Trustees’ Annual Report for the period
From 1 September 2019 Period start date To 31 August 2020 Period end date
Charity name: City of Bristol Choir
Charity registration number: 1015961
Objectives and Activities
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Summary of the purposes of
the charity as set out in its “To promote, improve, develop and maintain public
governing document education in and appreciation of the art and science of
music in all its aspects by the presentation of public
concerts and recitals and by such other means as the
Choir, through its committee, shall determine from time
to time.”
Summary of the main 21 October 2019
activities in relation to those Sing of Love, concert at St George’s, Bristol
purposes for the public 14 December 2019
benefit, in particular, the
Carol singing service for Mercy Ships at St Mary
activities, projects or services
Redcliffe,
identified in the accounts.
19 December 2019
Christmas Spectacular, St George’s Bristol with Bristol
Ensemble
21 December 2019
Festive Fiesta, St George’s Bristol with Bristol Ensemble
15 February 2020
Innovation and Aviation, concert at Aerospace Museum,
Bristol.
14 March 2020
Duruflé Requiem, All Saints’ Church Bristol.
Statement confirming Yes
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
| Policy ongrantmaking | There is no policy but decisions are taken on a case by case basis by the Trustees and the committee for the commissionof new works. |
|---|---|
| Policy on social investment including program related investment |
N/A |
| Contribution made by volunteers |
Volunteer stewards, committee members and front of house team are thanked publically and thanks are published in the concert programmes. |
| Other | N/A |
Achievements and Performance
| Achievements and Performance | Achievements and Performance |
|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Concert Programme Sing of Love21st October 2019 at St George’s, Bristol with the Bristol Ensemble and baritone, Marcus Farnsworth. The composer was in the audience as the choir performed Jonathan Dove’s ‘Sappho Sings’ as part of a programme celebrating British composers Dove, Britten, Vaughan Williams and Finzi. This was only the second performance of ‘Sappho Sings’ and the choir chose it as part of the celebration of the composer’s 60th birthday. Carol Service in aid of Mercy Ships 14thDecember 2019, St Mary Redcliffe Church. To raise funds for the international medical charity, Mercy Ships, the choir was engaged to lead the congregation as well to perform, carols and other seasonal music as part of the charity’s worldwide programme of carol services. Christmas Spectacular19thDecember and Festive Fiesta21stDecember 2019 St George’s, Bristol Each concert, once again, wasperformed to a sell out |
audience and featured traditional and not so traditional Christmas works. The concerts form a central part of the City’s Christmas musical programme and CBC is at the heart of their commercial and artistic success. Each of the concerts attracted an audience comprising regulars as well as many for whom it is an introduction to classical and choral music. For CBC itself, the hard work and commitment involved generates income for the choir and, significantly, secures the choir’s profile as one of the City’s leading choirs. Innovation, Aviation and Celebration Aerospace Bristol Museum February 15[th, ] 2020 The choir performed under the wings of concord to premier Liz Lane’s ‘Innovation 216’ with other amateur choirs and one of the West Country’s finest brass bands, the Lydbrook Band. This celebration of 100 year of aerospace engineering in Bristol was a musical triumph. Duruflé, Requiem by Candlelight All Saint’s Church, Clifton March 14[th,] 2020 Cello – Richard May Mezzo Soprano – Jenna Cooper Joined by acclaimed soloists, CBC lead a programme of exquisite music, from Barber to Saint-Saëns. The programme also featured the premier of a work by the composer Amy Summers, ‘Nunc Dimitis’. Amy is a recent member of CBC and this is one of a number of pieces that the choir has commissioned by her.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
CBC’s planned programme, and rehearsal opportunities, were cut short by the Covid pandemic. The last time that the choir’s full membership was together in person was the concert on 14 March 2020. The committee was agile in its response to the enforced cessation of rehearsals and commissioned professional musicians and academics to deliver a series of ‘online’ lectures to enable to the membership to continue to ‘meet’ regularly in a way that was meaningful and educational. An informal IT support system was set up to enable members of all ages and different levels |
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knowledge of online platforms. This meant that every
member had the opportunity to join in with what was
offered. All members of the household were welcome to
attend and subsequently the links to the lectures were
shared more widely at no cost.
