2022-12-31-accounts - Reynoldston Village Hall Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustoos. Annual Roporl for the poriod FerKMI skrt daté PerioEi 8nd d Ywr From J•n To )151 Srclion A Reference ano aaministralion details Charlty narno ReynaklslM Viifage Hall Awciation otkr namas ¢harity IG I(nuwTr by e•pistefad ¢harnty number (if ary) T015197 crty s principal addrE8 Roynoldston Vill•Je Hall ReynrAdsto swaev1 P¢Jtcod• Names ot th• ¢h4rity v•ho mu•y• the charlty TnAte¢ nam• l¥ L14tW If rvA hrMthol• Oint Hugh Johes Jennrfer Cjemgnts Enid Jones Alah Bryant Paul ValaiTQ Gary E$ Sh&ila Wi'lliams Mart Sandles Chair Finan Offic S9Gretary Jo 11 12 13 14 15 16 17 le Nam¢9 pf lh• tN91ees fof the charlty, rf ary. (for examplt. any CLtyIDdian trnileMI Narn• Datès act•d11 nol for whDle

ames and addr•%s•K of adv%sEts (Oplonal Inf•rmatiom) po ol advisor +larn¢ AddrEgS am• ot chief executive or n•m•s ot •nior4laft rnembers {OploDal Ilonall0 Section B Structure, governance and management rlputsn ol th• charity's tTh$ts Trust Deed dotad 1992 Type of governiry thicument Hth¥ IM chaiiiy is constilub The ch8rfty1s a nDTrInCoQratj tArtity Trth %ction nthods R89iderts and repn1VeS of intor•st•d bodies who express An In1ere to Truslees are inviled tojoj'n th8 board of TtOeS dtrlonal ga¥•rnance is¥ues (OpffoTral ImformatiDn> ou n¥ thoge lo iTrJud• ddilional inlDrnation, levant, about It planned lo appoint Tru5tee3 in 2D23 replaGg those exigting Srustee5 yfflsh to starxl d(pn in 2023. poIleS and procedures dopbj lor th• in0uctiDn and training of tr¢Jslee6,' Ch1.5 Oan158110nol stwdur8and any WKle eiwort with wllich the chzriiy works: tdab(wthip wth 8ny relat partias,. trustg0É' nsidera[1D of and the sy¥lffl and pro¢odur•s to manage them. Section C Ob"eGtives and activities AS Set out in Ihe Trust Dèed.... .. The Ass0oiatM, acquired lh& &VDpthy as FIfjyDoktston VJty H811. Icp Ihi il ¢¥Jon tfUSt for t1 Ipse the ffp1p8tslPts lrfthg of ReymhJb"lon Lrflle Re bvthoul d6fffKliM ofpo1tlaI, RJigiou8 Orollrgr'opinnS iiicknKw the use andcfa3se5 and lur olhwfofft]s of f4Lifftati a(Kl kR2ufe INy (%paI10 wiÈlJ the cbFGt thc Glond I1 sa*?ban1x ITNst DOlConli1uli0ly92) Sumrn?ry of tho obiects of the Gharlry Sfrt out ITh its gov¢¢nlng ¢lo¢um•nt AR arch X112

