## **Trustees’ Annual Report for the period** **From 01 Jan 2023 Period start date To 31 Dec 2023 Period end date Charity name: The Guide Association County of Manchester** ## **Charity registration number: 1015304** ## **Objectives and Activities** **----- Start of picture text -----**
|||| |---|---|---| |SORP reference| |Summary of the purposes of|Para 1.17|Girlguiding Manchester enables girls and| |the charity as set out in its|young women to develop their potential| |governing document|and make a difference to the world.| |Through fun, friendship, challenge and| |adventure we empower girls to find their| |voice, inspiring them to discover the best in| |themselves and to make a positive| |difference in their community.| |Summary of the main|Para 1.17 and|During the year, the charity provided| |1.19| |activities in relation to those|opportunities to girls and young women| |purposes for the public|from a wide variety of backgrounds to| |benefit, in particular, the|participate in a diverse range of activities to| |activities, projects or|enhance their personal development,| |services identified in the|extend their social skills and encourage| |accounts.|them to reach their potential.| |Opportunities included: residential events,| |day events, service days and projects in| |the local community.| |Training programmes for leaders were| |conducted to ensure that volunteers remain| |skilled and comfortable with the policies,| |regulations and programme of the| |association. These trainings were| |conducted in face-to-face settings or| |online.| |Statement confirming|Para 1.18|In carrying out their duties the trustees| |whether the trustees have|have given due regard to the charity| |had regard to the guidance|commission’s public benefit guidance when| |issued by the Charity|making decisions relating to the charity| |Commission on public| |benefit| **----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•Providing exciting and age-appropriate
sessions with young members based on
the Girlguiding programme
•Offering a safe space for members
•Giving members the opportunity to work
towards badges and awards to increase
their skills and challenge themselves
•Encouraging members to be a valuable
part of their community
•Offering high quality and relevant
training to all our volunteers
•Recognising the valuable contribution of
volunteers via the presentation of
awards good service and/or long service
in Girlguiding
•Supporting a growing number of
members to enjoy international
adventures| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See pages 9 and 10| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are used to support the aims of
the charity| |Amount of reserves held|Para 1.22|62,236| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees posts are openly advertised to all
members. Nominations are received
locally with the County Commissioner
making the final decision| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Guide Association County of Manchester| |---|---| |Other name the charity uses|Girlguiding Manchester| |Registered charity number|1015304| |Charity’s principal address|Girlguiding Manchester
c/o Girlguiding NWE Region Headquarters
Guiding Way
Preston
PR2 5PD| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| |||||| ||Rona Rommel|County
Commissioner||Region Chief Commissioner
Girlguiding North West
England| ||Lynn Hall|Treasurer||CountyCommissioner| ||Helen Humphreys|CountyPresident||CountyCommissioner| ||Enid Bell|Division
Commissioner||County Commissioner| ||Louisa Watson|Division
Commissioner||County Commissioner| ||Lesley Holroyd|Division
Commissioner||County Commissioner| ||Zoe Brindle|Division
Commissioner||County Commissioner| ||Alison Valentine-
Higgs|Division
Commissioner||County Commissioner| ||Lindsey Gilbert|Division
Commissioner||County Commissioner| ||Marie Chadderton|Division
Commissioner||County Commissioner| ||Ruth Saldanha|Division
Commissioner||County Commissioner| ||Nicola Patterson|Division
