**WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st JANUARY 2022**
## **Cash / Bank**
There was a large increase in funds this year compared to last year. £23,419 versus prior year of -£762.
## **Overview**
Last year, the loss of £762 was a result of the hall closure due to the Coronavirus Pandemic. This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary
## **Coronavirus Business Support Grant**
During the year, we were in receipt of two grants from Ribble Valley Borough Council of £10,096. One for £8,000 relating to a "Restart Grant" and a further one for £2,096 relating to Local Restrictions Support. This money was deemed as funding towards the primary running and upkeep of the village hall
## **Hall Rentals**
An increase in income since last year from £5,850 to £25,304 is a result of activity picking back up due to the reopening of the village hall. The majority of this is for the rental of the Vaccination centre and the remainder being adhoc private rentals such as NHS blood Donors, gym club rental and other community party type rentals
## **Fund Raising & Charitable Events**
As can be seen from the detailed information within the accounts; 2021 saw a net income on Fund Raising & Charitable Events of £1,142 and 2022 was £1,911. The Christmas Parties took place again this year as did the 250 club fundraising
## **Bar**
Similar to the "Fund Raising & Charitable Events" section above; the income has not changed materially. 2021 saw a net income on Bar takings of £1,838 and 2022 was £2,029, which is expected due to the Coronavirus pandemic
## **Sundry Income**
As can be seen from the detailed information within the accounts; Sundry Income collected year ending 2022 is mainly made up of donations such as the Tractor run event and a one off kindly donated sum from Steele & Son, following a death. To note: Last year the accounts stated that an amount of £392 was received from the Bowling Club (which has now ceased). However these monies will be held on account / ring fenced, should the club restart again
## **Hall Costs**
Last years accounts shows a full years cost of £13,955. This years Hall running costs were £10,488. The difference is mainly due to a combined electricity and gas credit received at the start of the year totalling £3,162 (which would have been due to the hall being shut during the first lockdown period)
## **Repairs and Renewals**
The typical spend within this category are works such as boiler services, general lighting or general repairs. Last years spend on Repairs and Renewals was £7,304. This years spend was £3,983. The reduction of £3,321 was due to the one off spends last year, which were;
- Service Fire Alarm & Lights-Replacement of Batteries of £1,410
- Trade Carpets - New Carpet for Entrance Hall of £1,911
## **Plant and Equipment**
Last years spend on Plant and Equipment was £6,773. The majority of this was for the new kitchen cooker installation and audio visual system totalling £6,652. This years spend was £3,572, which was made up of the following;
|New Picnic Table purchased & installed
Planning Consultancy Fees for Pump Track
FTS Fire Extinguisher Equipment
Covid Perspex screens
Defib battery pack replacement
Other Various|£1,732
£520
£522
£322
£144
£332
**£3,572**|
|---|---|
## **Charity Commission and HMRC**
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
## **WEST BRADFORD VILLAGE HALL CHARITY ACCOUNTS YEAR ENDING 31st JANUARY 2022**
|**Bank and Cash 1st February 2021**|**Total**
**Primary**
**Non Primary**
**47,577**|
|---|---|
|**Hall Rentals**
**Fund Raising & Charitable Events**
**Coronavirus Business Support Grant**
**Bar**
**Sundry Income**
**Payments**
**Net Receipts /(Payments)**
**Bank & Cash 31st January 2022**|**21,225**
**1,315**
**19,910**
Income
**4,134**
**4,134**
**0**
Expenditure
**-2,596**
**-2,596**
**0**
**10,096**
**5,048**
**5,048**
Sales
**3,924**
**1,090**
**2,834**
Cost of Sales
**-1,485**
**-140**
**-1,345**
Wages
**-410**
**-50**
**-360**
**1,739**
**1,739**
**0**
Hall Costs