Tho Hall fj1VTrW is Yurt tts ensu the a£ s81 oul in Ihe TTusl Deed Isee alxwel. Et is primanly a fa¢ilty that 4wailaNe for re'derrts and gr¢Jups lo rgnt for meetings and actltIeS. As the Ttuslee& ar abla to Sur• Ihe Mairt adi¥itie% 1xrri1 OUL (or tho publr ban&frt. ¢harge6 tr iortal are al oraded18V81s Iho It)1 of wthi¢h •r¢ availatle to locd regular users and are iruoa$od for n-tGl ws. This PDlicy IRlps Meat tha obifjdivos of Ihe Ttua by ensuring the facilrtieA ¥• availabl• al tho Iwesf CD¥t lo the iTknabitants of Ihe Villa9a. Umrnary of the tiviiip¥ vndertxk•n for th• lJlic b•m•fit in r•latlon lo • olycts Iln¢ludg ¥Athln is soctiDTr th9 Glalry l•ra11on thai tru$tets hive ad r¢gord lo thE g¥idance ssued by t1 Charity onynission on publlG dilional d•lall% ol ¢¥KOv•s and acllvlliS (OPtiDl infvnnitionl 1. RVHrt dDe8 maké granl payments. 2. 110 invastmants arg m ewpi its the irthsEiu¢tsJre of Ihe Hall. 3. RlfWA is run day to (lay by a group of vc4unteet5. m5de up of lo¢al residents. They ate the Dperaling team and ujver rjuS dulles lrtludlng keyhdding. bJcing5. mairtswnc nlg. ¢anIng arKI genal •lminiati¢M. ou may ¢hoose lo snclud? ufihe¢ stttemèrrts, 4thre elEvanl, slx)ut policy on granlmakvw- PDfJ'cy programme raja1 investment ¢ontrilArflon mad• by v¢lunt••rs. 2012

eclion D Achie'.Jeiii¢nts and oprfoL mance nvnary ollhe maiTr 1oV6rt)ents of tha eharlty urtno theyur Tho follLM4Tng ihould bob noted ag the main achi9ver0e in 2022 l. Rental charges remained wichgrbg¢d fiJTlhB 51h year wnnin9, 2. By YrkIng al tho H1 by the en¢J o12Q22 ever4ts held in tho Hall were bath to wC0¥1d Rental incomo CinueS to Thprove. 3. The moirt rAMnplebl in 2D22 was Ihg VFgrading of Ihe il off tha main Hall, This includad imprv4ed a focus on &8se dcleanirKJ. hE4V I7rir¥j and a mor? effmxenl hol wat syglem. Grants oblairnd to fur Ihe projecl. 4. Wortiro n ox)ThatA>rdlioTr wilh loe81 yDung famili94 granls wete obtaw*d tts purthas& wuipmertt to be rnado avadable 1¢ a pre. hoDI pl8ygmup thGh is hdd in the Hall once a weEk. S. Covid sale prrJcBdures and certain réBtndions were urtroduced in 2020. In Awust 2022 Tenns and ¢ondilion9 were amended 1¢ Ihp wAIMlrawal of fe4tidM)n8. This vrds in lin¢ wlh trbo rolwgrt Wefqh Govommefil rulE¥ and 9uldglK•. 2012

eclion E Financial review rill stmenl of the rivs poliry ra8ar¥•s Cash rerves may bg held under 3 13tegoriE9. 1. A target Minim balan¢x of approximly £6500 is held on1h¢ current aC¢¢Mrt At 4nd ¢f 2022 the balarts was £12,005 2. A balan¢e is heAd on a depo8it aixounl at IE851 equal to th• batyn on inrest freè loan$ Obtained from Swar&a City C¢wn¢il. ThE balan(g al Ihe end ol 2022 was £12.786 3, FuThls rai60d ftr wrtal proi¢¢t6 wdl, Ir mat•rial, be maintained s&p¥atety from tha (iurent éccounl. Tre Balance on Ihi& acxount is ¢urrffQly held in r¢ser¥e Dn behatt ol Gokyer Film ¢lub. 11 WIN be eid to tha Cl irt 2023. Ils of any lunth IiiateriaFIy defi¢it rthff finanGlal d•ta116 (Oplion•l lrf•rnitII u may ¢lKYJx to Incl See comm•nts under 8eLtions oft ashIeVem$ aThJ polw on r4s*rvts. Ètional inf¢Jrmation. whwe tevani 3bcxrt: the thanty's prin¢ipsl sourEe8 of lunds (wKauding any fundralsing): how expendituro has SuppDrted tho key obieckns of the chaTity,' investmanl poli¢y 8Th1 obiedives ddI[ any gthi¢al inve&trnent pofj adopted. Tho aKounts which have beert ¥ubject to an Independent EYarnin8tiDn incJud¢ tull details incothE suur( and the CDSt of maintenance pri)pets. ction F Other oplional information ction G De¢laration tNsteB% d•¢loTh that they hav• approwrd lh• tr••s' repDrt abova. nEd on h•hall rfthe rtharty $ tni¥tees 8lgnaturels) Full naThE(s1 Ill¢n leg 5•cr•tary. GlT, etc) Hugh J¢n65 Cha T1 MaKh 2023 2012

