BUSY BEES PRE-SCHOOL
Treasurers Report For the Annual General Meeting – 2023
- Income and Expenditure in the 2022 2023 financial year
The report shows an income over expenditure pre-school running figure of £17142 to the financial year ending January 2023. This figure includes £2166 in depreciation costs calculated as 30% of the net book value of the building.
Fees and grant funding increased during the course of the year due to the pre-school due to an increase in the uptake of sessions. This may in part be due to the increased eligibility of parents for extended 30 hour funding.
Staffing expenditure has increased significantly, however, this is to be expected with the increased numbers of children within sessions. Note that part of the manager’s staffing cost is being charged back to another setting within the area whom the manager is currently supporting.
Subscriptions has increased due to the additional registrations with
the National Day Nursery Association
Office 365
Angora business – risk assessment and compliance (now cancelled for the future)
Electricity charges are lower due to a problem with the metering unit in the setting. This will be corrected in the 2023-24 financial and a different charge back agreement with the school has now been established.
Equipment cost is higher this year due to
- £572 in new office computer equipment
Garden refurbishment including £2656 that has been invested as an ‘up front’ payment for outdoor equipment be installed during the 2023 summer holiday period.
Purchase and replacement of equipment and toys
- Fund Raising in the 2022 2023 financial year
Overall a total of £491 was raised from which £817 was spent, leaving a net deficit amount of £326 offset in part from the surplus amount of £50 brought forward from the previous financial year leaving a deficit amount to carry forward to the 2023-2024 financial year of minus £276.
- Balance Sheet Report for the 2022 2023 financial year
The Balance sheet shows the asset figures for the 2022-2023 financial year, compared with the previous financial year.
Total assets (including the value of the building) of £46,104 were brought forward from the previous financial year. Surplus expenditure over income in the 2022-2023 financial year
added to this figure gives a total asset figure as at January 2023 of £63246. The current asset figure (bank account balances less liabilities) has increased from £38881 to £58188.
During the course of the year the setting was able to pay off the total amount of the bounce back loan from Nat West Bank, taken out during the 2021-2022 financial year, thus avoiding interest charges.
Contingency for Closure amounts
The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand, approximately £55132 calculated as detailed at the bottom of the balance sheet. This figure includes Hive demolition costs and ground refurbishment.
This year the current assets held, taking into account other restricted amounts to be carried forward for fundraising, EYPP,DAF and ISF funding, are not sufficient to cover the contingency amount resulting in a minus £502 allocated to the unrestricted general fund . Whilst this is not ideal, it should be noted that the general fund is in a significantly better position than the previous year, the necessity to close should hopefully be covered by insurances that are in place.
| £ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ £ Income Fees 18018 WC Grant Funding 116521 Fund Raising Income 491 Donations 0 Free School Meals Income 420 Grant Income 2000 ISF funding 4320 EYPP Grant 1758 DAF income 2400 PPE income 0 Interest received 84 TOTAL INCOME 146012 Less expenditure Salaries 102721 74689 Less staffing charge back 13316 89405 74689 Er's pension costs 1356 809 TOTAL STAFFING 90761 Staff Training 1162 DBS checks 205 Consumables 4367 Fund Raising 817 Staff Refreshments 14 Finance Management 4845 Subscriptions 716 Utilities Electricity 2975 Water 599 Building costs (£2k from grants) 1330 Equipment 6635 Grant spend 2000 Lease costs 675 Insurance 1720 Refuse 693 Internet & Telephone 862 Advertising and Promotion 17 Grounds 313 Sundry Free School Meal spend 420 Bad debts written off 0 EYPP spend 1486 PPE Spend 0 ISF Spend 2477 DAF Spend 1617 rounding adjustment -2 Depreciation 2166 TOTAL EXPENDITURE 128870 17142 17142 Running costs for contingency annual 17779 3 months 5926 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2023 Surplus Running Income over Surplus Annual Income over Expenditure 2022-2023 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 82,640 5,057 87697 Current Assets Unrestricted Petty Cash 265 8 Cash income held 0 0 Busy Bees Nat West Account 15099 23984 Large Purchases Cash Account 693 Personal Loan to staff member 5500 Debtors 6370 659 27927 Restricted Deposit Account 31597 34512 31597 59524 LESS Current liabilities Trade Creditors 412 255 