## **Trustees’ Annual Report for the period**
**From 1 September 2019 Period start date To 31 August 2020 Period end date**
## **Charity name: City of Bristol Choir**
## **Charity registration number: 1015961**
## **Objectives and Activities**
**----- Start of picture text -----**
Summary of the purposes of
the charity as set out in its “To promote, improve, develop and maintain public
governing document education in and appreciation of the art and science of
music in all its aspects by the presentation of public
concerts and recitals and by such other means as the
Choir, through its committee, shall determine from time
to time.”
Summary of the main 21 October 2019
activities in relation to those Sing of Love, concert at St George’s, Bristol
purposes for the public 14 December 2019
benefit, in particular, the
Carol singing service for Mercy Ships at St Mary
activities, projects or services
Redcliffe,
identified in the accounts.
19 December 2019
Christmas Spectacular, St George’s Bristol with Bristol
Ensemble
21 December 2019
Festive Fiesta, St George’s Bristol with Bristol Ensemble
15 February 2020
Innovation and Aviation, concert at Aerospace Museum,
Bristol.
14 March 2020
Duruflé Requiem, All Saints’ Church Bristol.
Statement confirming Yes
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policy ongrantmaking|There is no policy but decisions are taken on a case by
case basis by the Trustees and the committee for the
commissionof new works.|
|---|---|
|||
|---|---|
|Policy on social investment
including program related
investment|N/A|
|Contribution made by
volunteers|Volunteer stewards, committee members and front of
house team are thanked publically and thanks are
published in the concert programmes.|
|Other|N/A|
## **Achievements and Performance**
|**Achievements and Performance**|**Achievements and Performance**|
|---|---|
|||
|Summary
of
the
main
achievements of the charity,
identifying the difference the
charity’s work has made to
the
circumstances
of
its
beneficiaries and any wider
benefits to society as a
whole.|**Concert Programme**
**Sing of Love**21st October 2019 at St George’s, Bristol
with the Bristol Ensemble and baritone, Marcus
Farnsworth.
_The composer was in the audience as the choir_
_performed Jonathan Dove’s ‘Sappho Sings’ as part of a_
_programme celebrating British composers Dove, Britten,_
_Vaughan Williams and Finzi. This was only the second_
_performance of ‘Sappho Sings’ and the choir chose it as_
_part of the celebration of the composer’s 60th birthday._
**Carol Service in aid of Mercy Ships**
14thDecember 2019, St Mary Redcliffe Church.
_To raise funds for the international medical charity, Mercy_
_Ships, the choir was engaged to lead the congregation as_
_well to perform, carols and other seasonal music as part_
_of the charity’s worldwide programme of carol services._
**Christmas Spectacular**19thDecember and
**Festive**
**Fiesta**21stDecember 2019
St George’s, Bristol
_Each concert, once again, wasperformed to a sell out_|
_audience and featured traditional and not so traditional Christmas works. The concerts form a central part of the City’s Christmas musical programme and CBC is at the heart of their commercial and artistic success. Each of the concerts attracted an audience comprising regulars as well as many for whom it is an introduction to classical and choral music. For CBC itself, the hard work and commitment involved generates income for the choir and, significantly, secures the choir’s profile as one of the City’s leading choirs._ **Innovation, Aviation and Celebration** Aerospace Bristol Museum February 15[th, ] 2020 _The choir performed under the wings of concord to premier Liz Lane’s ‘Innovation 216’ with other amateur choirs and one of the West Country’s finest brass bands, the Lydbrook Band. This celebration of 100 year of aerospace engineering in Bristol was a musical triumph._ **Duruflé, Requiem by Candlelight** All Saint’s Church, Clifton March 14[th,] 2020 Cello – Richard May Mezzo Soprano – Jenna Cooper _Joined by acclaimed soloists, CBC lead a programme of exquisite music, from Barber to Saint-Saëns. The programme also featured the premier of a work by the composer Amy Summers, ‘Nunc Dimitis’. Amy is a recent member of CBC and this is one of a number of pieces that the choir has commissioned by her._
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||Achievements against
objectives set|CBC’s planned programme, and rehearsal opportunities,
were cut short by the Covid pandemic. The last time that
the choir’s full membership was together in person was
the concert on 14 March 2020.
