WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st January 2023
| Total Bank and Cash 1st February 2022 71,015 Hall Rentals 36,338 Fund Raising & Charity Ticket Sales Income 6,243 Expenditure -3,365 Grants 23,134 Bar Sales 29,627 Cost of Sales -15,541 Wages -1,558 Sundry Income 2,340 Payments Hall Costs -23,220 Repairs and Renewals -4,860 Plant and Equipment -18,711 Net Receipts /(Payments) 30,426 Bank & Cash 31st January 2023 101,442 |
Primary 4,903 6,243 -3,365 23,134 11,237 -5,601 -60 2,340 -3,089 -2,430 -9,356 23,957 |
Non Primary 31,435 0 0 0 18,389 -9,941 -1,498 0 -20,131 -2,430 -9,356 6,470 |
|---|---|---|
Signed;
Signed;
Date:
Date:
WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st January 2023
| 2023 2022 |
|
|---|---|
| Bank and Cash 1st February 2022 | 71,015 47,577 |
| Hall Rentals Fund Raising & Charitable Events Income Expenditure Grants Bar Sales Cost of Sales Wages Net position under old process Sundry Income Payments Hall Costs Repairs and Renewals Plant and Equipment Net Receipts /(Payments) Bank & Cash 31st January 2023 |
36,338 25,304 6,243 4,134 -3,365 -2,222 23,134 10,096 29,627 -15,541 -1,558 2,029 2,340 1,849 -23,220 -10,488 -4,860 -3,983 -18,711 -3,250 30,426 23,469 101,442 71,046 |
Signed; Signed; Date: Date:
WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st January 2023
| Hall Rentals Fund Raising & Charitable Events 250+ Club Children's Christmas Party Food Bingo Table Top Sale Senior Citizens Christmas Party Items reported under Bar on Receipts & Payments Account |
Receipts 3,123 2,096 3,093 965 885 -3,918 6,243 |
Payments -1,202 -388 -695 -179 -901 0 -3,365 |
36,338 1,920 1,708 2,397 786 -15 -3,918 2,878 2023 Net Receipts |
25,304 2,030 405 0 0 -523 0 1,911 2022 Net Receipts |
|||
|---|---|---|---|---|---|---|---|
WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st January 2023
----- Start of picture text -----
2023 2022
Donation for Pump track 600 1,084
Senior Citizens 506 0
Tractor Run Donation 475 605
Oak Trees - LCC 305 0
Bank Interest 295 50
Car Park Honesty Box / Book Sales 159 50
Miscellaneous 0 60
2,340 1,849
----- End of picture text -----*
* Bank Interest - majority is from Skipton Building Society
WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st January 2023
| *** Electricity Miscellaneous Gas Wages Cleaner Booking Secretary Wages & Telephone Insurance Water Wi-Fi* Cleaning Materials Licence Fees Postage & Stationery* |
2023 -6,641 -4,150 -3,538 -3,405 -2,372 -1,547 -552 -360 -350 -329 -9 -23,254 |
2022 -118 -355 -800 -2,890 -1,975 -1,554 -78 -619 -1,101 -955 -43 -10,488 |
|---|---|---|
* Electricity / Gas - large spend due to increase in usage after Covid / Plus increased use due to Vaccination centre hire
* Miscellaneous - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
* Wi-fi - better rates / contract sourced
* Cleaning materials - 2022 incurred a one off deep clean during Covid
WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st January 2023
| Bar Income Payments for Stock Bar Staff Wages Total Net Income Bar Income Detail Weddings Private Parties Sports Day * Cash float handed over to Treasurer Jubilee Family Pop Up Event Christmas Party Funerals Bingo - Community Car Rally Table Top Sale Senior Citizens Party Christening Queens Street Party Bingo - Private Luncheon Club Tractor Run |
2023 29,627 -15,541 -1,558 12,528 9,330 6,525 2,460 1,959 1,446 1,124 1,018 967 914 690 667 661 654 503 415 217 110 29,661 |
|---|---|
-
Payments for Stock - these are not specific to one event
-
Bar Staff Wages - only applicable to Non Primary events (breakdown available if required)
-
Cash float handed over to Treasurer - under old process cash handed over on an adhoc basis. All cash is now with Treasurer and banked accordingly
Note: New format / more detail this year, than what was reported last year in 2022
WEST BRADFORD VILLAGE HALL BAR PROFIT & LOSS ACCOUNT YEAR ENDING 31st January 2023
| Bar Sales Cost of Sales Stock start of year Stock Purchases Bar Staff Wages Stock end of year Net Profit Margin |
29,627 1,895 15,541 1,558 -2,936 16,058 13,569 46% |
|---|---|
WEST BRADFORD VILLAGE HALL STATEMENT OF ASSETS YEAR ENDING 31st January 2023
