**BUSY BEES PRE-SCHOOL** ## **Treasurers Report For the Annual General Meeting – 2023** ## **- Income and Expenditure in the 2022 2023 financial year** The report shows an income over expenditure pre-school running figure of £17142 to the financial year ending January 2023. This figure includes £2166 in depreciation costs calculated as 30% of the net book value of the building. Fees and grant funding increased during the course of the year due to the pre-school due to an increase in the uptake of sessions. This may in part be due to the increased eligibility of parents for extended 30 hour funding. Staffing expenditure has increased significantly, however, this is to be expected with the increased numbers of children within sessions. Note that part of the manager’s staffing cost is being charged back to another setting within the area whom the manager is currently supporting. Subscriptions has increased due to the additional registrations with the National Day Nursery Association Office 365 Angora business – risk assessment and compliance (now cancelled for the future) Electricity charges are lower due to a problem with the metering unit in the setting. This will be corrected in the 2023-24 financial and a different charge back agreement with the school has now been established. Equipment cost is higher this year due to - £572 in new office computer equipment Garden refurbishment including £2656 that has been invested as an ‘up front’ payment for outdoor equipment be installed during the 2023 summer holiday period. Purchase and replacement of equipment and toys ## - Fund Raising in the 2022 2023 financial year Overall a total of £491 was raised from which £817 was spent, leaving a net deficit amount of £326 offset in part from the surplus amount of £50 brought forward from the previous financial year leaving a deficit amount to carry forward to the 2023-2024 financial year of minus £276. ## **- Balance Sheet Report for the 2022 2023 financial year** The Balance sheet shows the asset figures for the 2022-2023 financial year, compared with the previous financial year. Total assets (including the value of the building) of £46,104 were brought forward from the previous financial year. Surplus expenditure over income in the 2022-2023 financial year added to this figure gives a total asset figure as at January 2023 of £63246. The current asset figure (bank account balances less liabilities) has increased from £38881 to £58188. During the course of the year the setting was able to pay off the total amount of the bounce back loan from Nat West Bank, taken out during the 2021-2022 financial year, thus avoiding interest charges. ## Contingency for Closure amounts The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand, approximately £55132 calculated as detailed at the bottom of the balance sheet. This figure includes Hive demolition costs and ground refurbishment. This year the current assets held, taking into account other restricted amounts to be carried forward for fundraising, EYPP,DAF and ISF funding, are not sufficient to cover the contingency amount resulting in a **minus £502 allocated to the unrestricted general fund** . Whilst this is not ideal, it should be noted that the general fund is in a significantly better position than the previous year, the necessity to close should hopefully be covered by insurances that are in place. |£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023|£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023|£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023|£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023|£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023|£
£
£
£
£
**Income**
Fees
18018
WC Grant Funding
116521
Fund Raising Income
491
Donations
0
Free School Meals Income
420
Grant Income
2000
ISF funding
4320
EYPP Grant
1758
DAF income
2400
PPE income
0
Interest received
84
**TOTAL INCOME**
146012
**Less expenditure**
Salaries
102721
74689
Less staffing charge back
13316
89405
74689
Er's pension costs
1356
809
TOTAL STAFFING
90761
Staff Training
1162
DBS checks
205
Consumables
4367
Fund Raising
817
Staff Refreshments
14
Finance Management
4845
Subscriptions
716
Utilities
Electricity
2975
Water
599
Building costs (£2k from grants)
1330
Equipment
6635
Grant spend
2000
Lease costs
675
Insurance
1720
Refuse
693
Internet & Telephone
862
Advertising and Promotion
17
Grounds
313
Sundry
Free School Meal spend
420
Bad debts written off
0
EYPP spend
1486
PPE Spend
0
ISF Spend
2477
DAF Spend
1617
rounding adjustment
-2
Depreciation
2166
**TOTAL EXPENDITURE**
128870
17142
**17142**
**Running costs for contingency**
**annual**
17779
**3 months**
5926
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2023
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**
2022-2023||||£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
82,640
5,057
87697
Current Assets
Unrestricted
Petty Cash
265
8
Cash income held
0
0
Busy Bees Nat West Account
15099
23984
Large Purchases Cash Account
693
Personal Loan to staff member
5500
Debtors
6370
659
27927
Restricted
Deposit Account
31597
34512
31597
59524
LESS
Current liabilities
Trade Creditors
412
255
PAYE/NI
924
27
Bounce Back Loan
0
20000
1336
58188
**Net Assets**
63245
**Financed by**
Accumulated Fund as at 1st February 2020
46104
Surplus Income over Expenditure
17142
63246
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
5057
Contingency for closure
55132
**FUNDRAISING bf**
50
-21
plus fundraising balance in year
-326
71
Balance of fundraising cf
-276
**EYPP bf**
937
89
