WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st JANUARY 2022
Cash / Bank
There was a large increase in funds this year compared to last year. £23,419 versus prior year of -£762.
Overview
Last year, the loss of £762 was a result of the hall closure due to the Coronavirus Pandemic. This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary
Coronavirus Business Support Grant
During the year, we were in receipt of two grants from Ribble Valley Borough Council of £10,096. One for £8,000 relating to a "Restart Grant" and a further one for £2,096 relating to Local Restrictions Support. This money was deemed as funding towards the primary running and upkeep of the village hall
Hall Rentals
An increase in income since last year from £5,850 to £25,304 is a result of activity picking back up due to the reopening of the village hall. The majority of this is for the rental of the Vaccination centre and the remainder being adhoc private rentals such as NHS blood Donors, gym club rental and other community party type rentals
Fund Raising & Charitable Events
As can be seen from the detailed information within the accounts; 2021 saw a net income on Fund Raising & Charitable Events of £1,142 and 2022 was £1,911. The Christmas Parties took place again this year as did the 250 club fundraising
Bar
Similar to the "Fund Raising & Charitable Events" section above; the income has not changed materially. 2021 saw a net income on Bar takings of £1,838 and 2022 was £2,029, which is expected due to the Coronavirus pandemic
Sundry Income
As can be seen from the detailed information within the accounts; Sundry Income collected year ending 2022 is mainly made up of donations such as the Tractor run event and a one off kindly donated sum from Steele & Son, following a death. To note: Last year the accounts stated that an amount of £392 was received from the Bowling Club (which has now ceased). However these monies will be held on account / ring fenced, should the club restart again
Hall Costs
Last years accounts shows a full years cost of £13,955. This years Hall running costs were £10,488. The difference is mainly due to a combined electricity and gas credit received at the start of the year totalling £3,162 (which would have been due to the hall being shut during the first lockdown period)
Repairs and Renewals
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £7,304. This years spend was £3,983. The reduction of £3,321 was due to the one off spends last year, which were;
-
Service Fire Alarm & Lights-Replacement of Batteries of £1,410
-
Trade Carpets - New Carpet for Entrance Hall of £1,911
Plant and Equipment
Last years spend on Plant and Equipment was £6,773. The majority of this was for the new kitchen cooker installation and audio visual system totalling £6,652. This years spend was £3,572, which was made up of the following;
| New Picnic Table purchased & installed Planning Consultancy Fees for Pump Track FTS Fire Extinguisher Equipment Covid Perspex screens Defib battery pack replacement Other Various |
£1,732 £520 £522 £322 £144 £332 £3,572 |
|---|---|
Charity Commission and HMRC
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st JANUARY 2022
| Bank and Cash 1st February 2021 | Total Primary Non Primary 47,577 |
|---|---|
| Hall Rentals Fund Raising & Charitable Events Coronavirus Business Support Grant Bar Sundry Income Payments Net Receipts /(Payments) Bank & Cash 31st January 2022 |
21,225 1,315 19,910 Income 4,134 4,134 0 Expenditure -2,596 -2,596 0 10,096 5,048 5,048 Sales 3,924 1,090 2,834 Cost of Sales -1,485 -140 -1,345 Wages -410 -50 -360 1,739 1,739 0 Hall Costs -5,653 -4,685 -968 Repairs and Renewals -3,983 -1,431 -2,552 Plant and Equipment -3,572 -1,977 -1,595 23,419 2,447 20,972 70,996 |
Signed;
Date:
WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st JANUARY 2022
| Bank and Cash 1st February 2021 | 2022 2021 47,577 48,339 |
|---|---|
| Hall Rentals Fund Raising & Charitable Events Coronavirus Business Support Grant Bar Sundry Income Payments Net Receipts /(Payments) Bank & Cash 31st January 2022 |
21,225 5,850 Income 4,134 1,956 Expenditure -2,596 -814 10,096 17,573 Receipts to Treasurer 2,550 2,050 Payments by Treasurer -521 -212 1,739 867 Hall Costs -5,653 -13,955 Repairs and Renewals -3,983 -7,304 Plant and Equipment -3,572 -6,773 23,419 -762 70,996 47,577 |
Signed;
Date:
WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st JANUARY 2022
| Hall Rentals Fund Raising & Charitable Events 250+ Club Children's Christmas Party Whist & Dominoes Food Bingo * Tractor Run Senior Citizens Christmas Party Associated Cleaning & Bookings |
Receipts 2,886 798 0 0 0 450 0 4,134 |
Payments -856 -393 0 0 0 -973 -375 -2,597 |
21,225 2,030 405 0 0 0 -523 -375 1,537 2022 Net Receipts |
Net | 5,850 -206 0 71 1,257 20 0 0 1,142 2021 Receipts |
|
|---|---|---|---|---|---|---|
-
Tractor Run now classed in 2022 as donation to Village Hall
-
Associated Cleaning & Bookings split to events by Income generated
WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st JANUARY 2022
| Donations Tractor Run Donation Car Park Honesty Box Bank Interest Miscellaneous Bowling Club Friends Book Sales |
2022 1,084 605 50 0 0 0 0 1,739 |
2021 199 0 45 151 0 392 80 867 |
|---|---|---|
- Bank Interest - no year end bank statement yet received
* Donations - £1,000 shown in 2022 accounts - received from village resident in a will
WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st JANUARY 2022