The committee was agile in its response to the enforced
cessation of rehearsals and commissioned professional
musicians and academics to deliver a series of ‘online’
lectures to enable to the membership to continue to
‘meet’ regularly in a way that was meaningful and
educational. An informal IT support system was set up to
enable members of all ages and different levels|
|---|---|---|
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knowledge of online platforms. This meant that every
member had the opportunity to join in with what was
offered. All members of the household were welcome to
attend and subsequently the links to the lectures were
shared more widely at no cost.
In addition, CBC commissioned Lotti Newstead to record
some bespoke ‘online singing lessons’ that were made
available to the members to assist with practising
technique at home, pending our return to ‘in person’
rehearsals.
The enforce separation of the members was mitigated a
little by a number of online social activities, specifically
the hugely entertaining and successful CBC Quiz.
Members’ families were also warmly welcomed.
The committee quickly acknowledged the difficult
financial position into which many members were put by
either redundancy or furlough, and accordingly adopted a
flexible approach to the payment of subscriptions where
members were facing particular hardship.
From within the choir, members were swift to offer
companionship and support, such as offering to collect
prescriptions or drop shopping off, for those who were in
isolation or shielding. An effective and well communicated
network was established reflecting the fact that
membership of CBC is about more than ‘just’ singing.
This time of great challenge exposed the strengths of the
bonds forged within the choir.
Performance of fundraising N/A
activities against objectives
set
Investment performance N/A
against objectives
Other N/A
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## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The accounts show a modest surplus for the year,
financial position at the end with losses on our own promotions being supported
of the period by subscription income and engagements
commissioned by third parties. Our balance sheet
remained strong, with overall funds over £25,000.
The Trustees will remain cautious and continue to
plan concerts on the basis of breaking even
wherever possible.
The results cover five months affected by the Covid
pandemic. The impact was limited, thanks to the
loyalty of our membership, and a reduction in costs
as in-person activities were curtailed. We have
continued to work to reduce the impact and have
no concerns about the choir’s going concern status
as a result.
Statement explaining the Para 1.22 City of Bristol Choir tries to maintain a reserve of
policy for holding reserves at least £5000 to support the Choir’s on-going
stating why they are held
activities and to provide a contingency fund in case
of poor ticket sales or unexpected costs. The
accompanying Accounts quantify three designated
funds (the CBC Bursary Fund, the Commissions
Fund and the CBC Tour Fund) and explain their
purposes.
Amount of reserves held Para 1.22 Minimum of £5000
Reasons for holding zero Para 1.22
reserves N/A
Details of fund materially in Para 1.24
deficit N/A
Explanation of any Para 1.23
uncertainties about the N/A
charity continuing as a going
concern
**----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Subscriptions from members**
**Concert income**
**Donations for special projects**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|The principal risk to the Choir remains the impact
of the Covid pandemic. The Trustees continue to
review this, and are pleased to report that, while
income has been reduced, costs have been
controlled similarly, and the Choir’s position
remains satisfactory.|
|---|---|---|
|Other||N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para
1.25|Written constitution.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para
1.25|City
of
Bristol
Choir
is
an
unincorporated
association regulated by its constitution, adopted at
a
specially
convened
Extraordinary
General
Meeting of the Choir on 26thNovember 1992 and
amended at specially convened EGMs of the Choir
on 9thSeptember 2001, 29thJune 2003 and at the
AGM on 19thJune 2014.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para
1.25|In accordance with the amended Constitution
adopted at the AGM on 19thJune 2014, the
Trustees are drawn from the members of the Choir
and elected by a simple majority of members at the
Charity’s Annual General Meeting or at an
Extraordinary General Meeting. They hold office
until the next Annual General Meeting and are
eligible for re-election.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New Trustees are mentored and meet with
outgoing or current Trustees depending
what, if any role, they will play on the
committee.
All Trustees are advised of the expectations
and duties of Trustees and their attention is
specifically
drawn
to
www.