plus surplus EYPP in year
272
848
Balance of EYPP cf
1209
**DAF bf**
0
plus surplus DAF in year
783
Balance of DAF cf
783
**ISF funding bf**
0
plus surplus ISF in year
1843
Balance of ISF cf
1843
**Unrestricted funds**
General fund
-502
63246
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
20000
Increased from
Redundancy
18908
Pay in lieu of notice
10297
4 weeks of ave
administration/running costs 3 months ave
5926
55132
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2023
2022-2023|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
82,640
5,057
87697
Current Assets
Unrestricted
Petty Cash
265
8
Cash income held
0
0
Busy Bees Nat West Account
15099
23984
Large Purchases Cash Account
693
Personal Loan to staff member
5500
Debtors
6370
659
27927
Restricted
Deposit Account
31597
34512
31597
59524
LESS
Current liabilities
Trade Creditors
412
255
PAYE/NI
924
27
Bounce Back Loan
0
20000
1336
58188
**Net Assets**
63245
**Financed by**
Accumulated Fund as at 1st February 2020
46104
Surplus Income over Expenditure
17142
63246
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
5057
Contingency for closure
55132
**FUNDRAISING bf**
50
-21
plus fundraising balance in year
-326
71
Balance of fundraising cf
-276
**EYPP bf**
937
89
plus surplus EYPP in year
272
848
Balance of EYPP cf
1209
**DAF bf**
0
plus surplus DAF in year
783
Balance of DAF cf
783
**ISF funding bf**
0
plus surplus ISF in year
1843
Balance of ISF cf
1843
**Unrestricted funds**
General fund
-502
63246
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
20000
Increased from
Redundancy
18908
Pay in lieu of notice
10297
4 weeks of ave
administration/running costs 3 months ave
5926
55132
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2023
2022-2023|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
82,640
5,057
87697
Current Assets
Unrestricted
Petty Cash
265
8
Cash income held
0
0
Busy Bees Nat West Account
15099
23984
Large Purchases Cash Account
693
Personal Loan to staff member
5500
Debtors
6370
659
27927
Restricted
Deposit Account
31597
34512
31597
59524
LESS
Current liabilities
Trade Creditors
412
255
PAYE/NI
924
27
Bounce Back Loan
0
20000
1336
58188
**Net Assets**
63245
**Financed by**
Accumulated Fund as at 1st February 2020
46104
Surplus Income over Expenditure
17142
63246
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
5057
Contingency for closure
55132
**FUNDRAISING bf**
50
-21
plus fundraising balance in year
-326
71
Balance of fundraising cf
-276
**EYPP bf**
937
89
plus surplus EYPP in year
272
848
Balance of EYPP cf
1209
**DAF bf**
0
plus surplus DAF in year
783
Balance of DAF cf
783
**ISF funding bf**
0
plus surplus ISF in year
1843
Balance of ISF cf
1843
**Unrestricted funds**
General fund
-502
63246
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
20000
Increased from
Redundancy
18908
Pay in lieu of notice
10297
4 weeks of ave
administration/running costs 3 months ave
5926
55132
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2023
2022-2023|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
82,640
5,057
87697
Current Assets
Unrestricted
Petty Cash
265
8
Cash income held
0
0
Busy Bees Nat West Account
15099
23984
Large Purchases Cash Account
693
Personal Loan to staff member
5500
Debtors
6370
659
27927
Restricted
Deposit Account
31597
34512
31597
59524
LESS
Current liabilities
Trade Creditors
412
255
PAYE/NI
924
27
Bounce Back Loan
0
20000
1336
58188
**Net Assets**
63245
**Financed by**
Accumulated Fund as at 1st February 2020
46104
Surplus Income over Expenditure
17142
63246
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
5057
Contingency for closure
55132
**FUNDRAISING bf**
50
-21
plus fundraising balance in year
-326
71
Balance of fundraising cf
-276
**EYPP bf**
937
89
plus surplus EYPP in year
272
848
Balance of EYPP cf
1209
**DAF bf**
0
plus surplus DAF in year
783
Balance of DAF cf
783
**ISF funding bf**
0
plus surplus ISF in year
1843
Balance of ISF cf
1843
**Unrestricted funds**
General fund
-502
63246
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
20000
Increased from
Redundancy
18908
Pay in lieu of notice
10297
4 weeks of ave
administration/running costs 3 months ave
5926
55132
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2023
2022-2023|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
82,640
5,057
87697
Current Assets
Unrestricted
Petty Cash
265
8
Cash income held
0
0
Busy Bees Nat West Account
15099
23984
Large Purchases Cash Account
693
Personal Loan to staff member
5500
Debtors
6370
659
27927
Restricted
Deposit Account
31597
34512
31597
59524
LESS
Current liabilities
Trade Creditors
412
255
PAYE/NI
924
27
Bounce Back Loan
0
20000
1336
58188
**Net Assets**
63245
**Financed by**
Accumulated Fund as at 1st February 2020
46104
Surplus Income over Expenditure
17142
63246
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
5057
Contingency for closure
55132
**FUNDRAISING bf**
50
-21
plus fundraising balance in year
-326
71
Balance of fundraising cf
-276
**EYPP bf**
937
89
plus surplus EYPP in year
272
848
Balance of EYPP cf
1209
**DAF bf**
0
plus surplus DAF in year
783
Balance of DAF cf
783
**ISF funding bf**
0
plus surplus ISF in year
1843
Balance of ISF cf
1843
**Unrestricted funds**
General fund
-502
63246
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
20000
Increased from
Redundancy
18908
Pay in lieu of notice
10297
4 weeks of ave
administration/running costs 3 months ave
5926
55132
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2023
2022-2023||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||£
102721
13316|£