REYNOLDSTON VILLAGE HALL ASSOCIATION FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2022 Re istered Charit No 1015197 g y


REYNOLDSTON VILLAGE HALL ASSOCIATION

Year ended 31.12.22


Contents		Page 1
Independent Examiner’s Report		Page 2
Statement of Comprehensive Income		Page 3
Balance Sheet		Page 4
Notes to the accounts		Page 5
Notes to the accounts		Page 6
Detailed P&L - Hall		Page 7
Detailed P&L - RVN and E-Mail		Page 8


	page 1

Reynoldston Village Hall Association	Reynoldston Village Hall Association	Reynoldston Village Hall Association	Reynoldston Village Hall Association	Reynoldston Village Hall Association	Reynoldston Village Hall Association	Reynoldston Village Hall Association
Statement of Comprehensive Income for theyear ended 31.12.22
incorporating the Income and Expenditure Account


	Notes	Unrestricted funds	Restricted funds	Total Funds 2022		Total Funds 2021

Income

Hall rental & heatingincome		8,850		8,850		3,610
Hall donations		1,050		1,050		749
Hallgrants		19,045		19,045		11,600
Gift Aid		4,380		4,380		-
Reynoldston Village News income		2,385		2,385		2,323
Reynoldston Village News sponsors		395		395		410
E-mail server income		600		600		640
Deposit account interest		12		12		1
Other income		-		-		-

Total income resources		36,717	-	36,717		19,333


Expenditure

Hall runningcosts		33,041		33,041		7,771
Reynoldston Village Newspublication		1,784		1,784		1,760
E-mail server runningcosts		360		360		360
Depreciation charged		6,540		6,540		6,979

Total expenditure		41,725	-	41,725	-	16,870


Net incomingresources before transfers		(5,008)	-	(5,008)		2,463
Total funds brought forward	8	415,125		415,125		412,662
Transfers between funds				-		-


Total funds carried forward		410,117	-	410,117	-	415,125


This statement of Financial Activities includes all gains and losses in the year and therefore a statement of the
total recognised gains and losses has not been prepared

Detailed income and expenditure accounts for All, Village News andreynoldston.com appear on pages 7 and 8








page 3


Reynoldston Village Hall Association

Balance sheet		Notes		As at	As at
				31-Dec-22	31-Dec-21

Net assets				£	£

Fixed assets	Hall Purchase & Renovations			373,099	373,099
	Hall Equipment	2		18,535	23,984
Current assets	Cash at Bank			26,307	38,726
	Sundrydebtors andprepayments	3		1,898	6,092
	Consumable stores	4		1,109	874

	Total assets			420,948	442,775

Liabilities fallingdue within 1year	Accruals	5		1,961	875
	Loan	6		1,700	1,700
Liabilities fallingdue after 1year	Loan	6		6,800	8,500
Deferred income		7		370	16,575

Total liabilities				10,831	27,650


Net assets				410,117	415,125


Funded by

Restricted fund		8		-	-
Unrestricted fund		8		410,117	415,125


Total charity funds				410,117	415,125

See notes onpage 5 and 6


	Approved by the Trustees on		/03/2023

	Signed on their behalf

	Hugh Jones - Chairman

	Reynoldston Village Hall Association
	Reynoldston
	Swansea
	SA3 1AA

	page 4


Reynoldston Village Hall Association

Notes to the balance sheet					as at	31-Dec-22

Note 1	Accounting convention

	The financial statements have been prepared accordance with the FRS 102 Charity SORP		under the historical cost convention and in and the Charities Act 2011


