2025-12-31-accounts - 2nd Copythorne (Stanley's Own) Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	5	3	1	1	2	2	5

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	2nd Copythorne(Stanley's Own)Scout Group Stanleys Own Scout Group 1 0 1 5 5 8 3
	CharlesKingHall
	RomseyRoad, Copythorne
	Southampton
	Postcode	S	O	4	0	2	P	B

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
MichaelGurd	President
Joy Sellwood	Chair
Deborah Parvin	Treasurer
ThereseZanetti
Warren Turvey
Katrina Stone
Kevin Harmer
JacquelineHeath		Until 26 June25
TracyHogan
CarolinePainter
Roger Barrett		Until 2 February25
Colin Buchan		From 26 June25
TobyFloyd		From 26 June25
MaryBeardsmore		From 26 June25
LetitiaNorthcott		From 26 June25

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for: a) the induction and training of trustees; The Trustee Board consists of the Chair, Treasurer and 10 b) trustee' consideration of major risks Trustees and meets every 2 months. and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from membership fees and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of membership fees to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the membership fees contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from membership fees and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of membership fees to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The promotion and co-ordination of the Sections to ensure that they provide Scouting in accordance with the objects to ensure that a well balanced programme is delivered to the young people by the leaders. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Please see our AGM report pack which is available on request.

Section E	Financial Review
Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters.

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);	Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or the COIF Charities Deposit Fund.

5 LT700001 (3rd December 2018)

• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

investment policy and objectives;

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



JoySellwood						Deborah Parvin

Chair						Treasurer
2 5 0 3 2 6
2	5	0	3	2	6

6 LT700001 (3rd December 2018)

2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account

Year start date

Year end date

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For the year
01/01/2025 To 31/12/2025
from
Receipts and payments
2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 16,719 - - 16,719 17,070
Donations 4,408 - - 4,408 3,941
Youth programme and activities 3,974 - - 3,974 4,207
Gift Aid 2,522 - - 2,522 2,772
Section accounts 34,012 - - 34,012 28,612
Sub total 61,635 - - 61,635 56,602
Grants
Maintenenace grant - - - - -
Other grants - - - - -
Sub total - - - - -
Fundraising events (gross)
Carnival week 21,782 - - 21,782 24,483
Jamboree 50 - 50 -
HQ Building project - - - - -
Other fundraising activities 1,195 - - 1,195 -
Sub total 22,977 50 - 23,027 24,483
Scout hut income
Hire of building 18,261 - - 18,261 19,411
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total 18,261 - - 18,261 19,411
Investment income
COIF Charities Deposit account interest 1,985 - - 1,985 2,418
Bank interest - - - - -
The Scout Association Short Term
Investment Service - - - - -
Other investment income - - - - -
Sub total 1,985 - - 1,985 2,418
Total Gross Income 104,858 50 - 104,908 102,914
Asset and investment sales, etc. - - - - -
Total receipts 104,858 50 - 104,908 102,914
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LT700003 July 2021)

1 of 4

2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account

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Year start date Year end date
For the year
01/01/2025 To 31/12/2025
from
Receipts and payments
2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on 9,030 - - 9,030 9,261
(National/County/Area/District)
Youth programme and activities 11,393 275 - 11,668 12,443
Adult support and training 49 - - 49 430
Utilities
6,978 - - 6,978 7,921
Insurance
4,086 - - 4,086 5,044
Cleaning 4,913 - - 4,913 4,900
Licences
653 - - 653 836
Repairs and Renewals 3,891 - - 3,891 2,715
Equipment 1,272 - - 1,272 2,239
Printing, postage, stationery &
sundries 594 - - 594 1,348
Donations
133 - - 133 20
Uniforms
100 - - 100 88
Section accounts
30,433 - - 30,433 27,336
Tree works
- - - - 11,850
HQ building project - - - - 8,800
- - - - -
Sub total 73,525 275 - 73,800 95,231
Fundraising expenses
Carnival 11,200 - - 11,200 15,688
Jamboree - - - - -
Bank charges & card fees 153 - - 153 160
Other fundraising costs 368 - - 368 -
Sub total 11,721 - - 11,721 15,848
Total Gross Expenditure 85,246 275 - 85,521 111,079
Asset and investment - - - - -
Total payments 85,246 275 - 85,521 111,079
Net of receipts/(payments) 19,612 - 225 - 19,387 - 8,165
Transfers between funds 3,000 - 3,000 - - -
Cash funds last year end 55,624 12,354 - 67,978 76,143
Cash funds this year end 78,236 9,129 - 87,365 67,978
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LT700003 July 2021)