PAYE/NI 924 27 Bounce Back Loan 0 20000 1336 58188 Net Assets 63245 Financed by Accumulated Fund as at 1st February 2020 46104 Surplus Income over Expenditure 17142 63246 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 5057 Contingency for closure 55132 FUNDRAISING bf 50 -21 plus fundraising balance in year -326 71 Balance of fundraising cf -276 EYPP bf 937 89 plus surplus EYPP in year 272 848 Balance of EYPP cf 1209 DAF bf 0 plus surplus DAF in year 783 Balance of DAF cf 783 ISF funding bf 0 plus surplus ISF in year 1843 Balance of ISF cf 1843 Unrestricted funds General fund -502 63246 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 20000 Increased from Redundancy 18908 Pay in lieu of notice 10297 4 weeks of ave administration/running costs 3 months ave 5926 55132 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2023 2022-2023 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 82,640 5,057 87697 Current Assets Unrestricted Petty Cash 265 8 Cash income held 0 0 Busy Bees Nat West Account 15099 23984 Large Purchases Cash Account 693 Personal Loan to staff member 5500 Debtors 6370 659 27927 Restricted Deposit Account 31597 34512 31597 59524 LESS Current liabilities Trade Creditors 412 255 PAYE/NI 924 27 Bounce Back Loan 0 20000 1336 58188 Net Assets 63245 Financed by Accumulated Fund as at 1st February 2020 46104 Surplus Income over Expenditure 17142 63246 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 5057 Contingency for closure 55132 FUNDRAISING bf 50 -21 plus fundraising balance in year -326 71 Balance of fundraising cf -276 EYPP bf 937 89 plus surplus EYPP in year 272 848 Balance of EYPP cf 1209 DAF bf 0 plus surplus DAF in year 783 Balance of DAF cf 783 ISF funding bf 0 plus surplus ISF in year 1843 Balance of ISF cf 1843 Unrestricted funds General fund -502 63246 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 20000 Increased from Redundancy 18908 Pay in lieu of notice 10297 4 weeks of ave administration/running costs 3 months ave 5926 55132 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2023 2022-2023 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 82,640 5,057 87697 Current Assets Unrestricted Petty Cash 265 8 Cash income held 0 0 Busy Bees Nat West Account 15099 23984 Large Purchases Cash Account 693 Personal Loan to staff member 5500 Debtors 6370 659 27927 Restricted Deposit Account 31597 34512 31597 59524 LESS Current liabilities Trade Creditors 412 255 PAYE/NI 924 27 Bounce Back Loan 0 20000 1336 58188 Net Assets 63245 Financed by Accumulated Fund as at 1st February 2020 46104 Surplus Income over Expenditure 17142 63246 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 5057 Contingency for closure 55132 FUNDRAISING bf 50 -21 plus fundraising balance in year -326 71 Balance of fundraising cf -276 EYPP bf 937 89 plus surplus EYPP in year 272 848 Balance of EYPP cf 1209 DAF bf 0 plus surplus DAF in year 783 Balance of DAF cf 783 ISF funding bf 0 plus surplus ISF in year 1843 Balance of ISF cf 1843 Unrestricted funds General fund -502 63246 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 20000 Increased from Redundancy 18908 Pay in lieu of notice 10297 4 weeks of ave administration/running costs 3 months ave 5926 55132 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2023 2022-2023 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 82,640 5,057 87697 Current Assets Unrestricted Petty Cash 265 8 Cash income held 0 0 Busy Bees Nat West Account 15099 23984 Large Purchases Cash Account 693 Personal Loan to staff member 5500 Debtors 6370 659 27927 Restricted Deposit Account 31597 34512 31597 59524 LESS Current liabilities Trade Creditors 412 255 PAYE/NI 924 27 Bounce Back Loan 0 20000 1336 58188 Net Assets 63245 Financed by Accumulated Fund as at 1st February 2020 46104 Surplus Income over Expenditure 17142 63246 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 5057 Contingency for closure 55132 FUNDRAISING bf 50 -21 plus fundraising balance in year -326 71 Balance of fundraising cf -276 EYPP bf 937 89 plus surplus EYPP in year 272 848 Balance of EYPP cf 1209 DAF bf 0 plus surplus DAF in year 783 Balance of DAF cf 783 ISF funding bf 0 plus surplus ISF in year 1843 Balance of ISF cf 1843 Unrestricted funds General fund -502 63246 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 20000 Increased from Redundancy 18908 Pay in lieu of notice 10297 4 weeks of ave administration/running costs 3 months ave 5926 55132 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2023 2022-2023 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 82,640 5,057 87697 Current Assets Unrestricted Petty Cash 265 8 Cash income held 0 0 Busy Bees Nat West Account 15099 23984 Large Purchases Cash Account 693 Personal Loan to staff member 5500 Debtors 6370 659 27927 Restricted Deposit Account 31597 34512 31597 59524 LESS Current liabilities Trade