**-5,653**
**-4,685**
**-968**
Repairs and Renewals
**-3,983**
**-1,431**
**-2,552**
Plant and Equipment
**-3,572**
**-1,977**
**-1,595**
**23,419**
**2,447**
**20,972**
**70,996**|
Signed;
Date:
## **WEST BRADFORD VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT YEAR ENDING 31st JANUARY 2022**
|**Bank and Cash 1st February 2021**|**2022**
**2021**
**47,577**
**48,339**|
|---|---|
|**Hall Rentals**
**Fund Raising & Charitable Events**
**Coronavirus Business Support Grant**
**Bar**
**Sundry Income**
**Payments**
**Net Receipts /(Payments)**
**Bank & Cash 31st January 2022**|**21,225**
**5,850**
Income
**4,134**
**1,956**
Expenditure
**-2,596**
**-814**
**10,096**
**17,573**
Receipts to Treasurer
**2,550**
**2,050**
Payments by Treasurer
**-521**
**-212**
**1,739**
**867**
Hall Costs
**-5,653**
**-13,955**
Repairs and Renewals
**-3,983**
**-7,304**
Plant and Equipment
**-3,572**
**-6,773**
**23,419**
**-762**
**70,996**
**47,577**|
Signed;
Date:
## **WEST BRADFORD VILLAGE HALL FUNCTIONS YEAR ENDING 31st JANUARY 2022**
|**Hall Rentals**
**Fund Raising & Charitable Events**
250+ Club
Children's Christmas Party
Whist & Dominoes
Food Bingo
* Tractor Run
Senior Citizens Christmas Party
Associated Cleaning & Bookings|**Receipts**
**2,886**
**798**
**0**
**0**
**0**
**450**
**0**
**4,134**|**Payments**
**-856**
**-393**
**0**
**0**
**0**
**-973**
**-375**
**-2,597**|**21,225**
**2,030**
**405**
**0**
**0**
**0**
**-523**
**-375**
**1,537**
**2022**
**Net Receipts**||**Net**|**5,850**
**-206**
**0**
**71**
**1,257**
**20**
**0**
**0**
**1,142**
**2021**
**Receipts**|
|---|---|---|---|---|---|---|
||||||||
- _Tractor Run now classed in 2022 as donation to Village Hall_
- _Associated Cleaning & Bookings split to events by Income generated_
## **WEST BRADFORD VILLAGE HALL SUNDRY INCOME YEAR ENDING 31st JANUARY 2022**
|**Donations**
**Tractor Run Donation**
**Car Park Honesty Box**
**Bank Interest**
**Miscellaneous**
**Bowling Club Friends**
**Book Sales**|**2022**
**1,084**
**605**
**50**
**0**
**0**
**0**
**0**
**1,739**|**2021**
**199**
**0**
**45**
**151**
**0**
**392**
**80**
**867**|
|---|---|---|
- _Bank Interest - no year end bank statement yet received_
_* Donations - £1,000 shown in 2022 accounts - received from village resident in a will_
## **WEST BRADFORD VILLAGE HALL HALL COSTS YEAR ENDING 31st JANUARY 2022**
|**Wages Cleaner**
**Booking Secretary Wages & Telephone**
**Insurance**
**Cleaning Materials**
**Licence Fees**
**Gas**
**Wi-Fi**
**Miscellaneous**
**Electricity**
**Water**
**Postage & Stationery**
**Wages Keyholder**
**Coronavirus Preventative Materials**|**2022**
**0**
**0**
**-1,554**
**-1,101**
**-955**
**-800**
**-619**
**-355**
**-118**
**-78**
**-43**
**-30**
**0**
**-5,653**|**2021**
**-1,705**
**-1,777**
**-1,883**
**-1,149**
**-1,039**
**-1,860**
**-706**
**-414**
**-2,780**
**-190**
**-76**
**-290**
**-86**
**-13,955**|
|---|---|---|
_* Electricity / Electricity - large refunds received as a result of the Hall closure_
_* Cleaning & Bookings now charged to hall rentals and fund raising events by % Income generated_
## **WEST BRADFORD VILLAGE HALL BAR - CASH ACCOUNT YEAR ENDING 31st JANUARY 2022**
|**Cash 1st February 2021**
**Bar Takings**
July, Oct and Dec-21
Sale of short dated stock
**Payments for Stock**
**Bar Staff Wages**
**Cash to Treasurer**
**Cash 31st January 2022**|**2,373**
3,481
**0**
**3,481**
**-2,001**
**-450**
**-2,550**
**853**|
|---|---|
## **WEST BRADFORD VILLAGE HALL PROFIT & LOSS ACCOUNT YEAR ENDING 31st JANUARY 2022**
|**Bar Sales**
**Cost of Sales**
Stock start of year
Cash start of year
Stock Purchases
Treasurer Stock Purchases
Bar Staff Wages
Stock end of year
Cash end of year
**Net Profit**
**Margin**|**3,481**
548
2,373
2,001
0
450
-1,895
-840
**2,637**
**844**
**24%**|
|---|---|
**WEST BRADFORD VILLAGE HALL TREASURERS REPORT YEAR ENDING 31st JANUARY 2022**
## **Cash / Bank**
There was a large increase in funds this year compared to last year. £23,419 versus prior year of -£762.