Gov.uk/guidance/charity-trustee-whats-
involved|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A|
|Relationship with any related
parties|Para 1.51|N/A|
|Other||N/A|
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name City of Bristol Choir
Other name the charity
N/A
uses
Registered charity
number 1015961
Charity’s principal
address City of Bristol Choir
9 Sandstone Rise, Winterbourne,
Bristol BS36 1BB
**----- End of picture text -----**
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if
Name of person (or body) entitled
Trustee name Office (if any) not for whole
to appoint trustee (if any)
year
1 Elizabeth Cunningham Chair City of Bristol Choir
2 Ian Blenkinsop Treasurer “
3 Tim Jackson Secretary “
4 Rose Lancaster Membership Sec. “
5 Peter Lunt Concert Manager “
6 Peter Searle - Barnes Ticket Sec. “
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
|**N/A**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
Declaratlons
Th• trusto•s declarn that thoy hav• approvod the trustO•S' rnport abov•.
Slgned on behalf of the ¢harfty'S trustees
Slgnaturn(*)
Full name{8)
Po$ltlon (ag Secrètary,
Chalr, etc)
E * CuhJM IAJdS
C4POrtL
£t.JulE
Date
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020**
## **STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME**
Notes
Subscriptions
Gift Aid
Donations
Concert Income
2
Performance Fees
Sponsorship and fundraising
Sale of goods
3
Interest received
**EXPENDITURE**
Rehearsal Costs
Concert expenditure
2
Performance Costs
Cost of goods sold
3
Grants and commissions
Subscriptions paid
Insurance
Amortisation
Other costs
**NET INCOME/(EXPENDITURE)**
**FUNDS AT 1 SEPTEMBER**
**FUNDS AT 31 AUGUST**|**UNRESTRICTED FUNDS**
**2020**
£
£
£
£
£
Other
CBC Bursary
CBC Tour
Commissions
Total
Funds
Fund
Fund
Fund
17,376
17,376
3,218
3,218
50
360
410
7,354
7,354
3,750
3,750
484
484
1,592
1,592
5
5
33,829
360
34,189
13,740
13,740
14,513
14,513
1,020
1,020
1,749
1,749
950
950
53
53
137
137
470
470
1,058
1,058
32,740
950
33,690
1,089
(590)
499
17,574
627
(248)
6,876
24,829
18,663
627
(248)
6,286
25,328|**2019**
£
17,397
4,803
6,750
6,052
6,665
1,012
935
6|
|---|---|---|
|||43,620|
|||13,594
9,662
3,034
1,152
53
137
465
2,074|
|||30,171|
|||13,449
11,380|
|||24,829|
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020**
## **BALANCE SHEET**
|Notes
**FIXED ASSETS**
4
**CURRENT ASSETS**
Music Library
1,5
Stock
Gift Aid receivable
Debtors and prepayments
Cash at bank
COIF Deposit Account
**CURRENT LIABILITIES**
Creditors and Accruals
**NET CURRENT ASSETS**
**NET ASSETS**
**RESERVES**
General Funds
CBC Tour Fund
6
CBC Bursary Fund
6
CBC Commissions Fund
6|**UNRESTRICTED FUNDS**
**2020**
£
£
£
£
£
Other
CBC Bursary
CBC Tour
Commissions
Total
Funds
Fund
Fund
Fund
156
156
1,627
1,627
861
861
3,111
3,111
90
90
16,989
627
(248)
6,286
23,654
1,000
1,000
23,678
627
(248)
6,286
30,343
5,171
5,171
5,171
5,171
18,507
627
(248)
6,286
25,172
18,663
627
(248)
6,286
25,328
18,663
18,663
(248)
(248)
627
627
6,286
6,286
18,663
627
(248)
6,286
25,328|**2019**
£
24
1,765
961
4,782
3,076
14,185
1,000|
|---|---|---|
|||25,769|
|||964|
|||964|
|||24,805|
|||24,829|
|||17,574
(248)
627
6,876|
|||24,829|
Approved by the Trustees and signed on their behalf
E Cunningham I S Blenkinsop Chairman Treasurer
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019**
## **NOTES TO THE ACCOUNTS**
## **1. Accounting policies**
## **Basis of Accounting**
These accounts have been prepared on the basis of historic costs in accordance with Accounting and Reporting by Charities (SORP 2015), and with the Charities Act 1993. The basis of accounting has not changed during the year
## **Going concern**
There are no material uncertainties which might affect the ability of the Choir to continue
## **Public benefit**
The Choir is a public benefit entity
## **Recognition of income**
Income is recognised in the Statement of Financial Activities (SofA) when the charity becomes entitled to the resources; the Trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability
## **Income with related expenditure**
Where income has related expenditure, such as concert income, the income and related expenditure are reported gross in the SofA
## **Grants and donations**
Grants and donations are only included in the SofA when the charity has unconditional entitlement to the resources.
