Trustees’ Annual Report for the period
From 01 Jan 2023 Period start date To 31 Dec 2023 Period end date Charity name: The Guide Association County of Manchester
Charity registration number: 1015304
Objectives and Activities
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|---|---|---|
|SORP reference|
|Summary of the purposes of|Para 1.17|Girlguiding Manchester enables girls and|
|the charity as set out in its|young women to develop their potential|
|governing document|and make a difference to the world.|
|Through fun, friendship, challenge and|
|adventure we empower girls to find their|
|voice, inspiring them to discover the best in|
|themselves and to make a positive|
|difference in their community.|
|Summary of the main|Para 1.17 and|During the year, the charity provided|
|1.19|
|activities in relation to those|opportunities to girls and young women|
|purposes for the public|from a wide variety of backgrounds to|
|benefit, in particular, the|participate in a diverse range of activities to|
|activities, projects or|enhance their personal development,|
|services identified in the|extend their social skills and encourage|
|accounts.|them to reach their potential.|
|Opportunities included: residential events,|
|day events, service days and projects in|
|the local community.|
|Training programmes for leaders were|
|conducted to ensure that volunteers remain|
|skilled and comfortable with the policies,|
|regulations and programme of the|
|association. These trainings were|
|conducted in face-to-face settings or|
|online.|
|Statement confirming|Para 1.18|In carrying out their duties the trustees|
|whether the trustees have|have given due regard to the charity|
|had regard to the guidance|commission’s public benefit guidance when|
|issued by the Charity|making decisions relating to the charity|
|Commission on public|
|benefit|
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Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38
Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | •Providing exciting and age-appropriate sessions with young members based on the Girlguiding programme •Offering a safe space for members •Giving members the opportunity to work towards badges and awards to increase their skills and challenge themselves •Encouraging members to be a valuable part of their community •Offering high quality and relevant training to all our volunteers •Recognising the valuable contribution of volunteers via the presentation of awards good service and/or long service in Girlguiding •Supporting a growing number of members to enjoy international adventures |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See pages 9 and 10 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are used to support the aims of the charity |
| Amount of reserves held | Para 1.22 | 62,236 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees posts are openly advertised to all members. Nominations are received locally with the County Commissioner making the final decision |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Guide Association County of Manchester |
|---|---|
| Other name the charity uses | Girlguiding Manchester |
| Registered charity number | 1015304 |
| Charity’s principal address | Girlguiding Manchester c/o Girlguiding NWE Region Headquarters Guiding Way Preston PR2 5PD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Rona Rommel | County Commissioner |
Region Chief Commissioner Girlguiding North West England |
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| Lynn Hall | Treasurer | CountyCommissioner | ||
| Helen Humphreys | CountyPresident | CountyCommissioner | ||
| Enid Bell | Division Commissioner |
County Commissioner | ||
| Louisa Watson | Division Commissioner |
County Commissioner | ||
| Lesley Holroyd | Division Commissioner |
County Commissioner | ||
| Zoe Brindle | Division Commissioner |
County Commissioner | ||
| Alison Valentine- Higgs |
Division Commissioner |
County Commissioner | ||
| Lindsey Gilbert | Division Commissioner |
County Commissioner | ||
| Marie Chadderton | Division Commissioner |
County Commissioner | ||
| Ruth Saldanha | Division Commissioner |
County Commissioner | ||
| Nicola Patterson | Division Commissioner |
County Commissioner | ||
| Karen Thorne | Division Commissioner |