## **Overview**
Last year, the loss of £762 was a result of the hall closure due to the Coronavirus Pandemic. This year we have seen the reopening of the hall, which has generated an increase in income from certain Rentals and Events taking place, which hasn't been to the full capacity we have seen in previous years, however activity is picking back up slowly. The main sources attributable to this increased income is the vaccination centre rental and the one off Coronavirus Business Support Grant. These are seen as one off / temporary
## **Coronavirus Business Support Grant**
During the year, we were in receipt of two grants from Ribble Valley Borough Council of £10,096. One for £8,000 relating to a "Restart Grant" and a further one for £2,096 relating to Local Restrictions Support
## **Hall Rentals**
An increase in income since last year from £5,850 to £21,225 is a result of activity picking back up due to the reopening of the village hall. The majority of this is for the rental of the Vaccination centre and the remainder being adhoc private rentals such as NHS blood Donors, gym club rental and other community party type rentals
## **Fund Raising & Charitable Events**
As can be seen from the detailed information within the accounts; the income has not changed materially. 2021 saw a net income on Fund Raising & Charitable Events of £1,142 and 2022 was £1,537, which is expected due to the Coronavirus pandemic
## **Bar**
Similar to the "Fund Raising & Charitable Events" section above; the income has not changed materially. 2021 saw a net income on Bar takings of £1,838 and 2022 was £2,029, which is expected due to the Coronavirus pandemic
## **Sundry Income**
As can be seen from the detailed information within the accounts; Sundry Income collected year ending 2022 is mainly made up of donations such as the Tractor run event and a one off kindly donated sum from Steele & Son, following a death. To note: Last year the accounts stated that an amount of £392 was received from the Bowling Club (which has now ceased). However these monies will be held on account / ring fenced, should the club restart again
## **Hall Costs**
Last years accounts shows a full years cost of £13,955. This years Hall running costs were £5,653. The difference is mainly due to a combined electricity and gas credit received at the start of the year totalling £3,162 (which would have been due to the hall being shut during the first lockdown period) and £3,482 of booking and cleaning costs apportioned this year to the fundraising events & hall rentals category instead (in line with the total income for the year).
## **Repairs and Renewals**
Regular yearly spend on this category are works such as boiler services, general lighting or general repairs. However last years spend on Repairs and Renewals was £7,304. This years spend was £3,983. The reduction of £3,321 was due to the one off spends last year, which were;
- One off spend on Service Fire Alarm & Lights-Replacement of Batteries of £1,410
- One off spend on Trade Carpets - New Carpet for Entrance Hall of £1,911
Last years spend on Plant and Equipment was £6,773. The majority of this was for the
|New Picnic Table purchased & installed
Planning Consultancy Fees for Pump Track
FTS Fire Extinguisher Equipment
Covid Perspex screens
Defib battery pack replacement
Other Various|£1,732
£520
£522
£322
£144
£332
**£3,572**|
|---|---|
## **Charity Commission and HMRC**
An abbreviated version of these accounts will now be prepared and analysed between Primary and Non Primary income and Expenditure as required by the mentioned authorities. These accounts will be submitted to our Independent Examiner for approval prior to submission to the Charity Commission and available at the request of HMRC
Independent Examiner's reportto the trustees of
West Bradford Vlllage Hall
Year ended 31 lanuary 2022
I report 10 the trustees on my examination ofthe accounts ofthe above charity [-the Trusff) for
theyear ended 31]anuary 2022.
Respon51billtles and Basls of report
As the charity trustees of the Trust. you are responsible for the pTrparation of the accounts in
accordance with the requirements of the Charities Act 2011 (-the Act").
I report in respert of my examination of the Trusvs accounts carried out under settion 145 of
the 2011 Act and in carying out my examination, I have followed the applicable Dirertions
given by the Charity Commission under secrion 145(5)(b] of the ACL
Independent Examiner's statement
I have completed my exarnination. I confirm that no rnaterial matters have come to my
arrenrion in connertion with the examination which gives me cause to believe that in. any
material respect..
accounting records were not kept in accordance wirh section 130 of the Act or
the accounrs do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination
to which attention should be drawn in order to enable a proper understanding ofthe accounts
to be reached.
Sally Blenkinship ACA
Chartered Accountant
The Coach House
Waddington
july 2022