90761
1162
205
2022|£
18018
116521
491
0
420
2000
4320
1758
2400
0
84
-2023|£











|£
74689|£



75498
1161
111
4239
133
11
4428
286
5771
392
21570
934
325
1535
633
764
141
243
128
2806
951
1108
374
-2
3095
2021|£
15540
104610
204
379
0
0
3860
3654
1845
2300
3
-2022|£













5760||£
At cost
87697
265
0
15099
693
5500
6370|£
Culumlative
Depreciation

82,640






27927

31597
2022-2023|£
NBV
5,057




58188|£
At cost
87697
8
0
23984
659|£
Culumlative
Depreciation

80,474




24651

34512
2021-2022|£
NBV
7,223




38881| |||||||||||31597|||34512||| ||||146012


||||132395

























126635||||||||| |||||||||||412
924
0|||255
27
20000





-21
71||| ||||||||||||59524



1336|||59163



20282|| ||89405
1356||||74689
809||||||||||| ||||||||||||||||| |||||||||||50
-326|||||| |Consumables||4367|||||||||5057
55132


-276


1209


783


1843
-502|||7223
46019


50


937
0
0
-8125|| |Fund Raising||817||||||||||63245|||46104
40344
5760| |Staff Refreshments
Finance Management
Subscriptions
Utilities
Electricity
Water||14
4845
716
2975
599||||||||||46104
17142|||| |||||||||||||63246|||46104| ||||||||||||||||| |Building costs (£2k from grants)
Equipment
Grant spend||1330
6635
2000|||||||||||||| |
Lease costs
Insurance
Refuse
Internet & Telephone||675
1720
693
862|||||||||||||| |Advertising and Promotion||17||||||||937
272|||89
848||| |
Grounds||313|||||||||||||| |Sundry
Free School Meal spend
Bad debts written off
EYPP spend
PPE Spend
ISF Spend
DAF Spend
rounding adjustment
Depreciation
**TOTAL EXPENDITURE**
**Surplus Running Income over**
**Surplus Annual Income over**
**Expenditure**||420
0
1486
0
2477
1617
-2
2166|128870|17142|||||||||||| |||||||||||0
783|||||| |||||||||||0
1843|||||| ||||||||||||||||| ||||||||||||||||| |||||||||||||63246|||46104| ||||||||||||||||| |||||**17142**||||**5760**||e
ouncil|87697
20000
18908
10297
5926|55132|Increased from
4 weeks of ave
|£20K as more
weekly pay|realistic cost| ||||||||||||||||| |**Running costs for contingency**
**annual**
**3 months**||17779
5926|||||||||||||| ||||||||||||||||| Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Sectlon A Independent Examiner's Report Report to the trusteesl members of Busy Bees Pre-school On accounts for Ihe year ended Charity no (if any) 3181 January 2023 1015404 Set out on pages .?qn. n'JTbÈ<% ol nrfrti'.iOP.?I rlThr.- Respective responsibilities of trustees and examiner The charity's trustee5 are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 {'the Charities Act"} and that an independent examination is needed. IThe charity's gross income ex¢eeded £250,000 and l am qualified to undertake Ihe examinalion by being a qualified member of Inamed bodyll. Delete I l if not applicable. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145151{b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Comrnission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with Ihose records. 11 also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below.) 1. which gives me reasonable cause to believe that in. any material respect, the requirements.. to keep a¢¢ounting records in accordance with section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete th& words in the br8ck8ts if they do not apply. Signed: Date: Name: Pamela J Turner IER Relevant professional qualification(s) or body {if any): Address: Section B Dis¢losure Only complete if the examiner needs to highlight material problems.IE.@. accounting records have not been kept in accordance with $132 of the Charities. Act 2011 and those accounts do not Comply with the r￿UIrementS of the 2008 Regulatlons setting out the form and content of charity accounts.. any material expenditure or action which appears not to be in accordance with the trusts of ihe charity.. anyfailure to be provided with information and explanations by any past or presènt trustee. officer or employee-, and any material consistency be￿een the accounis and the tru5tees' annual report.) IER Give here brief details of any items that the examiner wishes to disclose. IER