## **BUSY BEES PRE-SCHOOL** ## **Treasurers Report For the Annual General Meeting – 2021** ## **- Income and Expenditure in the 2020 2021 financial year** The report shows an income over expenditure pre-school running figure of £6967 to the financial year ending January 2021. This figure includes £4422 in depreciation costs calculated as 30% of the net book value of the building. In what has been a difficult time due to Covid lockdowns and restrictions, including the loss some grant income during the period of closure from April to June, whilst ensuring the salaries of staff were maintained at a 100% level to have come to the end of the financial year with any sort of surplus is a testament to the staff in their willingness to return to work during the pandemic. - Fund Raising in the 2020 2021 financial year Overall a total of £276 was raised from which £303 was spent, leaving a net deficit amount of £27 offset in part from amounts brought forward from the 2019-2020 financial year leaving minus £21 to carry forward to the 2020-2021 financial year. ## **- Balance Sheet Report for the 2020 2021 financial year** The Balance sheet shows the asset figures for the 2020-2021 financial year, compared with the previous financial year. Total assets (including the value of the building) of £33,377 were brought forward from 2019-2020. Surplus expenditure over income in the 2020-2021 financial year added to this figure gives a total asset figure as at January 2021 of £40,344. The current asset figure (bank account balances less liabilities) has increased from £18,637 to £30026. ## Contingency for Closure amounts The Early Years Alliance recommends that the Pre-school keep three months running costs plus the cost of redundancy pay in hand, approximately £25,265 calculated as detailed at the bottom of the balance sheet. This figure includes Hive demolition costs and ground refurbishment. This year the current assets held by the group are sufficient to cover this contingency amount with a remaining amount of £4,693 allocated to the unrestricted general fund. This has been achieved by a reduction in redundancy amounts required due to some long standing members of staff no longer working for the group. |£
£
£
£
**Income**
Fees
9767
WCC Grants
78695
Milk grant
193
Fund Raising
276
Training
Donations
Sundry
Grants
ISF Income
EYPP Income
754
DAF Income
309
PPE Income
1890
Bank Interest
8
**TOTAL INCOME**
91892
**Less expenditure**
Salaries
56067
59387
DBS checks
126
415
Consumables
3680
3086
Milk
98
276
Fund Raising
303
464
Staff Refreshments
20
54
Finance Management
4544
4717
Subscriptions
685
567
Utilities
Electricity
*
0
2717
Water
*
0
497
Building costs
622
132
Equipment
4592
983
Training
1452
225
Grants
Lease costs
*
0
300
Insurance
2459
604
Refuse
295
630
Internet & Telephone
710
695
Advertising and Promotion
106
Grounds
10
485
Sundry
Er's pension costs
708
506
Bad debts written off
2135
617
EYPP spend
1182
1531
PPE Spend
710
rounding adjustment
-1
4
Depreciation
4422
6317
**TOTAL EXPENDITURE**
84925
6967
Less
Building Dispute Costs
0
**6967**
**Surplus Running Income over**
**Surplus Annual Income over**
2020-2021
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2021|£
£
£
£
**Income**
Fees
9767
WCC Grants
78695
Milk grant
193
Fund Raising
276
Training
Donations
Sundry
Grants
ISF Income
EYPP Income
754
DAF Income
309
PPE Income
1890
Bank Interest
8
**TOTAL INCOME**
91892
**Less expenditure**
Salaries
56067
59387
DBS checks
126
415
Consumables
3680
3086
Milk
98
276
Fund Raising
303
464
Staff Refreshments
20
54
Finance Management
4544
4717
Subscriptions
685
567
Utilities
Electricity
*
0
2717
Water
*
0
497
Building costs
622
132
Equipment
4592
983
Training
1452
225
Grants
Lease costs
*
0
300
Insurance
2459
604
Refuse
295
630
Internet & Telephone
710
695
Advertising and Promotion
106
Grounds
10
485
Sundry
Er's pension costs
708
506
Bad debts written off
2135
617
EYPP spend
1182
1531
PPE Spend
710
rounding adjustment
-1
4
Depreciation
4422
6317
**TOTAL EXPENDITURE**
84925
6967
Less
Building Dispute Costs
0
**6967**
**Surplus Running Income over**
**Surplus Annual Income over**
2020-2021
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2021|£
£
£
£
**Income**
Fees
9767
WCC Grants
78695
Milk grant
193
Fund Raising
276
Training
Donations
Sundry
Grants
ISF Income
EYPP Income
754
DAF Income
309
PPE Income
1890
Bank Interest
8