Commissioner||County Commissioner| ||Karen Thorne|Division
Commissioner||County Commissioner| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Catherine Bower ~~a~~ **Position (eg Secretary,** County Commissioner **Chair, etc)** ~~a~~ **Date** 19.11.2024 ~~Pp ee~~ ## **Girlguiding Manchester (Charity Number 1015304)** ## **Receipts and Payments Account** |**_1 January 2023_**
**_to_**|**_1 January 2023_**
**_to_**|**_31st December_**
**_2023_**
£1,527.00
£420.00
£18,615.84
£1,590.00
£15,608.37
£3,176.75
£140.00
**£41,077.96**
£8,961.25
£1,424.73
£165.20
£3,306.78
£35.34
£4,354.21
£36.49
£1,529.25
£2,820.00
£5,131.00
£1,275.42
£1,559.29
£2,001.90
£226.08
£2,673.95
**£35,500.89**
**£5,577.07 **
£38,778.21
£0.00
£0.00
**£38,778.21**
£44,355.28
£0.00
£0.00
**£44,355.28**| |---|---|---| |**Receipts [In]**||| |||| |GuidingDevelopment||£1,527.00| |FinancialAssistance||£420.00| |Misc||£18,615.84| |Bit ofaDo||£1,590.00| |Shop||£15,608.37| |WinterWonderland||£3,176.75| |Giggles at Gullivers||£140.00| |**Total**||**£41,077.96**| |||| |**Payments [Out]**||| |||| |Staff||£8,961.25| |OfficeExpenses||£1,424.73| |Volunteerexpenses||£165.20| |GuidingDevelopment||£3,306.78| |Outdoor/Residentials||£35.34| |International||£4,354.21| |Leadership Coordinater||£36.49| |AwardsEvening||£1,529.25| |Website||£2,820.00| |FinancialAssistance||£5,131.00| |Gifts &Awards||£1,275.42| |Miscellaneous||£1,559.29| |Bit ofaDo||£2,001.90| |Shop||£226.08| |WinterWonderland||£2,673.95| |**Totals**||**£35,500.89**| |Surplus ordeficitfor the
year
Balances brought forward
Bank - 1
Bank - 2
Cash
Balances in hand at year-
end
Bank - 1
Bank - 2
Cash||| |||**£44,355.28**| Independent revlewer's checkllst and confirmation form WE PISCOVEP. WE GROW Girlguiding Unft or level . to complete thls sectkn: Name of unft or level: Name of local ComMts￿r: Contact detalls for IKal cornmlssi (emall addre55 or ph(me rxllnber): olsr (emall address or plm number): (a . I conllrni that I have carrled (Krt the follovAry checks on the xcwits for th• above unft or level: A bank aCcO￿t exists in the name of the unit or level, arKI most income15 Spwdng and inc(Th are aCC￿telY recorded across flnandal reC￿th, Ind￿lIng. . Paylng in b(M)ks • Invokes Grant money has been used for the rl8ht purpose Cash hdd ts mlnlmal Akney cdlected for another charfty has been passed on appropriately DurlThJ my revlew. ther• ha￿ been no concerns about how the above unft or level keeps Or -c4 Slqnatur• P. rn . Date Iq- ¢ GlrtgMlrwJ 2021 ## **Girl Guiding Independent Review financial year 2022-23** I have reviewed the above and undertaken a follow up conversation with the County Growth and PR Advisor. I can confirm there appears to be no cause for concern as to how the county accounts/spends money. However, for clarity and robust governance I would consider the following recommendations: - - The income of £41k includes £15.6k transferred from the MCR County shop, which is now closed, this represents 38% of the total income. The county needs to be mindful that there may be a large reduction in funding available in 2023/24. - More detail when recording income, request remittances where possible or supporting paperwork which identifies who from and what for. i.e. recorded in miscellaneous income is £14,605 as annual subscription, more information about this income would be beneficial to the reader of the accounts. - The type of income i.e. grants, fundraising, donations. This then should be recorded in the annual accounts within these categories making this type of income more identifiable. - More analysis required of miscellaneous income as the bulk of the income has been put under this heading (£18.6k). - Charity number on the accounts - All payment requests should be supported by a receipt/invoice authorised in-line with the units approved signatories, with details clearly recorded in the cashbook. - Grant funding Terms and Conditions need to be clear. - Prior year comparator to be included in the accounts. Patricia A Alexander – ACMA 19[th] November 2024