County Commissioner | ||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Catherine Bower ~~a~~ Position (eg Secretary, County Commissioner Chair, etc) ~~a~~ Date 19.11.2024 ~~Pp ee~~
Girlguiding Manchester (Charity Number 1015304)
Receipts and Payments Account
| 1 January 2023 to |
1 January 2023 to |
31st December 2023 £1,527.00 £420.00 £18,615.84 £1,590.00 £15,608.37 £3,176.75 £140.00 £41,077.96 £8,961.25 £1,424.73 £165.20 £3,306.78 £35.34 £4,354.21 £36.49 £1,529.25 £2,820.00 £5,131.00 £1,275.42 £1,559.29 £2,001.90 £226.08 £2,673.95 £35,500.89 £5,577.07 £38,778.21 £0.00 £0.00 £38,778.21 £44,355.28 £0.00 £0.00 £44,355.28 |
|---|---|---|
| Receipts [In] | ||
| GuidingDevelopment | £1,527.00 | |
| FinancialAssistance | £420.00 | |
| Misc | £18,615.84 | |
| Bit ofaDo | £1,590.00 | |
| Shop | £15,608.37 | |
| WinterWonderland | £3,176.75 | |
| Giggles at Gullivers | £140.00 | |
| Total | £41,077.96 | |
| Payments [Out] | ||
| Staff | £8,961.25 | |
| OfficeExpenses | £1,424.73 | |
| Volunteerexpenses | £165.20 | |
| GuidingDevelopment | £3,306.78 | |
| Outdoor/Residentials | £35.34 | |
| International | £4,354.21 | |
| Leadership Coordinater | £36.49 | |
| AwardsEvening | £1,529.25 | |
| Website | £2,820.00 | |
| FinancialAssistance | £5,131.00 | |
| Gifts &Awards | £1,275.42 | |
| Miscellaneous | £1,559.29 | |
| Bit ofaDo | £2,001.90 | |
| Shop | £226.08 | |
| WinterWonderland | £2,673.95 | |
| Totals | £35,500.89 | |
| Surplus ordeficitfor the year Balances brought forward Bank - 1 Bank - 2 Cash Balances in hand at year- end Bank - 1 Bank - 2 Cash |
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| £44,355.28 |
Independent revlewer's checkllst and confirmation form WE PISCOVEP. WE GROW Girlguiding Unft or level . to complete thls sectkn: Name of unft or level: Name of local ComMtsr: Contact detalls for IKal cornmlssi (emall addre55 or ph(me rxllnber): olsr (emall address or plm number): (a . I conllrni that I have carrled (Krt the follovAry checks on the xcwits for th• above unft or level: A bank aCcOt exists in the name of the unit or level, arKI most income15 Spwdng and inc(Th are aCCtelY recorded across flnandal reCth, IndlIng. . Paylng in b(M)ks • Invokes Grant money has been used for the rl8ht purpose Cash hdd ts mlnlmal Akney cdlected for another charfty has been passed on appropriately DurlThJ my revlew. ther• ha been no concerns about how the above unft or level keeps Or -c4 Slqnatur• P. rn . Date Iq- ¢ GlrtgMlrwJ 2021
Girl Guiding Independent Review financial year 2022-23
I have reviewed the above and undertaken a follow up conversation with the County Growth and PR Advisor. I can confirm there appears to be no cause for concern as to how the county accounts/spends money.
However, for clarity and robust governance I would consider the following recommendations: -
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The income of £41k includes £15.6k transferred from the MCR County shop, which is now closed, this represents 38% of the total income. The county needs to be mindful that there may be a large reduction in funding available in 2023/24.
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More detail when recording income, request remittances where possible or supporting paperwork which identifies who from and what for. i.e. recorded in miscellaneous income is £14,605 as annual subscription, more information about this income would be beneficial to the reader of the accounts.
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The type of income i.e. grants, fundraising, donations. This then should be recorded in the annual accounts within these categories making this type of income more identifiable.
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More analysis required of miscellaneous income as the bulk of the income has been put under this heading (£18.6k).
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Charity number on the accounts
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All payment requests should be supported by a receipt/invoice authorised in-line with the units approved signatories, with details clearly recorded in the cashbook.
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Grant funding Terms and Conditions need to be clear.
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Prior year comparator to be included in the accounts.
Patricia A Alexander – ACMA 19[th] November 2024