## **Tax reclaims on donations, subscriptions and gifts**
Income from tax reclaims is included in the SofA at the same time as the gift to which they relate.
## **Contractual income and performance related grants**
This is only included in the SofA once the related services have been delivered.
## **Investment Income**
This is included in the accounts when receivable.
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources
## **Fixed Assets**
Fixed assets comprise folding chairs used in concert performances, which are depreciated over 10 years on a straight-line basis, and recording equipment, which is depreciated over five years on a straight line basis
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019**
## **NOTES TO THE ACCOUNTS**
## **Music Library**
Items held by the choir for its own use, or for rental by other choirs, are the subject of an annual stocktake. To recognise the reducing value of copies over time, their value is amortised over a period of 5 years, on a reducing balance basis
## **Stock**
Stock comprises compact disc recordings and music folders, which are valued at the lower of cost and net realisable value.
## **2. Concert income and expenditure**
|Income
Ticket Sales
Programme Sales
Refreshment Sales
Total Income
Expenditure
Musicians and soloists
Venue costs
Music Hire
Programme Costs
Refreshment Costs
Publicity and postage
Commission on ticket sales
Other costs
Grant received
Surplus/(deficit)|Autumn
Duruflé
£
£
4,799
2,168
286
101
5,085
2,269
7,923
1,100
744
250
987
609
220
179
954
1,247
543
41
368
98
(750)
10,989
3,524
(5,904)
(1,255)|2020
total
£
6,967
387
7,354
9,023
994
1,596
399
2,201
584
466
(750)
14,513
(7,159)|2019
total
£
5,452
186
414|
|---|---|---|---|
||||6,052|
||||4,045
1,065
1,204
181
197
1,769
101
1,100|
||||9,662|
||||(3,610)|
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019**
## **NOTES TO THE ACCOUNTS**
## **3. Sale of goods**
|Income
Expenditure
Surplus/Deficit
**4. Fixed Assets**
Brought forward
Additions during the year
Depreciation charge
Carried forward
**5. Music Library**
Net book value b/fwd
Additions during the year
Amortization
Net book value c/fwd|Music
CD
2020
Sales
Sales
Total
£
1,592
1,592
1,749
1,749
(157)
(157)
2020
Cost
Depreciation
Net Book Value
£
£
£
240
(216)
24
195
195
(63)
(63)
435
(279)
156
2020
£
1,765
269
(407)
1,627|2019
Total
£
935
1,152|
|---|---|---|
|||(217)|
|||2019
£
48
(24)|
|||24|
|||2019
£
1,654
552
(441)|
|||1,765|
## **CITY OF BRISTOL CHOIR**
## **ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2019**
## **NOTES TO THE ACCOUNTS**
## **6. Designated funds**
The CBC Bursary Fund is a designated fund established to provide funds to advance the musical education of young singers, who are required to join the choir during the period for which they are in receipt of bursary funding.
The CBC Tour Fund is a designated fund established to meet the incidental costs associated with overseas and domestic concert tours which the choir may undertake periodically.
## **7. Trustee's remuneration and expenses**
No trustees were in receipt of remuneration during the year. A total of £170 was paid in respect of travelling and subsistence expenses incurred in attending meetings on choir business
## **8. Related party transactions**
There were no related party transactions during the year.
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
City of Bristol Choir
On accounts for the year
ended
31 August 2020
Charity no
{if any)
1015961
Set out on pages
I report lo the Iruslees on my examination of the accounts of the above
charity I'the Trust") for the year ended 31 August 2020.
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
I'the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by th8 Charity Commission
under section 14515llbl of the Act.
Independent I have completed my examination. I confirm that no matèrial matters have
examiner's statement come lo my allenlion in connection with the examination which gives me
ause to believe that in, any material respect..
the accounting records were not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts sel out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a maller
considered as part of an independent examination.
I have no concerns and have come across no other mallers in connection
with the examination lo which attention should be drawn in this report in
order to enable a proper understanding of the accounts lo be reached.
Signed:
Date:
2 Sufyje 2011
Name:
Richard Bacon
Relevant professional
qualification(sl or body
{if any):
FCA
Address:
8 Easifield
BRISTOL
BS9 4BQ
IER
Oct 2018