2022-12-31-accounts - 2nd Copythorne (Stanley's Own) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date) 0 1 0 1 2 2 to end date 3 1 1 2 2 2

Section A	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address
	2ND COPYTHORNE(STANLEYS OWN)SCOUT GROUP
	STANLEYS OWN SCOUT GROUP 1 0 1 5 5 8 3 CHARLES KING HALL ROMSEY ROAD,COPYTHORNE SOUTHAMPTON Postcode S O 40 2 P B
	CHARLES KING HALL
	ROMSEY ROAD,COPYTHORNE
	SOUTHAMPTON
	Postcode	S	O	40	2	P	B

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16	Trustee Name	Office (if any)	Dates acted if not for whole year
	MICHAEL GURD	PRESIDENT
	JOY SELLWOOD	CHAIRMAN
	THERESE ZANETTI	SECRETARY
	DEBORAH PARVIN	TREASURER
	WARREN TURVEY
	KATRINA STONE
	KEVIN HARMER
	JACQUELINE HEATH
	ROBERT GOOD
	CHRISTINE DEAMER
	MICHAEL FERRIS
	TRACY HOGAN
	TONY CARTER
	SHARON HARRIS

1 LT700001

Section A Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) (e.g. trust deed, constitution)	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them

Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
The Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first few
months of joining the Committee.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The raising of funds and the administration of Group finance;
Group public occasions;
The insurance of persons, property and equipment;
The Committee consists of independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders (if opted to take on the responsibility)
and parent’s representation and meets every 2 months.

2 LT700001

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them, including two signatories for all payments. The other main areas of concern that have been identified are: Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from membership fees and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of membership fees to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them, including two signatories for all payments. The other main
areas of concern that have been identified are:
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings
and contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from membership fees and fundraising. The group
does hold a reserve to ensure the continuity of activities should
there be a major reduction in income. The Committee could raise
the value of membership fees to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there
was
a
reduction
in
the
number
of
leaders
to
an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
	The promotion of and the co-ordination of the six Sections to ensure that they provide Scouting in accordance with the Policy, Organisation and Rules of the Scout Association. This ensures that a well balanced programme is delivered to the young people in the Association by the Leaders of the Association. The main activities are regular weekly meetings of the various Sections of the Group, camps and day activities.

Section C

Objectives and activities

Summary of the main activities in
relation to these objects
Summary of the objects of the charity set
out in its governing document

The objectives of the Group are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens
and
as
members
of
their
local national
and
international
communities.
The
method
of
achieving
the
Aim
of
the
Association is by providing an enjoyable and attractive scheme
of progressive training, based on the Scout Promise and Law
and guided by adult leadership.

The promotion of and the co-ordination of the six Sections to
ensure that they provide Scouting in accordance with the Policy,
Organisation and Rules of the Scout Association. This ensures
that a well balanced programme is delivered to the young people
in the Association by the Leaders of the Association. The main
activities are regular weekly meetings of the various Sections of
the Group, camps and day activities.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Please see our AGM report pack which is available on request

4 LT700001

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds ( • investment policy and objectives Reserves Policy Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group held reserves of £37,000 against this at year end thus meeting the Group aim.	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 years average potential carnival income in unrestricted reserves. Any excess unrestricted reserves would be used to help fund the refurbishment of the Scout Headquarters. The Group held reserves of £37,000 against this at year end thus meeting the Group aim.


	Investment Policy The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or the COIF Charities Deposit Fund. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

5 LT700001

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)


Section G	Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

JoySellwood	JoySellwood	JoySellwood	JoySellwood	JoySellwood	JoySellwood	Deborah Parvin

Chair						Treasurer
2 7 0 6 2 3
2	7	0	6	2	3

6 LT700001

	For theyear from	For theyear from	For theyear from	O1-Jan-22	To	31-Dec-22
				2022			2421
	It--^-a-i^Ll utrrEstr tultu funds			E^- aei^+^, nE)tt tvrcu funds	E-l^..,-^-t LtruuvvttlettL funds	Totalfunds	Totalfunds
	€			e		€	e
D^^ai nla r\e9sr PaJ
Donations, legacies and similar
Income
IVlembershipsubscriptions		11,051				11.051		3,835
Less: Membership subscriptionspaid on ,N,rln.:r1a.rnilrlAr.r/iittrrl.i,			5,736			5.736		3.963
Netmembership subscriptionsretained			E E4E			5,315		127
Donations			1,994			1,994		12,274
Legacies
			1,084			1,084		1,779
SectionAccounts		ad'z/lt\|			20,?00		4)AAA
Jamboree				13,455		13,455
Subtotal		29,093		13,455		42,548		26,612
Grants
Othergrants
Subtotal
Fundraising (gross)
Carnival Week& Xmasfair		25,851				26,851		635
HQtsuiiciing Fro.ject-Funciraising and								190
donations
Otherfunciraising activities
Subtotal		;6.8$1				26.851 .rEffi
lnvestment income
COIFCharitiesDepositAccount lnterest			350			350
Property Rentincome - external		't	3,699			13,69S		7,082
rruPerlynErr.il ruurrrE-urrreururr19ELU			't,475			1,475
Subtota!		,j	g Eai	i		lRAUA		7naa
Total Gross lncome		71,468		13,455		84,923		34,852
Asset and investmentsales, etc.
Total receipts			71,468	13,455		84.923		34,852