Creditors 412 255 PAYE/NI 924 27 Bounce Back Loan 0 20000 1336 58188 Net Assets 63245 Financed by Accumulated Fund as at 1st February 2020 46104 Surplus Income over Expenditure 17142 63246 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 5057 Contingency for closure 55132 FUNDRAISING bf 50 -21 plus fundraising balance in year -326 71 Balance of fundraising cf -276 EYPP bf 937 89 plus surplus EYPP in year 272 848 Balance of EYPP cf 1209 DAF bf 0 plus surplus DAF in year 783 Balance of DAF cf 783 ISF funding bf 0 plus surplus ISF in year 1843 Balance of ISF cf 1843 Unrestricted funds General fund -502 63246 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 20000 Increased from Redundancy 18908 Pay in lieu of notice 10297 4 weeks of ave administration/running costs 3 months ave 5926 55132 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2023 2022-2023 |
|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| £ 102721 13316 |
£ 90761 1162 205 2022 |
£ 18018 116521 491 0 420 2000 4320 1758 2400 0 84 -2023 |
£ |
£ 74689 |
£ 75498 1161 111 4239 133 11 4428 286 5771 392 21570 934 325 1535 633 764 141 243 128 2806 951 1108 374 -2 3095 2021 |
£ 15540 104610 204 379 0 0 3860 3654 1845 2300 3 -2022 |
£ 5760 |
£ At cost 87697 265 0 15099 693 5500 6370 |
£ Culumlative Depreciation 82,640 27927 31597 2022-2023 |
£ NBV 5,057 58188 |
£ At cost 87697 8 0 23984 659 |
£ Culumlative Depreciation 80,474 24651 34512 2021-2022 |
£ NBV 7,223 38881 |
||
| 31597 | 34512 | ||||||||||||||
| 146012 |
132395 126635 |
||||||||||||||
| 412 924 0 |
255 27 20000 -21 71 |
||||||||||||||
| 59524 1336 |
59163 20282 |
||||||||||||||
| 89405 1356 |
74689 809 |
||||||||||||||
| 50 -326 |
|||||||||||||||
| Consumables | 4367 | 5057 55132 -276 1209 783 1843 -502 |
7223 46019 50 937 0 0 -8125 |
||||||||||||
| Fund Raising | 817 | 63245 | 46104 40344 5760 |
||||||||||||
| Staff Refreshments Finance Management Subscriptions Utilities Electricity Water |
14 4845 716 2975 599 |
46104 17142 |
|||||||||||||
| 63246 | 46104 | ||||||||||||||
| Building costs (£2k from grants) Equipment Grant spend |
1330 6635 2000 |
||||||||||||||
Lease costs Insurance Refuse Internet & Telephone |
675 1720 693 862 |
||||||||||||||
| Advertising and Promotion | 17 | 937 272 |
89 848 |
||||||||||||
Grounds |
313 | ||||||||||||||
| Sundry Free School Meal spend Bad debts written off EYPP spend PPE Spend ISF Spend DAF Spend rounding adjustment Depreciation TOTAL EXPENDITURE Surplus Running Income over Surplus Annual Income over Expenditure |
420 0 1486 0 2477 1617 -2 2166 |
128870 | 17142 | ||||||||||||
| 0 783 |
|||||||||||||||
| 0 1843 |
|||||||||||||||
| 63246 | 46104 | ||||||||||||||
| 17142 | 5760 | e ouncil |
87697 20000 18908 10297 5926 |
55132 | Increased from 4 weeks of ave |
£20K as more weekly pay |
realistic cost | ||||||||
| Running costs for contingency annual 3 months |
17779 5926 |
||||||||||||||
Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Sectlon A Independent Examiner's Report Report to the trusteesl members of Busy Bees Pre-school On accounts for Ihe year ended Charity no (if any) 3181 January 2023 1015404 Set out on pages .?qn. n'JTbÈ<% ol nrfrti'.iOP.?I rlThr.- Respective responsibilities of trustees and examiner The charity's trustee5 are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 {'the Charities Act"} and that an independent examination is needed. IThe charity's gross income ex¢eeded £250,000 and l am qualified to undertake Ihe examinalion by being a qualified member of Inamed bodyll. Delete I l if not applicable. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145151{b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Comrnission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with Ihose records. 11 also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below.) 1. which gives me reasonable cause to believe that in. any material respect, the requirements.. to keep a¢¢ounting records in accordance with section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete th& words in the br8ck8ts if they do not apply. Signed: Date: Name: Pamela J Turner IER
Relevant professional qualification(s) or body {if any): Address: Section B Dis¢losure Only complete if the examiner needs to highlight material problems.IE.@. accounting records have not been kept in accordance with $132 of the Charities. Act 2011 and those accounts do not Comply with the rUIrementS of the 2008 Regulatlons setting out the form and content of charity accounts.. any material expenditure or action which appears not to be in accordance with the trusts of ihe charity.. anyfailure to be provided with information and explanations by any past or presènt trustee. officer or employee-, and any material consistency beeen the accounis and the tru5tees' annual report.) IER
Give here brief details of any items that the examiner wishes to disclose. IER