2 of 4

2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account

For the year from

Year start date

01/01/2025

Year end date

31/12/2025

Statement of assets and liabilities at the end of the year

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31-Dec-25 31-Dec-24
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current accounts 11,827 - - 11,827 8,796
COIF Charities Deposit Account 45,321 9,129 - 54,450 41,465
Held by Sections 19,953 - - 19,953 16,374
Cash in Hand 1,135 - - 1,135 1,343
Total cash funds 78,236 9,129 - 87,365 67,978
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total - - - - -
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 78,236 9,129 - 87,365 67,978
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 25th March 2026 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by Signature Print Name

Print Name Joy Sellwood Chair Deborah Parvin Treasurer

LT700003 July 2021)

3 of 4

2nd Copythorne (Stanley's Own) Scout Group Section Accounts

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For the year 01-Jan To 31-Dec
from 2025 2025
Section Accounts
2025
Balance Balance
Subscriptions Other Income Spent
01/01/25 31/12/25
£ £ £ £ £
Squirrels 887.58 610.50 1248.00 1,555.96 1,190.12
Cadnam River Beavers 570.89 502.00 1650.00 1,345.26 1,377.63
Bartley Waters Beavers 1,278.62 30.00 750.00 474.54 1,584.08
Dyak Cubs 754.09 625.00 2,949.00 3,548.38 779.71
Zulu Cubs 1,135.69 1152.00 6,588.00 7,762.35 1,113.34
Everett Scouts 625.36 610.00 5,100.07 5,753.61 581.82
King Scouts 1,853.88 785.00 3,437.02 4,813.70 1,262.20
Stanley's Own Magazine 6,097.81 4,824.96 2,211.61 4,581.30 8,553.08
Stanley's Own Scout & Guide Band 3,170.55 - 939.25 598.26 3,511.54
Totals 16,374.47 9,139.46 24,872.95 30,433.36 19,953.52
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Independent examiner's report to the trnstees of 2nd Copythorne (Stanleys Own) Scout Group I report to the trustees on my examination of the accounts of the 2. Copythorne (Stanleys Own) Scout Group for the year ended 31 December 2025. Responsibilities and basis of report As the charity trustees of the 2. Copythorne (SLqnl¢ys Own) S¢oui Group you are responsfftble r()T the prepar(Ition of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of rny examination of the 2. Copythorne (Stanleys Own) Scout Group accounts carried out linder section 145 of the 2011 Act and in carrying out my examination I h4ive tollowed 4111 Ihe applicable Directions given by the Charity Commission und¢r s¢clion 145(5){b) ol. the Act. Independent examiner's slatement I have completed my examination. l Lonfinn that no material matters have come to my attenlion in connection with th¢ ¢xaminalion givingi me cause to believe that in any material respect.. a¢¢ounting records were not kept in respecl of the 2. Copythorne (Stanleys Own) Scout Group as required by section l JO of the Acl- or 2. th¢ accounts do not accord with those records. I have no concerns and have come across no other rnatters in connection with the examination lo which attention shoiild be drdWI in this report in order lo enable a proper understanding of the accounts to b¢ reached. Signed.. Name: Relevant protessional qualification or membership of professional bodies (if aiiy): fic-A Addr¢ss'. C.&£, £tL-f4MHA-<nAJ Date.. Ilrff- Zo