		For theyear from	For theyear from	For theyear from	CIf-Jan-2?	CIf-Jan-2?			31-Dec-2?
											2021
		r[^-^^&-;-+^l utrtEJa! tulEg funds f			E^-*-;^+-' ftEtf,l t9lEU funds a		E -J ^..,* LrtuuYvtllgltf funds f	^*+	Totaifunds f	Totalfunds f
Fayments
Charitable Payr*ents
Youth programme and activitiesinc badges		4,A78										4na
HQ -Cleaning		4,521										2,$64
HA - Utilities												2,000
HQ-insurance		4,606										4,54i1
H0- RepairsanCRenewals		3,S99										2,882
HQ- Licences
Equipn'ient												4,719
Printing,postage,stationery&sundry ex0enses				497
Uniforms				311
			4	iaa
SectionAccounts		i	6,4S9									iu,48ii
Jamboree						{?qon
Treeworks			5,820									1,308
HQ Building		**__-_i								@tpie@@		450
i'ilP	lqrtdl	4,S,8BC				'i?,s$0				.--._-;Eg		+L.eIi
Fundraising expenses
Carnival Week&Xmasfair			8,800									288
Othe!'fundraising costs
Payment fees				1S4								v4
*uu	lstal								a.s$4
Iofa!Gross Expenditure		6<		O?'			a					3rj,$73
Asset and investment
purchases,etc.
	TataiXtayments
Netofrecei	pts/(p ayments)
Transfersbetrveenfunds						330
Cashfundslast	yearend		43,7S4			15,4fiS						54,977
Cashfundsthisyearend									7t.709	il:

		3i-Dec-22	3i-Dec-22		31-Dec-2i
	Unrestricted	Restricted	Endowment	Totalfunds	Totalfunds
	funds	funds	funds
	€	f	€		€
Cashfunds
Bankcurrent account	10,107			10,107	4,276
COIFCharitiesDepositAccount	25,710	11,001		3C,711	36,361
HeldbySections	21,852			21,852	17,612
Cash inHand				z,uoJ	IlUUI
Totalcash funds	59.708	11.00'1		70.709	59.250
Other monetaryassets
Taxclaim
ueolsouelromrne
County/Area/District/Group
lnsuranceclaim
Subtotai
lnrraelmanl acaalc
lnvestmentproperty - detail
Quoted investments
Other investments -detail
Subtotal
Non monetary assetsfor
charity's ownuse
a^a^^ -t^^1.
Shop stock
Otherstock
Land and buildings
tvrolorvenrcres
Scouting equipment, furnitureetc
Other
Subtotal
LtaDilrIIes
Accountsnot yet paid
Expenses incurred butnot invoiced
Subscriptionsnot yet paid
LOail - OeEI
Other liabilities
Subtotal

For theyear	01Jan	To	31-Dec
from	2022		2022

SectionAccounts
				2022
		Balance 01101t22	Subscriptions	Other lncome	Spent	Balance 3',U12t22
		€	€	e	s	f
Cadnam RiverBeavers		398.52	383.00	750.00	881.07	650.45
BartleyWatersBeavers		286.53	195.00	423.00	241.68	662.85
Dyak Cubs		1,296.53	691.00	400.00	't,110.15	1,277.38
Zulu Cubs		466.34	728.00	1,921.50	2,234.20	881.64
Everett Scouts		704.34	810.00	4,103.43	4,621.54	996.23
King Scouts		1,430.40	635.00	1,981.78	3,016.71	1,O30.47
Stanley's Ownlr4agazine		10,798.61	4,176.49	2,763.60	4,019.64	13,7'19.06
Stanley's Own Scorlt& Gulde Band		2007 69		663	30'!.08	2,369.59
Centenary Band		222.58		75.00	33-00	264.58
	Totals	17,611.54	7,618.49	13,081.29	16,459.07