## **WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st January 2023**
|**Total**
**Bank and Cash 1st February 2022**
**71,015**
**Hall Rentals**
**36,338**
**Fund Raising & Charity Ticket Sales**
Income
**6,243**
Expenditure
**-3,365**
**Grants**
**23,134**
**Bar**
Sales
**29,627**
Cost of Sales
**-15,541**
Wages
**-1,558**
**Sundry Income**
**2,340**
**Payments**
Hall Costs
**-23,220**
Repairs and Renewals
**-4,860**
Plant and Equipment
**-18,711**
**Net Receipts /(Payments)**
**30,426**
**Bank & Cash 31st January 2023**
**101,442**|**Primary**
**4,903**
**6,243**
**-3,365**
**23,134**
**11,237**
**-5,601**
**-60**
**2,340**
**-3,089**
**-2,430**
**-9,356**
**23,957**|**Non Primary**
**31,435**
**0**
**0**
**0**
**18,389**
**-9,941**
**-1,498**
**0**
**-20,131**
**-2,430**
**-9,356**
**6,470**|
|---|---|---|
Signed;
Signed;
Date:
Date:
## **WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st January 2023**
||**2023**
**2022**|
|---|---|
|**Bank and Cash 1st February 2022**|**71,015**
**47,577**|
|**Hall Rentals**
**Fund Raising & Charitable Events**
Income
Expenditure
**Grants**
**Bar**
Sales
Cost of Sales
Wages
Net position under old process
**Sundry Income**
**Payments**
Hall Costs
Repairs and Renewals
Plant and Equipment
**Net Receipts /(Payments)**
**Bank & Cash 31st January 2023**|**36,338**
**25,304**
**6,243**
**4,134**
**-3,365**
**-2,222**
**23,134**
**10,096**
**29,627**
**-15,541**
**-1,558**
**2,029**
**2,340**
**1,849**
**-23,220**
**-10,488**
**-4,860**
**-3,983**
**-18,711**
**-3,250**
**30,426**
**23,469**
**101,442**
**71,046**|
Signed; Signed; Date: Date:
## **WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st January 2023**
|**Hall Rentals**
**Fund Raising & Charitable Events**
250+ Club
Children's Christmas Party
Food Bingo
Table Top Sale
Senior Citizens Christmas Party
Items reported under Bar on Receipts & Payments Account||**Receipts**
**3,123**
**2,096**
**3,093**
**965**
**885**
**-3,918**
**6,243**||**Payments**
**-1,202**
**-388**
**-695**
**-179**
**-901**
**0**
**-3,365**|**36,338**
**1,920**
**1,708**
**2,397**
**786**
**-15**
**-3,918**
**2,878**
**2023**
**Net Receipts**||**25,304**
**2,030**
**405**
**0**
**0**
**-523**
**0**
**1,911**
**2022**
**Net Receipts**|
|---|---|---|---|---|---|---|---|
## **WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st January 2023**
**----- Start of picture text -----**
2023 2022
Donation for Pump track 600 1,084
Senior Citizens 506 0
Tractor Run Donation 475 605
Oak Trees - LCC 305 0
* Bank Interest 295 50
Car Park Honesty Box / Book Sales 159 50
Miscellaneous 0 60
2,340 1,849
**----- End of picture text -----**
_* Bank Interest - majority is from Skipton Building Society_
## **WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st January 2023**
|*** Electricity**
*** Miscellaneous**
*** Gas**
**Wages Cleaner**
**Booking Secretary Wages & Telephone**
**Insurance**
**Water**
*** Wi-Fi**
*** Cleaning Materials**
**Licence Fees**
**Postage & Stationery**|**2023**
**-6,641**
**-4,150**
**-3,538**
**-3,405**
**-2,372**
**-1,547**
**-552**
**-360**
**-350**
**-329**
**-9**
**-23,254**|**2022**
**-118**
**-355**
**-800**
**-2,890**
**-1,975**
**-1,554**
**-78**
**-619**
**-1,101**
**-955**
**-43**
**-10,488**|
|---|---|---|
_* Electricity / Gas - large spend due to increase in usage after Covid / Plus increased use due to Vaccination centre hire_
_* Miscellaneous - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs_
_* Wi-fi - better rates / contract sourced_
_* Cleaning materials - 2022 incurred a one off deep clean during Covid_
## **WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st January 2023**
|Bar Income
* Payments for Stock
* Bar Staff Wages
**Total Net Income**
**Bar Income Detail**
Weddings
Private Parties
Sports Day
* Cash float handed over to Treasurer
Jubilee
Family Pop Up Event
Christmas Party
