BUSY BEES PRE-SCHOOL
Treasurers Report For the Annual General Meeting – 2021
- Income and Expenditure in the 2020 2021 financial year
The report shows an income over expenditure pre-school running figure of £6967 to the financial year ending January 2021. This figure includes £4422 in depreciation costs calculated as 30% of the net book value of the building.
In what has been a difficult time due to Covid lockdowns and restrictions, including the loss some grant income during the period of closure from April to June, whilst ensuring the salaries of staff were maintained at a 100% level to have come to the end of the financial year with any sort of surplus is a testament to the staff in their willingness to return to work during the pandemic.
- Fund Raising in the 2020 2021 financial year
Overall a total of £276 was raised from which £303 was spent, leaving a net deficit amount of £27 offset in part from amounts brought forward from the 2019-2020 financial year leaving minus £21 to carry forward to the 2020-2021 financial year.
- Balance Sheet Report for the 2020 2021 financial year
The Balance sheet shows the asset figures for the 2020-2021 financial year, compared with the previous financial year.
Total assets (including the value of the building) of £33,377 were brought forward from 2019-2020. Surplus expenditure over income in the 2020-2021 financial year added to this figure gives a total asset figure as at January 2021 of £40,344. The current asset figure (bank account balances less liabilities) has increased from £18,637 to £30026.
Contingency for Closure amounts
The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand, approximately £25,265 calculated as detailed at the bottom of the balance sheet. This figure includes Hive demolition costs and ground refurbishment. This year the current assets held by the group are sufficient to cover this contingency amount with a remaining amount of £4,693 allocated to the unrestricted general fund. This has been achieved by a reduction in redundancy amounts required due to some long standing members of staff no longer working for the group.
| £ £ £ £ Income Fees 9767 WCC Grants 78695 Milk grant 193 Fund Raising 276 Training Donations Sundry Grants ISF Income EYPP Income 754 DAF Income 309 PPE Income 1890 Bank Interest 8 TOTAL INCOME 91892 Less expenditure Salaries 56067 59387 DBS checks 126 415 Consumables 3680 3086 Milk 98 276 Fund Raising 303 464 Staff Refreshments 20 54 Finance Management 4544 4717 Subscriptions 685 567 Utilities Electricity 0 2717 Water 0 497 Building costs 622 132 Equipment 4592 983 Training 1452 225 Grants Lease costs 0 300 Insurance 2459 604 Refuse 295 630 Internet & Telephone 710 695 Advertising and Promotion 106 Grounds 10 485 Sundry Er's pension costs 708 506 Bad debts written off 2135 617 EYPP spend 1182 1531 PPE Spend 710 rounding adjustment -1 4 Depreciation 4422 6317 TOTAL EXPENDITURE 84925 6967 Less Building Dispute Costs 0 6967 Surplus Running Income over Surplus Annual Income over* 2020-2021 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2021 |
£ £ £ £ Income Fees 9767 WCC Grants 78695 Milk grant 193 Fund Raising 276 Training Donations Sundry Grants ISF Income EYPP Income 754 DAF Income 309 PPE Income 1890 Bank Interest 8 TOTAL INCOME 91892 Less expenditure Salaries 56067 59387 DBS checks 126 415 Consumables 3680 3086 Milk 98 276 Fund Raising 303 464 Staff Refreshments 20 54 Finance Management 4544 4717 Subscriptions 685 567 Utilities Electricity 0 2717 Water 0 497 Building costs 622 132 Equipment 4592 983 Training 1452 225 Grants Lease costs 0 300 Insurance 2459 604 Refuse 295 630 Internet & Telephone 710 695 Advertising and Promotion 106 Grounds 10 485 Sundry Er's pension costs 708 506 Bad debts written off 2135 617 EYPP spend 1182 1531 PPE Spend 710 rounding adjustment -1 4 Depreciation 4422 6317 TOTAL EXPENDITURE 84925 6967 Less Building Dispute Costs 0 6967 Surplus Running Income over Surplus Annual Income over* 2020-2021 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2021 |