In addition, CBC commissioned Lotti Newstead to record
some bespoke ‘online singing lessons’ that were made
available to the members to assist with practising
technique at home, pending our return to ‘in person’
rehearsals.
The enforce separation of the members was mitigated a
little by a number of online social activities, specifically
the hugely entertaining and successful CBC Quiz.
Members’ families were also warmly welcomed.
The committee quickly acknowledged the difficult
financial position into which many members were put by
either redundancy or furlough, and accordingly adopted a
flexible approach to the payment of subscriptions where
members were facing particular hardship.
From within the choir, members were swift to offer
companionship and support, such as offering to collect
prescriptions or drop shopping off, for those who were in
isolation or shielding. An effective and well communicated
network was established reflecting the fact that
membership of CBC is about more than ‘just’ singing.
This time of great challenge exposed the strengths of the
bonds forged within the choir.
Performance of fundraising N/A
activities against objectives
set
Investment performance N/A
against objectives
Other N/A
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Financial Review
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Review of the charity’s Para 1.21 The accounts show a modest surplus for the year,
financial position at the end with losses on our own promotions being supported
of the period by subscription income and engagements
commissioned by third parties. Our balance sheet
remained strong, with overall funds over £25,000.
The Trustees will remain cautious and continue to
plan concerts on the basis of breaking even
wherever possible.
The results cover five months affected by the Covid
pandemic. The impact was limited, thanks to the
loyalty of our membership, and a reduction in costs
as in-person activities were curtailed. We have
continued to work to reduce the impact and have
no concerns about the choir’s going concern status
as a result.
Statement explaining the Para 1.22 City of Bristol Choir tries to maintain a reserve of
policy for holding reserves at least £5000 to support the Choir’s on-going
stating why they are held
activities and to provide a contingency fund in case
of poor ticket sales or unexpected costs. The
accompanying Accounts quantify three designated
funds (the CBC Bursary Fund, the Commissions
Fund and the CBC Tour Fund) and explain their
purposes.
Amount of reserves held Para 1.22 Minimum of £5000
Reasons for holding zero Para 1.22
reserves N/A
Details of fund materially in Para 1.24
deficit N/A
Explanation of any Para 1.23
uncertainties about the N/A
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Subscriptions from members Concert income Donations for special projects |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk to the Choir remains the impact of the Covid pandemic. The Trustees continue to review this, and are pleased to report that, while income has been reduced, costs have been controlled similarly, and the Choir’s position remains satisfactory. |
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| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Written constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 |
City of Bristol Choir is an unincorporated association regulated by its constitution, adopted at a specially convened Extraordinary General Meeting of the Choir on 26thNovember 1992 and amended at specially convened EGMs of the Choir on 9thSeptember 2001, 29thJune 2003 and at the AGM on 19thJune 2014. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
In accordance with the amended Constitution adopted at the AGM on 19thJune 2014, the Trustees are drawn from the members of the Choir and elected by a simple majority of members at the Charity’s Annual General Meeting or at an Extraordinary General Meeting. They hold office until the next Annual General Meeting and are eligible for re-election. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New Trustees are mentored and meet with outgoing or current Trustees depending what, if any role, they will play on the committee. All Trustees are advised of the expectations and duties of Trustees and their attention is specifically drawn to www. Gov.uk/guidance/charity-trustee-whats- involved |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