Funerals
Bingo - Community
Car Rally
Table Top Sale
Senior Citizens Party
Christening
Queens Street Party
Bingo - Private
Luncheon Club
Tractor Run|**2023**
29,627
-15,541
-1,558
**12,528**
9,330
6,525
2,460
1,959
1,446
1,124
1,018
967
914
690
667
661
654
503
415
217
110
**29,661**|
|---|---|
* Payments for Stock - these are not specific to one event
* Bar Staff Wages - only applicable to Non Primary events (breakdown available if required)
* Cash float handed over to Treasurer - under old process cash handed over on an adhoc basis. All cash is now with Treasurer and banked accordingly
Note: New format / more detail this year, than what was reported last year in 2022
## **WEST BRADFORD VILLAGE HALL BAR PROFIT & LOSS ACCOUNT YEAR ENDING 31st January 2023**
|**Bar Sales**
**Cost of Sales**
Stock start of year
Stock Purchases
Bar Staff Wages
Stock end of year
**Net Profit**
**Margin**|**29,627**
1,895
15,541
1,558
-2,936
**16,058**
**13,569**
**46%**|
|---|---|
## **WEST BRADFORD VILLAGE HALL STATEMENT OF ASSETS YEAR ENDING 31st January 2023**
|**Freehold Property**
**Plant & Equipment**
Cost at 31st January 2022
28,266
Additions in Year
18,711
Cost at 31st January 2023
46,977
Depreciation 31st January 2022
9,485
Depreciation at 10% in year
4,698
Depreciation 31st January 2023
14,183
**Net Value**
**Bank**
Barclays Current Account
Barclays Deposit Account
*Skipton Building Society
**Cash**
**Bar**
Stock
* Cash|**2023**
**2022**
**371,017**
**371,017**
**32,794**
**18,358**
44,998
40,896
781
710
54,184
28,965
**99,963**
**70,572**
**1,478**
**474**
2,936
1,895
0
840
**2,936**
**2,735**
**508,189**
**463,156**|
|---|---|
_*Skipton Building Society - a final year end bank statement has not yet been received - balance is per latest Sept-21 statement_
* Cash - in 2023, Cash does not just relate to the Bar - held as a float in total
* These values are carry forwards. Note: no external market valuation has been carried out
## **WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st January 2023**
## **Cash / Bank**
There was a large increase in funds this year compared to last year. £30,427 versus prior year of £23,469
## **Overview**
The increase in funds from last year is mainly due to a general increase in Hall rentals coming through since Covid ended. The note from last year which continues to be present was "This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary"
## **Coronavirus Business Support Grant**
During the year, we were in receipt of several grants. 1. Ribble Valley Borough Council for a total of £13,134 (Pump Track Grant £7,500, Omicron Hospitality and Leisure Grant £3,134, Covid Grant £2,500). 2. One from the Lottery for the meeting room refurb works for £10,000.
## **Hall Rentals**
An increase in income since last year from £25,304 to £36,338 is a result of activity picking back up due to the reopening of the village hall. The contribution also relates to the ongoing use of the rental by the Vaccination centre and the remainder being adhoc private rental increases now that people are adjusting to normality post covid
## **Fund Raising & Charitable Events**
2021 saw a net income on Fund Raising & Charitable Events of £1,142 and in 2022 it was £1,911. This year for 2023 it was £2,878. Again during Post covid times, the events are starting to gain more interest from the community
## **Bar**
Last year in 2022 the bar takings and cash float was maintained by the previous bar team. Cash balances was submitted adhocly and registered on the accounts as and when handed over. Fast forward to 2023, all the cash now sits with the Treasurer and we have now introduced the use of card reader machines which have proven successful with customers. Any cash floats are provided for an event and then returned within the week back to the Treasurer, showing the full 100% cash flow sat with the Treasurer.