Note 2.	Fixed assets			Land & buildings	Equipment, fixtures & fittings	Total

Cost	opening balance	as at 01.01.22		373,099	96,489	469,588
	additions			-	1,090	1,090
	disposals			-		-

	closingbalance	as at 31.12.22		373,099	97,579	470,678

Cum dep'n	opening balance	as at 01.01.22		-	72,504	72,504
	charge			-	6,540	6,540
	disposals			-	-	-

	closingbalance	as at 31.12.22		-	79,044	79,044

Net book value		as at 31.12.22		373,099	18,535	391,634

Net book value		as at 01.01.22		373,099	23,984	397,083


Depreciation on equipment, fixtures and fittings is charged on a straight line basis over 10 years, except
computer and similar equipment which is depreciated over 5 years.

The land and buildings has been included in the financial statements at accumulated cost without
depreciation as a convenient approximation of Market Value. The Hall has been valued for insurance
purposes in 2017 at a rebuilding cost of £450,000.

Note 3.	Sundry debtors and prepayments				31.12.22	31.12.21

	Deposits paid in advance				-	5,375
	Grants to be received				1,272
	Rental, Magazine advertisements and heating receivable				626	717

					1,898	6,092


In December 2021, deposits totalling £5375 were paid to two contractors appointed to
carry out a major refurbishment contract due for completion in first quarter 2022

Note 4.	Stock of heating oil				1,109	874



page 5

Reynoldston Village Hall Association	Reynoldston Village Hall Association

Notes to the balance sheet		as at			31-Dec-22
Note 5.	Accruals
		31-Dec-22			31-Dec-21
	Electricity		153			121
	RVN printing costs		137		-
	Gower Film Club		1,536		-
	Repairs and Renewals		59			660
	Other hall costs		76			94

			1,961			875



Note 6.	Loans

	Balance outstandingon 2018 loan

	Balance b/fwd		10,200			11,900
	New borrowings	-			-
	Repayments		(1,700)			(1,700)


	Outstandingbalance			8,500		10,200


	Loans are interest free from Swansea CityCouncil repaid over 10years in 20 equal 6 monthly
	instalments.



Note 7.	Deferred Income
		-				-
	Prepayment bySwansea CC in relation to toilet refurbishment				16,125
	Prepayment of rental and heatingcharges	330			-
	Prepayment of advertisingfor 2022 RVNpublications	40			450

		370			16,575

Note 8.	There are no restricted funds(2021: £16,125)

Note 9.	Income is recognised in theperiod to which it relates.

Note 10.	There are no relatedpartydisclosures.

Note 11	At 31/12/22, the RVHA held a bank account on behalf of the Film Club.
	The balance at that date was £1,536, which is owned bythe Club.
	As soon as the Club establishes its own account, the sum will be transferred to them.










page 6

Reynoldston Village Hall Association	Reynoldston Village Hall Association


Hall operating account			Year ended

			31-Dec-22				31-Dec-21

			Unrestricted £	Restricted £	Total £		Total £

Income	Hall rental income		8,349	-	8,349		3,354
	Hall heatingincome		501	-	501		256
	Donations	note 1	1,050		1,050		749
	Grants	note 2	19,045	-	19,045		11,600
	Gift Aid		4,380		4,380
	Deposit Account Interest		12		12		1
	Other income		-		-		-

	Total	(a)	33,337	-	33,337	-	15,960

Expenditure	Cleaning		1,941		1,941		1,754
	Insurance		1,190		1,190		1,190
	Electricity		1,411		1,411		1,286
	Oil		979		979		723
	Water rates		87		87		157
	Communications		813		813		836
	Hall runningcosts		1,298		1,298		1,027
	Repairs & maintenance	note 3	24,002		24,002		758
	Consumable equipment		991		991		-
	Audit fees		-		-		40
	Training		330		330
	Equipment depreciation		6,540		6,540		6,979