| Freehold Property Plant & Equipment Cost at 31st January 2022 28,266 Additions in Year 18,711 Cost at 31st January 2023 46,977 Depreciation 31st January 2022 9,485 Depreciation at 10% in year 4,698 Depreciation 31st January 2023 14,183 Net Value Bank Barclays Current Account Barclays Deposit Account Skipton Building Society Cash Bar Stock Cash |
2023 2022 371,017 371,017 32,794 18,358 44,998 40,896 781 710 54,184 28,965 99,963 70,572 1,478 474 2,936 1,895 0 840 2,936 2,735 508,189 463,156 |
|---|---|
*Skipton Building Society - a final year end bank statement has not yet been received - balance is per latest Sept-21 statement
-
Cash - in 2023, Cash does not just relate to the Bar - held as a float in total
-
These values are carry forwards. Note: no external market valuation has been carried out
WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st January 2023
Cash / Bank
There was a large increase in funds this year compared to last year. £30,427 versus prior year of £23,469
Overview
The increase in funds from last year is mainly due to a general increase in Hall rentals coming through since Covid ended. The note from last year which continues to be present was "This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary"
Coronavirus Business Support Grant
During the year, we were in receipt of several grants. 1. Ribble Valley Borough Council for a total of £13,134 (Pump Track Grant £7,500, Omicron Hospitality and Leisure Grant £3,134, Covid Grant £2,500). 2. One from the Lottery for the meeting room refurb works for £10,000.
Hall Rentals
An increase in income since last year from £25,304 to £36,338 is a result of activity picking back up due to the reopening of the village hall. The contribution also relates to the ongoing use of the rental by the Vaccination centre and the remainder being adhoc private rental increases now that people are adjusting to normality post covid
Fund Raising & Charitable Events
2021 saw a net income on Fund Raising & Charitable Events of £1,142 and in 2022 it was £1,911. This year for 2023 it was £2,878. Again during Post covid times, the events are starting to gain more interest from the community
Bar
Last year in 2022 the bar takings and cash float was maintained by the previous bar team. Cash balances was submitted adhocly and registered on the accounts as and when handed over. Fast forward to 2023, all the cash now sits with the Treasurer and we have now introduced the use of card reader machines which have proven successful with customers. Any cash floats are provided for an event and then returned within the week back to the Treasurer, showing the full 100% cash flow sat with the Treasurer.
A full break down of the Bar takings per event can be found in this report under the heading section "Bar Account". To summarise; Income for 2023 was £29,661. The main income streams are private parties of £18,700, which is mainly Weddings or birthday parties. The remainder is mainly due to events the Committee arrange for the community (Sports Day, Christmas parties for example). Bar takings are also shown in the monthly accounts split as either "Cash takings" or Square card reader"
Sundry Income
As can be seen from the detailed information within the "Sundry Income" account section; collected year ending 2023 was £2,340. This is mainly made up of donations such as the Donation for the Pump track, Senior citizens event collections, Tractor run donation, Oak tree funding from LCC, increased Bank interest from the Skipton Building Society as a result of deciding to move funds into savings to increase interest gained and donations received from the Car Park Honesty Box & Book Sales
Hall Costs
Last years accounts shows a full years cost of £10,488. This years Hall running costs were £23,254. As noted in the "Hall Costs" section within this report; it shows the breakdown of costs. The difference is mainly due to Electricity / Gas - large spend due to increase in usage after Covid / plus increased use due to Vaccination centre hire and Miscellaneous spend on - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
Repairs and Renewals
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £3,983. This years spend was £4,860, which was mainly for Electrical, Plumbing and Heating repairs
Plant and Equipment
Last years spend on Plant and Equipment was £3,250. The main items on this spend were for the new Picnic Table purchased & installed and the Covid Perspex screens.