A full break down of the Bar takings per event can be found in this report under the heading section "Bar Account". To summarise; Income for 2023 was £29,661. The main income streams are private parties of £18,700, which is mainly Weddings or birthday parties. The remainder is mainly due to events the Committee arrange for the community (Sports Day, Christmas parties for example). Bar takings are also shown in the monthly accounts split as either "Cash takings" or Square card reader"
## **Sundry Income**
As can be seen from the detailed information within the "Sundry Income" account section; collected year ending 2023 was £2,340. This is mainly made up of donations such as the Donation for the Pump track, Senior citizens event collections, Tractor run donation, Oak tree funding from LCC, increased Bank interest from the Skipton Building Society as a result of deciding to move funds into savings to increase interest gained and donations received from the Car Park Honesty Box & Book Sales
## **Hall Costs**
Last years accounts shows a full years cost of £10,488. This years Hall running costs were £23,254. As noted in the "Hall Costs" section within this report; it shows the breakdown of costs. The difference is mainly due to Electricity / Gas - large spend due to increase in usage after Covid / plus increased use due to Vaccination centre hire and Miscellaneous spend on - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
## **Repairs and Renewals**
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £3,983. This years spend was £4,860, which was mainly for Electrical, Plumbing and Heating repairs
## **Plant and Equipment**
Last years spend on Plant and Equipment was £3,250. The main items on this spend were for the new Picnic Table purchased & installed and the Covid Perspex screens.
This years pend is £18,711, which was made up of the following;
|Pump Track materials
New Cleaning Utility equipment
New Catering Fridges
Electrical (Light Replacements)
New Card Reader machines|£14,500
£1,500
£1,373
£980
£358
**£18,711**|
|---|---|
## **Charity Commission and HMRC**
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
## **WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st January 2023**
|**Total**
**Bank and Cash 1st February 2022**
**71,015**
**Hall Rentals**
**36,338**
**Fund Raising & Charity Ticket Sales**
Income
**6,243**
Expenditure
**-3,365**
**Grants**
**23,134**
**Bar**
Sales
**29,627**
Cost of Sales
**-15,541**
Wages
**-1,558**
**Sundry Income**
**2,340**
**Payments**
Hall Costs
**-23,220**
Repairs and Renewals
**-4,860**
Plant and Equipment
**-18,711**
**Net Receipts /(Payments)**
**30,426**
**Bank & Cash 31st January 2023**
**101,442**|**Primary**
**4,903**
**6,243**
**-3,365**
**23,134**
**11,237**
**-5,601**
**-60**
**2,340**
**-3,089**
**-2,430**
**-9,356**
**23,957**|**Non Primary**
**31,435**
**0**
**0**
**0**
**18,389**
**-9,941**
**-1,498**
**0**
**-20,131**
**-2,430**
**-9,356**
**6,470**|
|---|---|---|
Signed;
Signed;
Date:
Date:
## **WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st January 2023**
||**2023**
**2022**|
|---|---|
|**Bank and Cash 1st February 2022**|**71,015**
**47,577**|
|**Hall Rentals**
**Fund Raising & Charitable Events**
Income
Expenditure
**Grants**
**Bar**
Sales
Cost of Sales
Wages
Net position under old process
**Sundry Income**
**Payments**
Hall Costs
Repairs and Renewals
Plant and Equipment
**Net Receipts /(Payments)**
**Bank & Cash 31st January 2023**|**36,338**
**25,304**
**6,243**
**4,134**
**-3,365**
**-2,222**
**23,134**
**10,096**
**29,627**
**-15,541**
**-1,558**
**2,029**
**2,340**
**1,849**
**-23,220**
**-10,488**
**-4,860**
**-3,983**
**-18,711**
**-3,250**
**30,426**
**23,469**
**101,442**
**71,046**|
Signed; Signed; Date: Date:
## **WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st January 2023**
|**Hall Rentals**
**Fund Raising & Charitable Events**
250+ Club
Children's Christmas Party
Food Bingo
Table Top Sale
Senior Citizens Christmas Party
Items reported under Bar on Receipts & Payments Account||**Receipts**
**3,123**
**2,096**
**3,093**
**965**
**885**
**-3,918**
**6,243**||**Payments**
**-1,202**
**-388**
**-695**
**-179**
**-901**
**0**
**-3,365**|**36,338**
**1,920**
**1,708**
**2,397**
**786**
**-15**
**-3,918**
**2,878**
**2023**
**Net Receipts**||**25,304**
**2,030**
**405**
**0**
**0**
**-523**
**0**
**1,911**
**2022**
**Net Receipts**|
|---|---|---|---|---|---|---|---|