**TOTAL INCOME**
91892
**Less expenditure**
Salaries
56067
59387
DBS checks
126
415
Consumables
3680
3086
Milk
98
276
Fund Raising
303
464
Staff Refreshments
20
54
Finance Management
4544
4717
Subscriptions
685
567
Utilities
Electricity
*
0
2717
Water
*
0
497
Building costs
622
132
Equipment
4592
983
Training
1452
225
Grants
Lease costs
*
0
300
Insurance
2459
604
Refuse
295
630
Internet & Telephone
710
695
Advertising and Promotion
106
Grounds
10
485
Sundry
Er's pension costs
708
506
Bad debts written off
2135
617
EYPP spend
1182
1531
PPE Spend
710
rounding adjustment
-1
4
Depreciation
4422
6317
**TOTAL EXPENDITURE**
84925
6967
Less
Building Dispute Costs
0
**6967**
**Surplus Running Income over**
**Surplus Annual Income over**
2020-2021
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2021|£
£
£
£
**Income**
Fees
9767
WCC Grants
78695
Milk grant
193
Fund Raising
276
Training
Donations
Sundry
Grants
ISF Income
EYPP Income
754
DAF Income
309
PPE Income
1890
Bank Interest
8
**TOTAL INCOME**
91892
**Less expenditure**
Salaries
56067
59387
DBS checks
126
415
Consumables
3680
3086
Milk
98
276
Fund Raising
303
464
Staff Refreshments
20
54
Finance Management
4544
4717
Subscriptions
685
567
Utilities
Electricity
*
0
2717
Water
*
0
497
Building costs
622
132
Equipment
4592
983
Training
1452
225
Grants
Lease costs
*
0
300
Insurance
2459
604
Refuse
295
630
Internet & Telephone
710
695
Advertising and Promotion
106
Grounds
10
485
Sundry
Er's pension costs
708
506
Bad debts written off
2135
617
EYPP spend
1182
1531
PPE Spend
710
rounding adjustment
-1
4
Depreciation
4422
6317
**TOTAL EXPENDITURE**
84925
6967
Less
Building Dispute Costs
0
**6967**
**Surplus Running Income over**
**Surplus Annual Income over**
2020-2021
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2021|£
£
£
£
**Income**
Fees
9767
WCC Grants
78695
Milk grant
193
Fund Raising
276
Training
Donations
Sundry
Grants
ISF Income
EYPP Income
754
DAF Income
309
PPE Income
1890
Bank Interest
8
**TOTAL INCOME**
91892
**Less expenditure**
Salaries
56067
59387
DBS checks
126
415
Consumables
3680
3086
Milk
98
276
Fund Raising
303
464
Staff Refreshments
20
54
Finance Management
4544
4717
Subscriptions
685
567
Utilities
Electricity
*
0
2717
Water
*
0
497
Building costs
622
132
Equipment
4592
983
Training
1452
225
Grants
Lease costs
*
0
300
Insurance
2459
604
Refuse
295
630
Internet & Telephone
710
695
Advertising and Promotion
106
Grounds
10
485
Sundry
Er's pension costs
708
506
Bad debts written off
2135
617
EYPP spend
1182
1531
PPE Spend
710
rounding adjustment
-1
4
Depreciation
4422
6317
**TOTAL EXPENDITURE**
84925
6967
Less
Building Dispute Costs
0
**6967**
**Surplus Running Income over**
**Surplus Annual Income over**
2020-2021
Busy Bees Pre-School
Income and Expenditure
for the period ending 31st January 2021|||£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
77,379
10,318
87697
Current Assets
Unrestricted
Petty Cash
74
82
Cash income held
199
87
Busy Bees Nat West Account
9375
5526
Debtors
618
3379
10266
Restricted
Deposit Account
20009
10002
20009
30275
LESS
Current liabilities
Creditors
249
439
adjustment to creditors figure from prev f/y
Court order for building dispute
249
30026
**Net Assets**
40344
**Financed by**
Accumulated Fund as at 1st February 2020
33377
Surplus Income over Expenditure
6967
40344
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
10318
Contingency for closure
25265
FUNDRAISING bf
6
79
plus fundraising balance in year
-27
-73
Balance fo fundraising cf
-21
EYPP bf
517
730
plus surplus EYPP in year
-428
-213
Balance of EYPP cf
89
**Unrestricted funds**
General fund
4693
40344
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
8000
Increased by
Redundancy
10191
Pay in lieu of notice
5504
4 weeks of a
administration
1020
Building removal site restoration
500
lease costs noticeperiod
50
25265
2020-2021
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2021|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
77,379
10,318
87697
Current Assets
Unrestricted
Petty Cash
74
82
Cash income held
199
87
Busy Bees Nat West Account
9375
5526
Debtors
618
3379
10266
Restricted
Deposit Account
20009
10002
20009
30275
LESS
Current liabilities
Creditors
249
439
adjustment to creditors figure from prev f/y
Court order for building dispute
249
30026
**Net Assets**
40344
**Financed by**
Accumulated Fund as at 1st February 2020
33377