This years pend is £18,711, which was made up of the following;
| Pump Track materials New Cleaning Utility equipment New Catering Fridges Electrical (Light Replacements) New Card Reader machines |
£14,500 £1,500 £1,373 £980 £358 £18,711 |
|---|---|
Charity Commission and HMRC
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st January 2023
| Total Bank and Cash 1st February 2022 71,015 Hall Rentals 36,338 Fund Raising & Charity Ticket Sales Income 6,243 Expenditure -3,365 Grants 23,134 Bar Sales 29,627 Cost of Sales -15,541 Wages -1,558 Sundry Income 2,340 Payments Hall Costs -23,220 Repairs and Renewals -4,860 Plant and Equipment -18,711 Net Receipts /(Payments) 30,426 Bank & Cash 31st January 2023 101,442 |
Primary 4,903 6,243 -3,365 23,134 11,237 -5,601 -60 2,340 -3,089 -2,430 -9,356 23,957 |
Non Primary 31,435 0 0 0 18,389 -9,941 -1,498 0 -20,131 -2,430 -9,356 6,470 |
|---|---|---|
Signed;
Signed;
Date:
Date:
WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st January 2023
| 2023 2022 |
|
|---|---|
| Bank and Cash 1st February 2022 | 71,015 47,577 |
| Hall Rentals Fund Raising & Charitable Events Income Expenditure Grants Bar Sales Cost of Sales Wages Net position under old process Sundry Income Payments Hall Costs Repairs and Renewals Plant and Equipment Net Receipts /(Payments) Bank & Cash 31st January 2023 |
36,338 25,304 6,243 4,134 -3,365 -2,222 23,134 10,096 29,627 -15,541 -1,558 2,029 2,340 1,849 -23,220 -10,488 -4,860 -3,983 -18,711 -3,250 30,426 23,469 101,442 71,046 |
Signed; Signed; Date: Date:
WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st January 2023
| Hall Rentals Fund Raising & Charitable Events 250+ Club Children's Christmas Party Food Bingo Table Top Sale Senior Citizens Christmas Party Items reported under Bar on Receipts & Payments Account |
Receipts 3,123 2,096 3,093 965 885 -3,918 6,243 |
Payments -1,202 -388 -695 -179 -901 0 -3,365 |
36,338 1,920 1,708 2,397 786 -15 -3,918 2,878 2023 Net Receipts |
25,304 2,030 405 0 0 -523 0 1,911 2022 Net Receipts |
|||
|---|---|---|---|---|---|---|---|
WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st January 2023
----- Start of picture text -----
2023 2022
Donation for Pump track 600 1,084
Senior Citizens 506 0
Tractor Run Donation 475 605
Oak Trees - LCC 305 0
Bank Interest 295 50
Car Park Honesty Box / Book Sales 159 50
Miscellaneous 0 60
2,340 1,849
----- End of picture text -----*
* Bank Interest - majority is from Skipton Building Society
WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st January 2023
| *** Electricity Miscellaneous Gas Wages Cleaner Booking Secretary Wages & Telephone Insurance Water Wi-Fi* Cleaning Materials Licence Fees Postage & Stationery* |
2023 -6,641 -4,150 -3,538 -3,405 -2,372 -1,547 -552 -360 -350 -329 -9 -23,254 |
2022 -118 -355 -800 -2,890 -1,975 -1,554 -78 -619 -1,101 -955 -43 -10,488 |
|---|---|---|
* Electricity / Gas - large spend due to increase in usage after Covid / Plus increased use due to Vaccination centre hire
* Miscellaneous - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
* Wi-fi - better rates / contract sourced
* Cleaning materials - 2022 incurred a one off deep clean during Covid
WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st January 2023
| Bar Income Payments for Stock Bar Staff Wages Total Net Income Bar Income Detail Weddings Private Parties Sports Day * Cash float handed over to Treasurer Jubilee Family Pop Up Event Christmas Party Funerals Bingo - Community Car Rally Table Top Sale Senior Citizens Party Christening Queens Street Party Bingo - Private Luncheon Club Tractor Run |
2023 29,627 -15,541 -1,558 12,528 9,330 6,525 2,460 1,959 1,446 1,124 1,018 967 914 690 667 661 654 503 415 217 110 29,661 |
|---|---|
-
Payments for Stock - these are not specific to one event
-
Bar Staff Wages - only applicable to Non Primary events (breakdown available if required)
-
Cash float handed over to Treasurer - under old process cash handed over on an adhoc basis. All cash is now with Treasurer and banked accordingly
Note: New format / more detail this year, than what was reported last year in 2022
WEST BRADFORD VILLAGE HALL BAR PROFIT & LOSS ACCOUNT YEAR ENDING 31st January 2023
| Bar Sales Cost of Sales Stock start of year Stock Purchases Bar Staff Wages Stock end of year Net Profit Margin |
29,627 1,895 15,541 1,558 -2,936 16,058 13,569 46% |
|---|---|
WEST BRADFORD VILLAGE HALL STATEMENT OF ASSETS YEAR ENDING 31st January 2023
| Freehold Property Plant & Equipment Cost at 31st January 2022 28,266 Additions in Year 18,711 Cost at 31st January 2023 46,977 Depreciation 31st January 2022 9,485 Depreciation at 10% in year 4,698 Depreciation 31st January 2023 14,183 Net Value Bank Barclays Current Account Barclays Deposit Account Skipton Building Society Cash Bar Stock Cash |
