## Trustees' Annual Report
## For the period
From (start date) **0 1 0 1 2 2** to end date **3 1 1 2 2 2**
|**Section A**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|
|---|---|---|---|---|---|---|---|---|
|Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address|||||||||
||2ND COPYTHORNE(STANLEYS OWN)SCOUT GROUP||||||||
||STANLEYS OWN SCOUT GROUP
1
0
1
5
5
8
3
CHARLES KING HALL
ROMSEY ROAD,COPYTHORNE
SOUTHAMPTON
Postcode
S
O
40
2 P
B||||||||
||CHARLES KING HALL||||||||
||ROMSEY ROAD,COPYTHORNE||||||||
||SOUTHAMPTON||||||||
||Postcode|S|O|40|2|P|B||
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||MICHAEL GURD|PRESIDENT||
||JOY SELLWOOD|CHAIRMAN||
||THERESE ZANETTI|SECRETARY||
||DEBORAH PARVIN|TREASURER||
||WARREN TURVEY|||
||KATRINA STONE|||
||KEVIN HARMER|||
||JACQUELINE HEATH|||
||ROBERT GOOD|||
||CHRISTINE DEAMER|||
||MICHAEL FERRIS|||
||TRACY HOGAN|||
||TONY CARTER|||
||SHARON HARRIS|||
|||||
|||||
1 LT700001
## **Section A Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
## **Section B Structure, governance and management**
Description of the charity’s trusts
|Type of governing document
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)|The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|
|---|---|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
Additional governance issues (optional information but encouraged as best practice)
|You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
The Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of Group property;
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first few
months of joining the Committee.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The raising of funds and the administration of Group finance;
Group public occasions;
The insurance of persons, property and equipment;
The Committee consists of independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders (if opted to take on the responsibility)
and parent’s representation and meets every 2 months.|
|---|---|
2 LT700001
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them, including two signatories for all payments. The other main
areas of concern that have been identified are:
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings
and contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from membership fees and fundraising. The group
does hold a reserve to ensure the continuity of activities should
there be a major reduction in income. The Committee could raise
the value of membership fees to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there
was
a
reduction
in
the
number
of
leaders
to
an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.|
3 LT700001
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the main activities in
relation to these objects
Summary of the objects of the charity set
out in its governing document|The objectives of the Group are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens
and
as
members
of
their
local national
and
international
communities.
The
method
of
achieving
the
Aim
of
the
Association is by providing an enjoyable and attractive scheme
of progressive training, based on the Scout Promise and Law
and guided by adult leadership.
|
||The promotion of and the co-ordination of the six Sections to
ensure that they provide Scouting in accordance with the Policy,
Organisation and Rules of the Scout Association. This ensures
that a well balanced programme is delivered to the young people
in the Association by the Leaders of the Association. The main
activities are regular weekly meetings of the various Sections of
the Group, camps and day activities.|
Additional details of the objectives and activities (optional information but encouraged as best practice)
|You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers.
Public benefit statement||
|---|---|
|||
||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||Please see our AGM report pack which is available on request|
4 LT700001
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds (
• investment policy and objectives
**Reserves Policy**
**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
the COIF Charities Deposit Fund.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 2 years
average potential carnival income in unrestricted reserves. Any
excess unrestricted reserves would be used to help fund the
refurbishment of the Scout Headquarters.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers the cash flow
requirements.
The Group held reserves of £37,000 against this at year end
thus meeting the Group aim.|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 2 years
average potential carnival income in unrestricted reserves. Any
excess unrestricted reserves would be used to help fund the
refurbishment of the Scout Headquarters.
The Group held reserves of £37,000 against this at year end
thus meeting the Group aim.|
|||
|||
||
**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
the COIF Charities Deposit Fund.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers the cash flow
requirements.|
5 LT700001
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