Surplus Income over Expenditure
6967
40344
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
10318
Contingency for closure
25265
FUNDRAISING bf
6
79
plus fundraising balance in year
-27
-73
Balance fo fundraising cf
-21
EYPP bf
517
730
plus surplus EYPP in year
-428
-213
Balance of EYPP cf
89
**Unrestricted funds**
General fund
4693
40344
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
8000
Increased by
Redundancy
10191
Pay in lieu of notice
5504
4 weeks of a
administration
1020
Building removal site restoration
500
lease costs noticeperiod
50
25265
2020-2021
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2021|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
77,379
10,318
87697
Current Assets
Unrestricted
Petty Cash
74
82
Cash income held
199
87
Busy Bees Nat West Account
9375
5526
Debtors
618
3379
10266
Restricted
Deposit Account
20009
10002
20009
30275
LESS
Current liabilities
Creditors
249
439
adjustment to creditors figure from prev f/y
Court order for building dispute
249
30026
**Net Assets**
40344
**Financed by**
Accumulated Fund as at 1st February 2020
33377
Surplus Income over Expenditure
6967
40344
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
10318
Contingency for closure
25265
FUNDRAISING bf
6
79
plus fundraising balance in year
-27
-73
Balance fo fundraising cf
-21
EYPP bf
517
730
plus surplus EYPP in year
-428
-213
Balance of EYPP cf
89
**Unrestricted funds**
General fund
4693
40344
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
8000
Increased by
Redundancy
10191
Pay in lieu of notice
5504
4 weeks of a
administration
1020
Building removal site restoration
500
lease costs noticeperiod
50
25265
2020-2021
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2021|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
77,379
10,318
87697
Current Assets
Unrestricted
Petty Cash
74
82
Cash income held
199
87
Busy Bees Nat West Account
9375
5526
Debtors
618
3379
10266
Restricted
Deposit Account
20009
10002
20009
30275
LESS
Current liabilities
Creditors
249
439
adjustment to creditors figure from prev f/y
Court order for building dispute
249
30026
**Net Assets**
40344
**Financed by**
Accumulated Fund as at 1st February 2020
33377
Surplus Income over Expenditure
6967
40344
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
10318
Contingency for closure
25265
FUNDRAISING bf
6
79
plus fundraising balance in year
-27
-73
Balance fo fundraising cf
-21
EYPP bf
517
730
plus surplus EYPP in year
-428
-213
Balance of EYPP cf
89
**Unrestricted funds**
General fund
4693
40344
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
8000
Increased by
Redundancy
10191
Pay in lieu of notice
5504
4 weeks of a
administration
1020
Building removal site restoration
500
lease costs noticeperiod
50
25265
2020-2021
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2021|£
£
£
£
Culumlative
Fixed assets
At cost
Depreciation
NBV
At cost
Building
87697
77,379
10,318
87697
Current Assets
Unrestricted
Petty Cash
74
82
Cash income held
199
87
Busy Bees Nat West Account
9375
5526
Debtors
618
3379
10266
Restricted
Deposit Account
20009
10002
20009
30275
LESS
Current liabilities
Creditors
249
439
adjustment to creditors figure from prev f/y
Court order for building dispute
249
30026
**Net Assets**
40344
**Financed by**
Accumulated Fund as at 1st February 2020
33377
Surplus Income over Expenditure
6967
40344
**Notes to the Account**
The Accumulated fund is held as
**Restricted funds**
Net book value of building
10318
Contingency for closure
25265
FUNDRAISING bf
6
79
plus fundraising balance in year
-27
-73
Balance fo fundraising cf
-21
EYPP bf
517
730
plus surplus EYPP in year
-428
-213
Balance of EYPP cf
89
**Unrestricted funds**
General fund
4693
40344
purchase price of new Hive building
87697
Hive building fixed asset value
Depreciation calculated at 30% of net book value
**Contingency for closure**
building removal costs - dictated by Wiltshire Council
8000
Increased by
Redundancy
10191
Pay in lieu of notice
5504
4 weeks of a
administration
1020
Building removal site restoration
500
lease costs noticeperiod
50
25265
2020-2021
Busy Bees Pre-School
Balance Sheet
for the period ending 31st January 2021||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||£
56067
126
3680
98
303
20
4544
685
0
0
622
4592
1452
0
2459
295
710
106
10
708
2135
1182
710
-1
4422|£
9767
78695
193
276
754
309
1890
8
2020-2021|£