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Charity name City of Bristol Choir
Other name the charity
N/A
uses
Registered charity
number 1015961
Charity’s principal
address City of Bristol Choir
9 Sandstone Rise, Winterbourne,
Bristol BS36 1BB
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Names of the charity trustees who manage the charity
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Dates acted if
Name of person (or body) entitled
Trustee name Office (if any) not for whole
to appoint trustee (if any)
year
1 Elizabeth Cunningham Chair City of Bristol Choir
2 Ian Blenkinsop Treasurer “
3 Tim Jackson Secretary “
4 Rose Lancaster Membership Sec. “
5 Peter Lunt Concert Manager “
6 Peter Searle - Barnes Ticket Sec. “
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– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
N/A
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Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declaratlons Th• trusto•s declarn that thoy hav• approvod the trustO•S' rnport abov•. Slgned on behalf of the ¢harfty'S trustees Slgnaturn(*) Full name{8) Po$ltlon (ag Secrètary, Chalr, etc) E * CuhJM IAJdS C4POrtL £t.JulE Date
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
STATEMENT OF FINANCIAL ACTIVITIES
| INCOME Notes Subscriptions Gift Aid Donations Concert Income 2 Performance Fees Sponsorship and fundraising Sale of goods 3 Interest received EXPENDITURE Rehearsal Costs Concert expenditure 2 Performance Costs Cost of goods sold 3 Grants and commissions Subscriptions paid Insurance Amortisation Other costs NET INCOME/(EXPENDITURE) FUNDS AT 1 SEPTEMBER FUNDS AT 31 AUGUST |
UNRESTRICTED FUNDS 2020 £ £ £ £ £ Other CBC Bursary CBC Tour Commissions Total Funds Fund Fund Fund 17,376 17,376 3,218 3,218 50 360 410 7,354 7,354 3,750 3,750 484 484 1,592 1,592 5 5 33,829 360 34,189 13,740 13,740 14,513 14,513 1,020 1,020 1,749 1,749 950 950 53 53 137 137 470 470 1,058 1,058 32,740 950 33,690 1,089 (590) 499 17,574 627 (248) 6,876 24,829 18,663 627 (248) 6,286 25,328 |
2019 £ 17,397 4,803 6,750 6,052 6,665 1,012 935 6 |
|---|---|---|
| 43,620 | ||
| 13,594 9,662 3,034 1,152 53 137 465 2,074 |
||
| 30,171 | ||
| 13,449 11,380 |
||
| 24,829 |
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
BALANCE SHEET
| Notes FIXED ASSETS 4 CURRENT ASSETS Music Library 1,5 Stock Gift Aid receivable Debtors and prepayments Cash at bank COIF Deposit Account CURRENT LIABILITIES Creditors and Accruals NET CURRENT ASSETS NET ASSETS RESERVES General Funds CBC Tour Fund 6 CBC Bursary Fund 6 CBC Commissions Fund 6 |
UNRESTRICTED FUNDS 2020 £ £ £ £ £ Other CBC Bursary CBC Tour Commissions Total Funds Fund Fund Fund 156 156 1,627 1,627 861 861 3,111 3,111 90 90 16,989 627 (248) 6,286 23,654 1,000 1,000 23,678 627 (248) 6,286 30,343 5,171 5,171 5,171 5,171 18,507 627 (248) 6,286 25,172 18,663 627 (248) 6,286 25,328 18,663 18,663 (248) (248) 627 627 6,286 6,286 18,663 627 (248) 6,286 25,328 |
2019 £ 24 1,765 961 4,782 3,076 14,185 1,000 |
|---|---|---|
| 25,769 | ||
| 964 | ||
| 964 | ||
| 24,805 | ||
| 24,829 | ||
| 17,574 (248) 627 6,876 |
||
| 24,829 |
Approved by the Trustees and signed on their behalf
E Cunningham I S Blenkinsop Chairman Treasurer
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019
NOTES TO THE ACCOUNTS
1. Accounting policies
Basis of Accounting
These accounts have been prepared on the basis of historic costs in accordance with Accounting and Reporting by Charities (SORP 2015), and with the Charities Act 1993. The basis of accounting has not changed during the year
Going concern
There are no material uncertainties which might affect the ability of the Choir to continue
Public benefit
The Choir is a public benefit entity
Recognition of income
Income is recognised in the Statement of Financial Activities (SofA) when the charity becomes entitled to the resources; the Trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability
Income with related expenditure
Where income has related expenditure, such as concert income, the income and related expenditure are reported gross in the SofA
Grants and donations
Grants and donations are only included in the SofA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations, subscriptions and gifts
Income from tax reclaims is included in the SofA at the same time as the gift to which they relate.