## **WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st January 2023**
**----- Start of picture text -----**
2023 2022
Donation for Pump track 600 1,084
Senior Citizens 506 0
Tractor Run Donation 475 605
Oak Trees - LCC 305 0
* Bank Interest 295 50
Car Park Honesty Box / Book Sales 159 50
Miscellaneous 0 60
2,340 1,849
**----- End of picture text -----**
_* Bank Interest - majority is from Skipton Building Society_
## **WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st January 2023**
|*** Electricity**
*** Miscellaneous**
*** Gas**
**Wages Cleaner**
**Booking Secretary Wages & Telephone**
**Insurance**
**Water**
*** Wi-Fi**
*** Cleaning Materials**
**Licence Fees**
**Postage & Stationery**|**2023**
**-6,641**
**-4,150**
**-3,538**
**-3,405**
**-2,372**
**-1,547**
**-552**
**-360**
**-350**
**-329**
**-9**
**-23,254**|**2022**
**-118**
**-355**
**-800**
**-2,890**
**-1,975**
**-1,554**
**-78**
**-619**
**-1,101**
**-955**
**-43**
**-10,488**|
|---|---|---|
_* Electricity / Gas - large spend due to increase in usage after Covid / Plus increased use due to Vaccination centre hire_
_* Miscellaneous - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs_
_* Wi-fi - better rates / contract sourced_
_* Cleaning materials - 2022 incurred a one off deep clean during Covid_
## **WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st January 2023**
|Bar Income
* Payments for Stock
* Bar Staff Wages
**Total Net Income**
**Bar Income Detail**
Weddings
Private Parties
Sports Day
* Cash float handed over to Treasurer
Jubilee
Family Pop Up Event
Christmas Party
Funerals
Bingo - Community
Car Rally
Table Top Sale
Senior Citizens Party
Christening
Queens Street Party
Bingo - Private
Luncheon Club
Tractor Run|**2023**
29,627
-15,541
-1,558
**12,528**
9,330
6,525
2,460
1,959
1,446
1,124
1,018
967
914
690
667
661
654
503
415
217
110
**29,661**|
|---|---|
* Payments for Stock - these are not specific to one event
* Bar Staff Wages - only applicable to Non Primary events (breakdown available if required)
* Cash float handed over to Treasurer - under old process cash handed over on an adhoc basis. All cash is now with Treasurer and banked accordingly
Note: New format / more detail this year, than what was reported last year in 2022
## **WEST BRADFORD VILLAGE HALL BAR PROFIT & LOSS ACCOUNT YEAR ENDING 31st January 2023**
|**Bar Sales**
**Cost of Sales**
Stock start of year
Stock Purchases
Bar Staff Wages
Stock end of year
**Net Profit**
**Margin**|**29,627**
1,895
15,541
1,558
-2,936
**16,058**
**13,569**
**46%**|
|---|---|
## **WEST BRADFORD VILLAGE HALL STATEMENT OF ASSETS YEAR ENDING 31st January 2023**
|**Freehold Property**
**Plant & Equipment**
Cost at 31st January 2022
28,266
Additions in Year
18,711
Cost at 31st January 2023
46,977
Depreciation 31st January 2022
9,485
Depreciation at 10% in year
4,698
Depreciation 31st January 2023
14,183
**Net Value**
**Bank**
Barclays Current Account
Barclays Deposit Account
*Skipton Building Society
**Cash**
**Bar**
Stock
* Cash|**2023**
**2022**
**371,017**
**371,017**
**32,794**
**18,358**
44,998
40,896
781
710
54,184
28,965
**99,963**
**70,572**
**1,478**
**474**
2,936
1,895
0
840
**2,936**
**2,735**
**508,189**
**463,156**|
|---|---|
_*Skipton Building Society - a final year end bank statement has not yet been received - balance is per latest Sept-21 statement_
* Cash - in 2023, Cash does not just relate to the Bar - held as a float in total
* These values are carry forwards. Note: no external market valuation has been carried out
## **WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st January 2023**
## **Cash / Bank**
There was a large increase in funds this year compared to last year. £30,427 versus prior year of £23,469
## **Overview**
The increase in funds from last year is mainly due to a general increase in Hall rentals coming through since Covid ended. The note from last year which continues to be present was "This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary"
## **Coronavirus Business Support Grant**
During the year, we were in receipt of several grants. 1. Ribble Valley Borough Council for a total of £13,134 (Pump Track Grant £7,500, Omicron Hospitality and Leisure Grant £3,134, Covid Grant £2,500). 2. One from the Lottery for the meeting room refurb works for £10,000.