£ £ £ £ Income Fees 9767 WCC Grants 78695 Milk grant 193 Fund Raising 276 Training Donations Sundry Grants ISF Income EYPP Income 754 DAF Income 309 PPE Income 1890 Bank Interest 8 TOTAL INCOME 91892 Less expenditure Salaries 56067 59387 DBS checks 126 415 Consumables 3680 3086 Milk 98 276 Fund Raising 303 464 Staff Refreshments 20 54 Finance Management 4544 4717 Subscriptions 685 567 Utilities Electricity 0 2717 Water 0 497 Building costs 622 132 Equipment 4592 983 Training 1452 225 Grants Lease costs 0 300 Insurance 2459 604 Refuse 295 630 Internet & Telephone 710 695 Advertising and Promotion 106 Grounds 10 485 Sundry Er's pension costs 708 506 Bad debts written off 2135 617 EYPP spend 1182 1531 PPE Spend 710 rounding adjustment -1 4 Depreciation 4422 6317 TOTAL EXPENDITURE 84925 6967 Less Building Dispute Costs 0 6967 Surplus Running Income over Surplus Annual Income over* 2020-2021 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2021 |
£ £ £ £ Income Fees 9767 WCC Grants 78695 Milk grant 193 Fund Raising 276 Training Donations Sundry Grants ISF Income EYPP Income 754 DAF Income 309 PPE Income 1890 Bank Interest 8 TOTAL INCOME 91892 Less expenditure Salaries 56067 59387 DBS checks 126 415 Consumables 3680 3086 Milk 98 276 Fund Raising 303 464 Staff Refreshments 20 54 Finance Management 4544 4717 Subscriptions 685 567 Utilities Electricity 0 2717 Water 0 497 Building costs 622 132 Equipment 4592 983 Training 1452 225 Grants Lease costs 0 300 Insurance 2459 604 Refuse 295 630 Internet & Telephone 710 695 Advertising and Promotion 106 Grounds 10 485 Sundry Er's pension costs 708 506 Bad debts written off 2135 617 EYPP spend 1182 1531 PPE Spend 710 rounding adjustment -1 4 Depreciation 4422 6317 TOTAL EXPENDITURE 84925 6967 Less Building Dispute Costs 0 6967 Surplus Running Income over Surplus Annual Income over* 2020-2021 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2021 |
£ £ £ £ Income Fees 9767 WCC Grants 78695 Milk grant 193 Fund Raising 276 Training Donations Sundry Grants ISF Income EYPP Income 754 DAF Income 309 PPE Income 1890 Bank Interest 8 TOTAL INCOME 91892 Less expenditure Salaries 56067 59387 DBS checks 126 415 Consumables 3680 3086 Milk 98 276 Fund Raising 303 464 Staff Refreshments 20 54 Finance Management 4544 4717 Subscriptions 685 567 Utilities Electricity 0 2717 Water 0 497 Building costs 622 132 Equipment 4592 983 Training 1452 225 Grants Lease costs 0 300 Insurance 2459 604 Refuse 295 630 Internet & Telephone 710 695 Advertising and Promotion 106 Grounds 10 485 Sundry Er's pension costs 708 506 Bad debts written off 2135 617 EYPP spend 1182 1531 PPE Spend 710 rounding adjustment -1 4 Depreciation 4422 6317 TOTAL EXPENDITURE 84925 6967 Less Building Dispute Costs 0 6967 Surplus Running Income over Surplus Annual Income over* 2020-2021 Busy Bees Pre-School Income and Expenditure for the period ending 31st January 2021 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 77,379 10,318 87697 Current Assets Unrestricted Petty Cash 74 82 Cash income held 199 87 Busy Bees Nat West Account 9375 5526 Debtors 618 3379 10266 Restricted Deposit Account 20009 10002 20009 30275 LESS Current liabilities Creditors 249 439 adjustment to creditors figure from prev f/y Court order for building dispute 249 30026 Net Assets 40344 Financed by Accumulated Fund as at 1st February 2020 33377 Surplus Income over Expenditure 6967 40344 