## Trustees' Annual Report
## For the period
|From (start date)|**0**|**1**|**0**|**1**|**2**|**5**|**5**|**3**|**1**|**1**|**2**|**2**|**5**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||2nd Copythorne(Stanley's Own)Scout Group
Stanleys Own Scout Group
1
0
1
5
5
8
3|||||||||||
||||CharlesKingHall|||||||||||
||||RomseyRoad, Copythorne|||||||||||
||||Southampton|||||||||||
||||Postcode||||S|O|4|0|2|P|B|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||MichaelGurd|President||
||Joy Sellwood|Chair||
||Deborah Parvin|Treasurer||
||ThereseZanetti|||
||Warren Turvey|||
||Katrina Stone|||
||Kevin Harmer|||
||JacquelineHeath||Until 26 June25|
||TracyHogan|||
||CarolinePainter|||
||Roger Barrett||Until 2 February25|
||Colin Buchan||From 26 June25|
||TobyFloyd||From 26 June25|
||MaryBeardsmore||From 26 June25|
||LetitiaNorthcott||From 26 June25|
|||||
Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (3rd December 2018)
**Section B Structure, governance and management**
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; The Trustee Board consists of the Chair, Treasurer and 10 b) trustee' consideration of major risks Trustees and meets every 2 months. and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
2 LT700001 (3rd December 2018)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the membership fees contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from membership fees and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of membership fees to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.|
3 LT700001 (3rd December 2018)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|||
||The promotion and co-ordination of the Sections to ensure
that they provide Scouting in accordance with the objects to
ensure that a well balanced programme is delivered to the
young people by the leaders. The main activities are
regular weekly meetings of the various Sections of the
Group, camps and day activities.|
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||Please see our AGM report pack which is available on
request.|
|||
|**Section E**|**Financial Review**|
|Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves policy**
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 2 years average potential carnival
income in unrestricted reserves. Any excess unrestricted
reserves would be used to help fund the refurbishment of
the Scout Headquarters.|
|||
|||
Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);|
**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or the COIF
Charities Deposit Fund.|
|---|---|
5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.
- investment policy and objectives;
**Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||JoySellwood||||||Deborah Parvin|
|||||||||
||Chair||||||Treasurer|
||2
5
0
3
2
6|||||||
||2|5|0|3|2|6||
6 LT700001 (3rd December 2018)
## **2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account**
Year start date
Year end date
**----- Start of picture text -----**
For the year
01/01/2025 To 31/12/2025
from
Receipts and payments
2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 16,719 - - 16,719 17,070
Donations 4,408 - - 4,408 3,941
Youth programme and activities 3,974 - - 3,974 4,207
Gift Aid 2,522 - - 2,522 2,772
Section accounts 34,012 - - 34,012 28,612
Sub total 61,635 - - 61,635 56,602
Grants
Maintenenace grant - - - - -
Other grants - - - - -
Sub total - - - - -
Fundraising events (gross)
Carnival week 21,782 - - 21,782 24,483
Jamboree 50 - 50 -
HQ Building project - - - - -
Other fundraising activities 1,195 - - 1,195 -
Sub total 22,977 50 - 23,027 24,483
Scout hut income
Hire of building 18,261 - - 18,261 19,411
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total 18,261 - - 18,261 19,411
Investment income
COIF Charities Deposit account interest 1,985 - - 1,985 2,418
Bank interest - - - - -
The Scout Association Short Term
Investment Service - - - - -
Other investment income - - - - -
Sub total 1,985 - - 1,985 2,418
Total Gross Income 104,858 50 - 104,908 102,914
Asset and investment sales, etc. - - - - -
Total receipts 104,858 50 - 104,908 102,914
**----- End of picture text -----**
LT700003 July 2021)
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## **2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year
01/01/2025 To 31/12/2025
from
Receipts and payments
2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on 9,030 - - 9,030 9,261
(National/County/Area/District)