## **Hall Rentals**
An increase in income since last year from £25,304 to £36,338 is a result of activity picking back up due to the reopening of the village hall. The contribution also relates to the ongoing use of the rental by the Vaccination centre and the remainder being adhoc private rental increases now that people are adjusting to normality post covid
## **Fund Raising & Charitable Events**
2021 saw a net income on Fund Raising & Charitable Events of £1,142 and in 2022 it was £1,911. This year for 2023 it was £2,878. Again during Post covid times, the events are starting to gain more interest from the community
## **Bar**
Last year in 2022 the bar takings and cash float was maintained by the previous bar team. Cash balances was submitted adhocly and registered on the accounts as and when handed over. Fast forward to 2023, all the cash now sits with the Treasurer and we have now introduced the use of card reader machines which have proven successful with customers. Any cash floats are provided for an event and then returned within the week back to the Treasurer, showing the full 100% cash flow sat with the Treasurer.
A full break down of the Bar takings per event can be found in this report under the heading section "Bar Account". To summarise; Income for 2023 was £29,661. The main income streams are private parties of £18,700, which is mainly Weddings or birthday parties. The remainder is mainly due to events the Committee arrange for the community (Sports Day, Christmas parties for example). Bar takings are also shown in the monthly accounts split as either "Cash takings" or Square card reader"
## **Sundry Income**
As can be seen from the detailed information within the "Sundry Income" account section; collected year ending 2023 was £2,340. This is mainly made up of donations such as the Donation for the Pump track, Senior citizens event collections, Tractor run donation, Oak tree funding from LCC, increased Bank interest from the Skipton Building Society as a result of deciding to move funds into savings to increase interest gained and donations received from the Car Park Honesty Box & Book Sales
## **Hall Costs**
Last years accounts shows a full years cost of £10,488. This years Hall running costs were £23,254. As noted in the "Hall Costs" section within this report; it shows the breakdown of costs. The difference is mainly due to Electricity / Gas - large spend due to increase in usage after Covid / plus increased use due to Vaccination centre hire and Miscellaneous spend on - SME Safety Solutions - Fire Risk Review, Rospa play safety, Septic Tank x2 years, Signage, RVBC Wastage, Upgrades to Speaker system, Longridge Timber and various repairs
## **Repairs and Renewals**
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £3,983. This years spend was £4,860, which was mainly for Electrical, Plumbing and Heating repairs
## **Plant and Equipment**
Last years spend on Plant and Equipment was £3,250. The main items on this spend were for the new Picnic Table purchased & installed and the Covid Perspex screens.
This years pend is £18,711, which was made up of the following;
|Pump Track materials
New Cleaning Utility equipment
New Catering Fridges
Electrical (Light Replacements)
New Card Reader machines|£14,500
£1,500
£1,373
£980
£358
**£18,711**|
|---|---|
## **Charity Commission and HMRC**
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
## **Independent Examiner's report to the trustees of**
## **West Bradford Village Hall**
## **Year ended 31 January 2023**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 January 2023.
## **Responsibilities and Basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sally Blenkinship ACA Chartered Accountant
The Coach House Waddington
July 2023