant and**
**machinery**
**£**
-
6,712
-
6,712
-
1,342
-
1,342
5,370
-|**2022**
**Number**
2
**Total**
**£**
8,423
8,932
(1,420)
15,935
7,911
1,889
(1,420)
8,380
7,555
512|
|---|---|---|---|
8
## **Crickhowell Volunteer Bureau Notes to the Accounts for the year ended 31 March 2023**
|**7**
**Debtors**
Other debtors
**8**
**Creditors: amounts falling due within one year**
Trade creditors
Accruals
Taxation and social security costs
Other creditors
**9**
**Funds**
**Fund balances**
**brought forward**
**£**
Unrestricted funds
25,292
Restricted Funds
-
25,292
**10 Analysis of net assets between funds**
Fixed assets
Current assets
Current liabilities
Net assets as at 31st March 2023|**Income**
**£**
78,137
7
78,144|**Expenditure**
**£**
(80,765)
(174)
(80,939)
**Unrestricted**
**funds**
**£**
7,555
18,150
(1,596)
24,109|**2023**
**2022**
**£**
**£**
4,272
16,841
**2023**
**2022**
**£**
**£**
703
1,087
719
-
174
-
-
10,031
1,596
11,118
**Fund balances**
**Transfers**
**carried forward**
**£**
**£**
-
22,664
-
(167)
-
22,497
**Restricted**
**Total**
**funds**
**£**
**£**
-
7,555
-
18,150
-
(1,596)
-
24,109|
|---|---|---|---|
## **11 Transactions with Trustees and related party transactions**
No Trustee received remuneration or benefits from the charity during the year ending 31st March 2023 for their role as trustee (2022: £nil). A trustee was also a volunteer driver for the charity and was reimbursed at the approved HMRC mileage rate.
9
## **Crickhowell Volunteer Bureau**
## **Detailed income and expenditure account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|Donations and legacies:
Donations
Grants - Befriending
Grants - Duke of Edinburgh Scheme
Grants - Flood Warden Scheme
Grants - Lottery Funding
Grants - Maesyfanen
Grants - Moondance Covid-19
Grants - P.A.V.O. - Core Funding
Grants - P.A.V.O. - Rural Friendship
Grants - Powys County Council
Grants - Powys Teaching Heath Board
Charitable activities:
Community Car Scheme
Duke of Edinburgh membership fees
GAVO
Welsh Ambulance Car service
Investment income:
Interest receivable
Total income
**Expenditure on:**
Raising funds:
Advertising and PR
Fundraising expenses|**Unrestricted**
**funds**
**2023**
**£**
14,227
6,400
10,000
1,612
-
6,000
8,000
13,592
-
4,716
1,360
65,907
520
1,960
10,000
(250)
12,230
-
-
78,137
240
693
933|**Restricted**
**funds**
**2023**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
-
**-**
**-**
**-**
**-**
-
7
7
7
-
-
-|**Total**
**funds**
**2023**
**£**
14,227
6,400
10,000
1,612
-
6,000
8,000
13,592
-
4,716
1,360
65,907
520
1,960
10,000
(250)
12,230
7
7
78,144
240
693
933|**Total**
**funds**
**2022**
**£**
12,132
-
-
-
9,860
-
-
15,562
20,950
10,720
1,381
70,605
11,232
-
-
478
11,710
-
-
82,315
250
-
250|
|---|---|---|---|---|
10
## **Crickhowell Volunteer Bureau Detailed income and expenditure account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|Charitable activities:
Growth Project costs - Befrienders
Growth Project costs - Covid-19
Growth Project costs - Santa appeal
Growth Project costs - Defibrillator project
Growth Project costs - Duke of Edinburgh Scheme
Growth Project Costs - Halloween Group Activity
Employee costs - Wages and salaries
Employee costs - Employer's NI
Employee costs - Employment Allowance
Employee costs - Pensions
Payroll support costs
Legal and professional costs
Rent
Telephone and fax
Stationery, printing and postage
Subscriptions
Depreciation
Group activity refreshments
Group activity coffees
Motor expenses
Sundry expenses
Other expenditure:
Insurance
Accountancy fees
Independent examiner's fees
Total expenditure|**Unrestricted**
**funds**
**2023**
**£**
4,771
-
2,660
140
15,202
86
38,712
2,939
(2,939)
1,026
267
1,728
6,113
330
2,489
330
1,889
365
769
991
75
77,943
936
233
720
1,889
80,765|**Restricted**
**funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
174
-
-
-
-
-
-
174
-
-
-
-
174|**Total**
**funds**
**2023**
**£**
4,771
-
2,660
140
15,202
86
38,712
2,939
(2,939)
1,026
267
1,728
6,113
330
2,663
330
1,889
365
769
991
75
78,117
936
233
720
1,889
80,939|**Total**
**funds**
**2022**
**£**
7,246
1,605
-
3,929
20,422
-
30,417
-
-
956
748
160
3,656
655
2,050
71
128
-
-
-
51
72,094
774
-
-
774
73,118|
|---|---|---|---|---|
11