2023 2022 371,017 371,017 32,794 18,358 44,998 40,896 781 710 54,184 28,965 99,963 70,572 1,478 474 2,936 1,895 0 840 2,936 2,735 508,189 463,156 |
|---|---|
*Skipton Building Society - a final year end bank statement has not yet been received - balance is per latest Sept-21 statement
-
Cash - in 2023, Cash does not just relate to the Bar - held as a float in total
-
These values are carry forwards. Note: no external market valuation has been carried out
WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st January 2023
Cash / Bank
There was a large increase in funds this year compared to last year. £30,427 versus prior year of £23,469
Overview
The increase in funds from last year is mainly due to a general increase in Hall rentals coming through since Covid ended. The note from last year which continues to be present was "This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary"
Coronavirus Business Support Grant
During the year, we were in receipt of several grants. 1. Ribble Valley Borough Council for a total of £13,134 (Pump Track Grant £7,500, Omicron Hospitality and Leisure Grant £3,134, Covid Grant £2,500). 2. One from the Lottery for the meeting room refurb works for £10,000.
Hall Rentals
An increase in income since last year from £25,304 to £36,338 is a result of activity picking back up due to the reopening of the village hall. The contribution also relates to the ongoing use of the rental by the Vaccination centre and the remainder being adhoc private rental increases now that people are adjusting to normality post covid
Fund Raising & Charitable Events
2021 saw a net income on Fund Raising & Charitable Events of £1,142 and in 2022 it was £1,911. This year for 2023 it was £2,878. Again during Post covid times, the events are starting to gain more interest from the community
Bar
Last year in 2022 the bar takings and cash float was maintained by the previous bar team. Cash balances was submitted adhocly and registered on the accounts as and when handed over. Fast forward to 2023, all the cash now sits with the Treasurer and we have now introduced the use of card reader machines which have proven successful with customers. Any cash floats are provided for an event and then returned within the week back to the Treasurer, showing the full 100% cash flow sat with the Treasurer.
A full break down of the Bar takings per event can be found in this report under the heading section "Bar Account". To summarise; Income for 2023 was £29,661. The main income streams are private parties of £18,700, which is mainly Weddings or birthday parties. The remainder is mainly due to events the Committee arrange for the community (Sports Day, Christmas parties for example). Bar takings are also shown in the monthly accounts split as either "Cash takings" or Square card reader"
Sundry Income
As can be seen from the detailed information within the "Sundry Income" account section; collected year ending 2023 was £2,340. This is mainly made up of donations such as the Donation for the Pump track, Senior citizens event collections, Tractor run donation, Oak tree funding from LCC, increased Bank interest from the Skipton Building Society as a result of deciding to move funds into savings to increase interest gained and donations received from the Car Park Honesty Box & Book Sales
Hall Costs
Last years accounts shows a full years cost of £10,488. This years Hall running costs were £23,254. As noted in the "Hall Costs" section within this report; it shows the breakdown of costs. The difference is mainly due to Electricity / Gas - large spend due to increase in usage after Covid / plus increased use due to Vaccination centre hire and Miscellaneous spend on - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
Repairs and Renewals
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £3,983. This years spend was £4,860, which was mainly for Electrical, Plumbing and Heating repairs
Plant and Equipment
Last years spend on Plant and Equipment was £3,250. The main items on this spend were for the new Picnic Table purchased & installed and the Covid Perspex screens.
This years pend is £18,711, which was made up of the following;
| Pump Track materials New Cleaning Utility equipment New Catering Fridges Electrical (Light Replacements) New Card Reader machines |
£14,500 £1,500 £1,373 £980 £358 £18,711 |
|---|---|
Charity Commission and HMRC
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
Independent Examiner's report to the trustees of
West Bradford Village Hall
Year ended 31 January 2023
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 January 2023.
Responsibilities and Basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sally Blenkinship ACA Chartered Accountant
The Coach House Waddington
July 2023