6967
0|£
59387
415
3086
276
464
54
4717
567
2717
497
132
983
225
300
604
630
695
485
506
617
1531
4
6317|£
11402
78210
163
391
50
1318
33
2019-20|£

6358
1965||£
At cost
87697
74
199
9375
618|£
£
Culumlative
Depreciation
NBV

77,379
10,318

10266

20009
30275

249
30026
40344
33377
6967
40344
10318
25265

-21

89
4693
2020-2021||£
At cost
87697
82
87
5526
3379|£
£
Culumlative
Depreciation
NBV

72,957
14,740

9074

10002
19076

439
18637
33377
28984
4393
33377
14740
22500

6

517
-4386
2019-20|| |||||||||20009|||10002||| |||||||||249
6
-27|||439
79
-73
730
-213||| ||||||||||30275
|||19076
|| |||91892

84925|||91567

85209||||||||| ||||||||||249
10318
25265

-21

89
4693|||439
14740
22500

6

517
-4386|| |||||||||||40344|||33377
28984
4393| |||||||||||33377
6967|||| |||||||||||40344|||33377| ||||||||||||||| |||||||||517
-428|||||| ||||||||||||||| |||||||||||40344|||33377| ||||||||||||||| |||||||||e
uncil|87697
8000
10191
5504
1020
500
50|25265|Increased by
4 weeks of a|£1k for inflati
ve weekly pay|on in 2021
| ||||||||||||||| ||||||||||||||| ||||**6967**|||**4393**|||||||| ||||||||||||||| * Due to covid closures Lease, Electricity and Water in the year have not been invoiced and will be charged after the end of the financial year. Due to the accounts being issued on a cash basis no accruals have been included for this. All of these costs are charged back by Southwick school Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trusteesl members of hai-ity Nanie Busy Bees Pre-school On accounts for the year ended Charity no (if any) 31st January 2021 1015404 Set out on pages (rpmr2nil)pr to in.cliJdp. I I'la P9.OP. ni !mk)ar8 Df addi!!nn?18lippt.%! Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. [The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] if not applicable. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Pamela J Turner Relevant professional qualification(s) or body (if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities, Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees, annual report.) Give here brief details of any items that the examiner wishes to disclose.