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 10318 Contingency for closure 25265 FUNDRAISING bf 6 79 plus fundraising balance in year -27 -73 Balance fo fundraising cf -21 EYPP bf 517 730 plus surplus EYPP in year -428 -213 Balance of EYPP cf 89 Unrestricted funds General fund 4693 40344 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 8000 Increased by Redundancy 10191 Pay in lieu of notice 5504 4 weeks of a administration 1020 Building removal site restoration 500 lease costs noticeperiod 50 25265 2020-2021 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2021 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 77,379 10,318 87697 Current Assets Unrestricted Petty Cash 74 82 Cash income held 199 87 Busy Bees Nat West Account 9375 5526 Debtors 618 3379 10266 Restricted Deposit Account 20009 10002 20009 30275 LESS Current liabilities Creditors 249 439 adjustment to creditors figure from prev f/y Court order for building dispute 249 30026 Net Assets 40344 Financed by Accumulated Fund as at 1st February 2020 33377 Surplus Income over Expenditure 6967 40344 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 10318 Contingency for closure 25265 FUNDRAISING bf 6 79 plus fundraising balance in year -27 -73 Balance fo fundraising cf -21 EYPP bf 517 730 plus surplus EYPP in year -428 -213 Balance of EYPP cf 89 Unrestricted funds General fund 4693 40344 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 8000 Increased by Redundancy 10191 Pay in lieu of notice 5504 4 weeks of a administration 1020 Building removal site restoration 500 lease costs noticeperiod 50 25265 2020-2021 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2021 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 77,379 10,318 87697 Current Assets Unrestricted Petty Cash 74 82 Cash income held 199 87 Busy Bees Nat West Account 9375 5526 Debtors 618 3379 10266 Restricted Deposit Account 20009 10002 20009 30275 LESS Current liabilities Creditors 249 439 adjustment to creditors figure from prev f/y Court order for building dispute 249 30026 Net Assets 40344 Financed by Accumulated Fund as at 1st February 2020 33377 Surplus Income over Expenditure 6967 40344 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 10318 Contingency for closure 25265 FUNDRAISING bf 6 79 plus fundraising balance in year -27 -73 Balance fo fundraising cf -21 EYPP bf 517 730 plus surplus EYPP in year -428 -213 Balance of EYPP cf 89 Unrestricted funds General fund 4693 40344 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 8000 Increased by Redundancy 10191 Pay in lieu of notice 5504 4 weeks of a administration 1020 Building removal site restoration 500 lease costs noticeperiod 50 25265 2020-2021 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2021 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 77,379 10,318 87697 Current Assets Unrestricted Petty Cash 74 82 Cash income held 199 87 Busy Bees Nat West Account 9375 5526 Debtors 618 3379 10266 Restricted Deposit Account 20009 10002 20009 30275 LESS Current liabilities Creditors 249 439 adjustment to creditors figure from prev f/y Court order for building dispute 249 30026 Net Assets 40344 Financed by Accumulated Fund as at 1st February 2020 33377 Surplus Income over Expenditure 6967 40344 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 10318 Contingency for closure 25265 FUNDRAISING bf 6 79 plus fundraising balance in year -27 -73 Balance fo fundraising cf -21 EYPP bf 517 730 plus surplus EYPP in year -428 -213 Balance of EYPP cf 89 Unrestricted funds General fund 4693 40344 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 8000 Increased by Redundancy 10191 Pay in lieu of notice 5504 4 weeks of a administration 1020 Building removal site restoration 500 lease costs noticeperiod 50 25265 2020-2021 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2021 |