	Total	(b)	39,582	-	39,582		14,750


Surplus / (deficit) of income over expenditure		(a) - (b)	(6,245)	-	(6,245)		1,210


Note 1 - Donations	Reynoldston CommunityCouncil		700		700		150
	Public		350		350		599

	As above		1,050		1,050		749

Note 2 - Grants	Swansea CityCouncil		19,045		19,045		11,600
							-

	As above		19,045		19,045		11,600


Note 3 - Repair & maintenance	Toiletproject		22,060		22,060
	Electrical work		1,110		1,110
	Roof and scaffolding		235		235		660
	Sundryrepairs		597		597		98

	As above		24,002		24,002		758



page 7

Reynoldston Village Hall Association	Reynoldston Village Hall Association


Reynoldston News operating account					Year ended

			31-Dec-22			31-Dec-21

			Unrestricted £	Restricted £	Total £	Total £

Income	Sponsorships		395			410
	Advertising	Note 1	2,385			2,323

	Total	(c)	2,780		2,780	2,733

Expenditure	Printing		1,784		1,784	1,760
	Other costs

	Total	(d)	1,784	-	1,784	1,760

Surplus of income over expenditure		(c) - (d)	996		996	973






E-mail server operating account			31-Dec-22			31-Dec-21

			Unrestricted £	Restricted £	Total £	Total £

Income	Subscriptions		600	-	600	640

	Total	(e)	600	-	600	640

Expenditure	E-mail services		360	-	360	360

	Total	(f)	360	-	360	360

Surplus of income over expenditure		(e) - (f)	240	-	240	280














page 8

Indop•rdlort Èyarnlvth r•wt lothet£S OF RewdstO Vwo Hall Assodaow fRVTrW tsr le TrusV> Ro4lsiored Chrily lb IOISI97 report to lh¢ trustees cf RVHA rny examttiaOM ol Ihe arcovrrt5 DI RVHA IDrthe VT endpd 31 Decernber. 2022 Respon5ibFlltles and ha5 of feport As the tru5tEes of RVHAyou are reSW)lb1e forthÈ preparation qrftb¢ attounts in a(rdanc wilh the Tequlremon15 of the Charities Ac120111 the Act'l I repDrt Ih respect of my examln•D'on of ihe Trusvs •tcounts £arrted out uleT S 14$ ol lh• t and1n (atplnB rty e¥aminatr'on 1 hw¢ followed all the appllrable Direcuons Er4en by thg Chariry Qjfflrnisslon und2r 5 145IS>lbJ of the Aci. lrtdepeb)dont Examiner's sraternenl I have coffjploted my exathlhathn. I confFrm tb¥ no fflateTial thatters have come to n)y attentyin 4Tr cAxbnectiOD With the eXèrf4lni)Th giviTra me C•US¢ to believe thal ITh any rnalerkal re5peci: I. I&unting recnrd5 were kppt in re5pett olthe Tw5t è5 Te4ulYed tsy 5 13¢ of th Act. or 2. The dbd Th)t I0[d wh¢h thchse record, or g. The attLwrts do not ccvthply l¢h the appli¢able requirements concernin£ ihe forni afid corthnt ol the a¢t4Nints SEtt in the Chirrties { J£counrs and Reports) ReEulaliDll5 21x18 Diher than any rnquirement the accDunt5 gl¥0 a 'true and frair view ' whlth is nDt • u)nSered •s part of an ind4p•ndert exaTlir&ilon. I havp no uJnCEms &nd hwe corne a¢rD55 no othef ft)aitef5 In cAJnne¢lion wrth thE eMinatI1 ID thith atlefitSon should be drxn in this rpwrt In order t¢ efiable a proper utsdrstsndinB of Ihe xcount5 to be r¢3chèd. Chrfs Sweèiland Memberof ICAFW 5p CoiiaE Perriswooé S432HN March >d. 2Q23