|||
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
|Full name(s)
Date
Position (eg Secretary, Chair)|JoySellwood|JoySellwood|JoySellwood|JoySellwood|JoySellwood|JoySellwood|Deborah Parvin|
|---|---|---|---|---|---|---|---|
|||||||||
||Chair||||||Treasurer|
||2
7
0
6
2
3|||||||
||2|7|0|6|2|3||
6 LT700001
##
||For theyear
from|For theyear
from|For theyear
from|O1-Jan-22|To|31-Dec-22|||
|---|---|---|---|---|---|---|---|---|
|||||2022|||2421||
||It--^-a-i^Ll
utrrEstr tultu
funds|||E^- aei^+^,
nE)tt tvrcu
funds|E-l^..,-^-t
LtruuvvttlettL
funds|Totalfunds|Totalfunds||
||€|||e||€|e||
|D^^ai
nla
r\e9sr
PaJ|||||||||
|Donations, legacies and similar|||||||||
|Income|||||||||
|IVlembershipsubscriptions||11,051||||11.051||3,835|
|Less: Membership subscriptionspaid on
,N,rln.:r1a.rnilrlAr.r/iittrrl.i,|||5,736|||5.736||3.963|
|Netmembership subscriptionsretained|||E E4E|||5,315||127|
|Donations|||1,994|||1,994||12,274|
|Legacies|||||||||
||||1,084|||1,084||1,779|
|SectionAccounts||ad'z/lt\||||20,?00||4)AAA|
|Jamboree||||13,455||13,455|||
|Subtotal||29,093||13,455||42,548||26,612|
|Grants|||||||||
|Othergrants|||||||||
|Subtotal|||||||||
|Fundraising (gross)|||||||||
|Carnival Week& Xmasfair||25,851||||26,851||635|
|HQtsuiiciing Fro.ject-Funciraising and||||||||190|
|donations|||||||||
|Otherfunciraising activities|||||||||
|Subtotal||;6.8$1||||26.851
.rEffi|||
|lnvestment income|||||||||
|COIFCharitiesDepositAccount lnterest|||350|||350|||
|Property Rentincome - external||'t|3,699|||13,69S||7,082|
|rruPerlynErr.il ruurrrE-urrreururr19ELU|||'t,475|||1,475|||
|Subtota!||,j|g Eai|i||lRAUA||7naa|
|Total Gross lncome||71,468||13,455||84,923||34,852|
|Asset and investmentsales, etc.|||||||||
|Total receipts|||71,468|13,455||84.923||34,852|
##
|||For theyear
from|For theyear
from|For theyear
from|CIf-Jan-2?|CIf-Jan-2?||To||31-Dec-2?||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||2021||
|||r[^-^^&-;-+^l
utrtEJa! tulEg
funds
f|||E^-*-;^+-'
ftEtf,l t9lEU
funds
a||E -J ^..,*
LrtuuYvtllgltf
funds
f||^*+|Totaifunds
f|Totalfunds
f|||
|Fayments||||||||||||||
|Charitable Payr*ents||||||||||||||
|Youth programme and activitiesinc badges||4,A78|||||||||||4na|
|HQ -Cleaning||4,521|||||||||||2,$64|
|HA - Utilities|||||||||||||2,000|
|HQ-insurance||4,606|||||||||||4,54i1|
|H0- RepairsanCRenewals||3,S99|||||||||||2,882|
|HQ- Licences||||||||||||||
|Equipn'ient|||||||||||||4,719|
|Printing,postage,stationery&sundry
ex0enses||||497||||||||||
|Uniforms||||311||||||||||
||||4|iaa||||||||||
|SectionAccounts||i|6,4S9||||||||||iu,48ii|
|Jamboree||||||{?qon||||||||
|Treeworks|||5,820||||||||||1,308|
|HQ Building||**__-_i|||||||||@tpie@@||450|
|i'ilP|lqrtdl|4,S,8BC||||'i?,s$0|||||.--._-;Eg||+L.eIi|
|Fundraising expenses||||||||||||||
|Carnival Week&Xmasfair|||8,800||||||||||288|
|Othe!'fundraising costs||||||||||||||
|Payment fees||||1S4|||||||||v4|
|*uu|lstal|||||||||a.s$4||||
|Iofa!Gross Expenditure||6<||O?'|||a||||||3rj,$73|
|Asset and investment||||||||||||||
|purchases,etc.||||||||||||||
||TataiXtayments|||||||||||||
|Netofrecei|pts/(p ayments)|||||||||||||
|Transfersbetrveenfunds||||||330||||||||
|Cashfundslast|yearend||43,7S4|||15,4fiS|||||||54,977|
|Cashfundsthisyearend||||||||||7t.709|il:|||
|||3i-Dec-22|3i-Dec-22||31-Dec-2i|
|---|---|---|---|---|---|
||Unrestricted|Restricted|Endowment|Totalfunds|Totalfunds|
||funds|funds|funds|||
||€|f|€||€|
|Cashfunds||||||
|Bankcurrent account|10,107|||10,107|4,276|
|COIFCharitiesDepositAccount|25,710|11,001||3C,711|36,361|
|HeldbySections|21,852|||21,852|17,612|
|Cash inHand||||z,uoJ|IlUUI|
|Totalcash funds|59.708|11.00'1||70.709|59.250|
|Other monetaryassets||||||
|Taxclaim||||||
|ueolsouelromrne||||||
|County/Area/District/Group||||||
|lnsuranceclaim||||||
|Subtotai||||||
|lnrraelmanl
acaalc||||||
|lnvestmentproperty - detail||||||
|Quoted investments||||||
|Other investments -detail||||||
|Subtotal||||||
|Non monetary assetsfor||||||
|charity's ownuse||||||
|a^a^^
-t^^1.||||||
|Shop stock||||||
|Otherstock||||||
|Land and buildings||||||
|tvrolorvenrcres||||||
|Scouting equipment, furnitureetc||||||
|Other||||||
|Subtotal||||||
|LtaDilrIIes||||||
|Accountsnot yet paid||||||
|Expenses incurred butnot invoiced||||||
|Subscriptionsnot yet paid||||||
|LOail
- OeEI||||||
|Other liabilities||||||
|Subtotal||||||
##
|For theyear|01Jan|To|31-Dec|
|---|---|---|---|
|from|2022||2022|
|SectionAccounts|||||||
|---|---|---|---|---|---|---|
|||||2022|||
|||Balance
01101t22|Subscriptions|Other lncome|Spent|Balance
3',U12t22|
|||€|€|e|s|f|
|Cadnam RiverBeavers||398.52|383.00|750.00|881.07|650.45|
|BartleyWatersBeavers||286.53|195.00|423.00|241.68|662.85|
|Dyak Cubs||1,296.53|691.00|400.00|'t,110.15|1,277.38|
|Zulu Cubs||466.34|728.00|1,921.50|2,234.20|881.64|
|Everett Scouts||704.34|810.00|4,103.43|4,621.54|996.23|
|King Scouts||1,430.40|635.00|1,981.78|3,016.71|1,O30.47|
|Stanley's Ownlr4agazine||10,798.61|4,176.49|2,763.60|4,019.64|13,7'19.06|
|Stanley's Own Scorlt& Gulde Band||2007 69||663|30'!.08|2,369.59|
|Centenary Band||222.58||75.00|33-00|264.58|
||Totals|17,611.54|7,618.49|13,081.29|16,459.07||
##
##
##
##
##
##