Contractual income and performance related grants
This is only included in the SofA once the related services have been delivered.
Investment Income
This is included in the accounts when receivable.
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources
Fixed Assets
Fixed assets comprise folding chairs used in concert performances, which are depreciated over 10 years on a straight-line basis, and recording equipment, which is depreciated over five years on a straight line basis
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019
NOTES TO THE ACCOUNTS
Music Library
Items held by the choir for its own use, or for rental by other choirs, are the subject of an annual stocktake. To recognise the reducing value of copies over time, their value is amortised over a period of 5 years, on a reducing balance basis
Stock
Stock comprises compact disc recordings and music folders, which are valued at the lower of cost and net realisable value.
2. Concert income and expenditure
| Income Ticket Sales Programme Sales Refreshment Sales Total Income Expenditure Musicians and soloists Venue costs Music Hire Programme Costs Refreshment Costs Publicity and postage Commission on ticket sales Other costs Grant received Surplus/(deficit) |
Autumn Duruflé £ £ 4,799 2,168 286 101 5,085 2,269 7,923 1,100 744 250 987 609 220 179 954 1,247 543 41 368 98 (750) 10,989 3,524 (5,904) (1,255) |
2020 total £ 6,967 387 7,354 9,023 994 1,596 399 2,201 584 466 (750) 14,513 (7,159) |
2019 total £ 5,452 186 414 |
|---|---|---|---|
| 6,052 | |||
| 4,045 1,065 1,204 181 197 1,769 101 1,100 |
|||
| 9,662 | |||
| (3,610) |
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019
NOTES TO THE ACCOUNTS
3. Sale of goods
| Income Expenditure Surplus/Deficit 4. Fixed Assets Brought forward Additions during the year Depreciation charge Carried forward 5. Music Library Net book value b/fwd Additions during the year Amortization Net book value c/fwd |
Music CD 2020 Sales Sales Total £ 1,592 1,592 1,749 1,749 (157) (157) 2020 Cost Depreciation Net Book Value £ £ £ 240 (216) 24 195 195 (63) (63) 435 (279) 156 2020 £ 1,765 269 (407) 1,627 |
2019 Total £ 935 1,152 |
|---|---|---|
| (217) | ||
| 2019 £ 48 (24) |
||
| 24 | ||
| 2019 £ 1,654 552 (441) |
||
| 1,765 |
CITY OF BRISTOL CHOIR
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019
NOTES TO THE ACCOUNTS
6. Designated funds
The CBC Bursary Fund is a designated fund established to provide funds to advance the musical education of young singers, who are required to join the choir during the period for which they are in receipt of bursary funding.
The CBC Tour Fund is a designated fund established to meet the incidental costs associated with overseas and domestic concert tours which the choir may undertake periodically.
7. Trustee's remuneration and expenses
No trustees were in receipt of remuneration during the year. A total of £170 was paid in respect of travelling and subsistence expenses incurred in attending meetings on choir business
8. Related party transactions
There were no related party transactions during the year.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of City of Bristol Choir On accounts for the year ended 31 August 2020 Charity no {if any) 1015961 Set out on pages I report lo the Iruslees on my examination of the accounts of the above charity I'the Trust") for the year ended 31 August 2020. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by th8 Charity Commission under section 14515llbl of the Act. Independent I have completed my examination. I confirm that no matèrial matters have examiner's statement come lo my allenlion in connection with the examination which gives me ause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Signed: Date: 2 Sufyje 2011 Name: Richard Bacon Relevant professional qualification(sl or body {if any): FCA Address: 8 Easifield BRISTOL BS9 4BQ IER Oct 2018