Youth programme and activities 11,393 275 - 11,668 12,443
Adult support and training 49 - - 49 430
Utilities
6,978 - - 6,978 7,921
Insurance
4,086 - - 4,086 5,044
Cleaning 4,913 - - 4,913 4,900
Licences
653 - - 653 836
Repairs and Renewals 3,891 - - 3,891 2,715
Equipment 1,272 - - 1,272 2,239
Printing, postage, stationery &
sundries 594 - - 594 1,348
Donations
133 - - 133 20
Uniforms
100 - - 100 88
Section accounts
30,433 - - 30,433 27,336
Tree works
- - - - 11,850
HQ building project - - - - 8,800
- - - - -
Sub total 73,525 275 - 73,800 95,231
Fundraising expenses
Carnival 11,200 - - 11,200 15,688
Jamboree - - - - -
Bank charges & card fees 153 - - 153 160
Other fundraising costs 368 - - 368 -
Sub total 11,721 - - 11,721 15,848
Total Gross Expenditure 85,246 275 - 85,521 111,079
Asset and investment - - - - -
Total payments 85,246 275 - 85,521 111,079
Net of receipts/(payments) 19,612 - 225 - 19,387 - 8,165
Transfers between funds 3,000 - 3,000 - - -
Cash funds last year end 55,624 12,354 - 67,978 76,143
Cash funds this year end 78,236 9,129 - 87,365 67,978
**----- End of picture text -----**
LT700003 July 2021)
2 of 4
## **2nd Copythorne (Stanley's Own) Scout Group (Charity No: 1015583) Receipts and Payments Account**
**For the year from**
Year start date
**01/01/2025**
**To**
Year end date
**31/12/2025**
## **Statement of assets and liabilities at the end of the year**
**----- Start of picture text -----**
31-Dec-25 31-Dec-24
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current accounts 11,827 - - 11,827 8,796
COIF Charities Deposit Account 45,321 9,129 - 54,450 41,465
Held by Sections 19,953 - - 19,953 16,374
Cash in Hand 1,135 - - 1,135 1,343
Total cash funds 78,236 9,129 - 87,365 67,978
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total - - - - -
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 78,236 9,129 - 87,365 67,978
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 25th March 2026 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** Signature Print Name
Print Name Joy Sellwood Chair Deborah Parvin Treasurer
LT700003 July 2021)
3 of 4
## **2nd Copythorne (Stanley's Own) Scout Group Section Accounts**
**----- Start of picture text -----**
For the year 01-Jan To 31-Dec
from 2025 2025
Section Accounts
2025
Balance Balance
Subscriptions Other Income Spent
01/01/25 31/12/25
£ £ £ £ £
Squirrels 887.58 610.50 1248.00 1,555.96 1,190.12
Cadnam River Beavers 570.89 502.00 1650.00 1,345.26 1,377.63
Bartley Waters Beavers 1,278.62 30.00 750.00 474.54 1,584.08
Dyak Cubs 754.09 625.00 2,949.00 3,548.38 779.71
Zulu Cubs 1,135.69 1152.00 6,588.00 7,762.35 1,113.34
Everett Scouts 625.36 610.00 5,100.07 5,753.61 581.82
King Scouts 1,853.88 785.00 3,437.02 4,813.70 1,262.20
Stanley's Own Magazine 6,097.81 4,824.96 2,211.61 4,581.30 8,553.08
Stanley's Own Scout & Guide Band 3,170.55 - 939.25 598.26 3,511.54
Totals 16,374.47 9,139.46 24,872.95 30,433.36 19,953.52
**----- End of picture text -----**
Independent examiner's report to the trnstees of
2nd Copythorne (Stanleys Own) Scout Group
I report to the trustees on my examination of the accounts of the 2. Copythorne (Stanleys
Own) Scout Group for the year ended 31 December 2025.
Responsibilities and basis of report
As the charity trustees of the 2. Copythorne (SLqnl¢ys Own) S¢oui Group you are responsfftble
r()T the prepar(Ition of the accounts in accordance with the requirements of the Charities Act
2011 ('the Act,).
I report in respect of rny examination of the 2. Copythorne (Stanleys Own) Scout Group
accounts carried out linder section 145 of the 2011 Act and in carrying out my examination I
h4ive tollowed 4111 Ihe applicable Directions given by the Charity Commission und¢r s¢clion
145(5){b) ol. the Act.
Independent examiner's slatement
I have completed my examination. l Lonfinn that no material matters have come to my attenlion
in connection with th¢ ¢xaminalion givingi me cause to believe that in any material respect..
a¢¢ounting records were not kept in respecl of the 2. Copythorne (Stanleys Own) Scout
Group as required by section l JO of the Acl- or
2. th¢ accounts do not accord with those records.
I have no concerns and have come across no other rnatters in connection with the examination
lo which attention shoiild be drdWI in this report in order lo enable a proper understanding of
the accounts to b¢ reached.
Signed..
Name:
Relevant protessional qualification or membership of professional bodies (if aiiy): fic-A
Addr¢ss'. C.&£, £tL-f4MHA-