| Wages Cleaner Booking Secretary Wages & Telephone Insurance Cleaning Materials Licence Fees Gas Wi-Fi Miscellaneous Electricity Water Postage & Stationery Wages Keyholder Coronavirus Preventative Materials |
2022 0 0 -1,554 -1,101 -955 -800 -619 -355 -118 -78 -43 -30 0 -5,653 |
2021 -1,705 -1,777 -1,883 -1,149 -1,039 -1,860 -706 -414 -2,780 -190 -76 -290 -86 -13,955 |
|---|---|---|
* Electricity / Electricity - large refunds received as a result of the Hall closure
* Cleaning & Bookings now charged to hall rentals and fund raising events by % Income generated
WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st JANUARY 2022
| Cash 1st February 2021 Bar Takings July, Oct and Dec-21 Sale of short dated stock Payments for Stock Bar Staff Wages Cash to Treasurer Cash 31st January 2022 |
2,373 3,481 0 3,481 -2,001 -450 -2,550 853 |
|---|---|
WEST BRADFORD VILLAGE HALL PROFIT & LOSS ACCOUNT YEAR ENDING 31st JANUARY 2022
| Bar Sales Cost of Sales Stock start of year Cash start of year Stock Purchases Treasurer Stock Purchases Bar Staff Wages Stock end of year Cash end of year Net Profit Margin |
3,481 548 2,373 2,001 0 450 -1,895 -840 2,637 844 24% |
|---|---|
WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st JANUARY 2022
Cash / Bank
There was a large increase in funds this year compared to last year. £23,419 versus prior year of -£762.
Overview
Last year, the loss of £762 was a result of the hall closure due to the Coronavirus Pandemic. This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary
Coronavirus Business Support Grant
During the year, we were in receipt of two grants from Ribble Valley Borough Council of £10,096. One for £8,000 relating to a "Restart Grant" and a further one for £2,096 relating to Local Restrictions Support
Hall Rentals
An increase in income since last year from £5,850 to £21,225 is a result of activity picking back up due to the reopening of the village hall. The majority of this is for the rental of the Vaccination centre and the remainder being adhoc private rentals such as NHS blood Donors, gym club rental and other community party type rentals
Fund Raising & Charitable Events
As can be seen from the detailed information within the accounts; the income has not changed materially. 2021 saw a net income on Fund Raising & Charitable Events of £1,142 and 2022 was £1,537, which is expected due to the Coronavirus pandemic
Bar
Similar to the "Fund Raising & Charitable Events" section above; the income has not changed materially. 2021 saw a net income on Bar takings of £1,838 and 2022 was £2,029, which is expected due to the Coronavirus pandemic
Sundry Income
As can be seen from the detailed information within the accounts; Sundry Income collected year ending 2022 is mainly made up of donations such as the Tractor run event and a one off kindly donated sum from Steele & Son, following a death. To note: Last year the accounts stated that an amount of £392 was received from the Bowling Club (which has now ceased). However these monies will be held on account / ring fenced, should the club restart again
Hall Costs
Last years accounts shows a full years cost of £13,955. This years Hall running costs were £5,653. The difference is mainly due to a combined electricity and gas credit received at the start of the year totalling £3,162 (which would have been due to the hall being shut during the first lockdown period) and £3,482 of booking and cleaning costs apportioned this year to the fundraising events & hall rentals category instead (in line with the total income for the year).
Repairs and Renewals
Regular yearly spend on this category are works such as boiler services, general lighting or general repairs. However last years spend on Repairs and Renewals was £7,304. This years spend was £3,983. The reduction of £3,321 was due to the one off spends last year, which were;
-
One off spend on Service Fire Alarm & Lights-Replacement of Batteries of £1,410
-
One off spend on Trade Carpets - New Carpet for Entrance Hall of £1,911
Last years spend on Plant and Equipment was £6,773. The majority of this was for the
| New Picnic Table purchased & installed Planning Consultancy Fees for Pump Track FTS Fire Extinguisher Equipment Covid Perspex screens Defib battery pack replacement Other Various |
£1,732 £520 £522 £322 £144 £332 £3,572 |
|---|---|
Charity Commission and HMRC
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
Independent Examiner's reportto the trustees of West Bradford Vlllage Hall Year ended 31 lanuary 2022 I report 10 the trustees on my examination ofthe accounts ofthe above charity [-the Trusff) for theyear ended 31]anuary 2022. Respon51billtles and Basls of report As the charity trustees of the Trust. you are responsible for the pTrparation of the accounts in accordance with the requirements of the Charities Act 2011 (-the Act"). I report in respert of my examination of the Trusvs accounts carried out under settion 145 of the 2011 Act and in carying out my examination, I have followed the applicable Dirertions given by the Charity Commission under secrion 145(5)(b] of the ACL Independent Examiner's statement I have completed my exarnination. I confirm that no rnaterial matters have come to my arrenrion in connertion with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance wirh section 130 of the Act or the accounrs do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding ofthe accounts to be reached. Sally Blenkinship ACA Chartered Accountant The Coach House Waddington july 2022