£ £ £ £ Culumlative Fixed assets At cost Depreciation NBV At cost Building 87697 77,379 10,318 87697 Current Assets Unrestricted Petty Cash 74 82 Cash income held 199 87 Busy Bees Nat West Account 9375 5526 Debtors 618 3379 10266 Restricted Deposit Account 20009 10002 20009 30275 LESS Current liabilities Creditors 249 439 adjustment to creditors figure from prev f/y Court order for building dispute 249 30026 Net Assets 40344 Financed by Accumulated Fund as at 1st February 2020 33377 Surplus Income over Expenditure 6967 40344 Notes to the Account The Accumulated fund is held as Restricted funds Net book value of building 10318 Contingency for closure 25265 FUNDRAISING bf 6 79 plus fundraising balance in year -27 -73 Balance fo fundraising cf -21 EYPP bf 517 730 plus surplus EYPP in year -428 -213 Balance of EYPP cf 89 Unrestricted funds General fund 4693 40344 purchase price of new Hive building 87697 Hive building fixed asset value Depreciation calculated at 30% of net book value Contingency for closure building removal costs - dictated by Wiltshire Council 8000 Increased by Redundancy 10191 Pay in lieu of notice 5504 4 weeks of a administration 1020 Building removal site restoration 500 lease costs noticeperiod 50 25265 2020-2021 Busy Bees Pre-School Balance Sheet for the period ending 31st January 2021 |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| £ 56067 126 3680 98 303 20 4544 685 0 0 622 4592 1452 0 2459 295 710 106 10 708 2135 1182 710 -1 4422 |
£ 9767 78695 193 276 754 309 1890 8 2020-2021 |
£ 6967 0 |
£ 59387 415 3086 276 464 54 4717 567 2717 497 132 983 225 300 604 630 695 485 506 617 1531 4 6317 |
£ 11402 78210 163 391 50 1318 33 2019-20 |
£ 6358 1965 |
£ At cost 87697 74 199 9375 618 |
£ £ Culumlative Depreciation NBV 77,379 10,318 10266 20009 30275 249 30026 40344 33377 6967 40344 10318 25265 -21 89 4693 2020-2021 |
£ At cost 87697 82 87 5526 3379 |
£ £ Culumlative Depreciation NBV 72,957 14,740 9074 10002 19076 439 18637 33377 28984 4393 33377 14740 22500 6 517 -4386 2019-20 |
||||
| 20009 | 10002 | ||||||||||||
| 249 6 -27 |
439 79 -73 730 -213 |
||||||||||||
| 30275 |
19076 |
||||||||||||
| 91892 84925 |
91567 85209 |
||||||||||||
| 249 10318 25265 -21 89 4693 |
439 14740 22500 6 517 -4386 |
||||||||||||
| 40344 | 33377 28984 4393 |
||||||||||||
| 33377 6967 |
|||||||||||||
| 40344 | 33377 | ||||||||||||
| 517 -428 |
|||||||||||||
| 40344 | 33377 | ||||||||||||
| e uncil |
87697 8000 10191 5504 1020 500 50 |
25265 | Increased by 4 weeks of a |
£1k for inflati ve weekly pay |
on in 2021 |
||||||||
| 6967 | 4393 | ||||||||||||
- Due to covid closures Lease, Electricity and Water in the year have not been invoiced and will be charged after the end of the financial year. Due to the accounts being issued on a cash basis no accruals have been included for this. All of these costs are charged back by Southwick school
Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trusteesl members of hai-ity Nanie Busy Bees Pre-school On accounts for the year ended Charity no (if any) 31st January 2021 1015404 Set out on pages (rpmr2nil)pr to in.cliJdp. I I'la P9.OP. ni !mk)ar8 Df addi!!nn?18lippt.%! Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. [The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] if not applicable. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Pamela J Turner
Relevant professional qualification(s) or body (if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities, Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees, annual report.)
Give here brief details of any items that the examiner wishes to disclose.