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2024-09-30-accounts

Trustees’ Annual Report for the period

From 1[st] October 2023 To 30[th] September 2024

Charity name: JULIANS PRIMARY SCHOOL PARENT TEACHER AND FRIENDS ASSOCIATION

Charity registration number: 1015176

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 The PTFA is a charity run by an elected
committee of parents and teachers
whose main purpose is to improve and
advance the education of the pupils at
Julian’s School by:
Providing and helping in the provision of
facilities for education at Julian’s School
including the organisation of social and
other events
To promote good relations between staff
and parents
To promote the wellbeing of pupils
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 As a PTFA attached to a school we
ensure that all our investments into the
initiatives we support aim to support all
children. We agree on this in
collaboration with the schools senior
leadership team. Some of the initiatives
we supported this financial year were:
•
Reception play area
improvements
•
Primary Shakespeare Programme
•
Year 6 Leavers Book
•
Black History Month Literature for
the library
•
‘No Cold Child’ winter coats
•
Playground equipment and shed
•
Year 6 leavers books
•
Christmas pantomime
•
Each year group got a pot of
funds
Statement confirming
whether the trustees have
had regard to the guidance		 Para 1.18 I can confirm that the trustees are aware
of the guidance provided by the Charity
Commission. Whilst this report is
issued by the Charity available and issued to the Trustees we
Commission on public also go through a presentation of this
benefit information to our trustees and the
reminder of this guidance is issued there
each year. See the screenshot below.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 As of today we don’t have a policy on
this and have never received any grants.
Policy on social investment
including program related
investment		 Para 1.38 Our aim as a PTFA is to promote the
wellbeing of pupils at our school and
this could be classed as a social
investment.
Contribution made by
volunteers		 Para 1.38 Charity runs entirely on volunteers,
there are no paid members of our
organisation. Without the volunteers to
lay on the fundraising events then there
would be no funds raised at all.
Other Out core PTFA team is made up of the
following people:
Lucy Cliff – Chair
Ellen Cockerill – Co Chair
Rowan Brown – Secretary
Stephanie Marks – Treasurer
Alison Gibbs – Marketing and social
Lara Cavazza – Co Chair West Norwood
Angelique Richardson –
Communications
Chereiss Wilson – Event Support
Dana Kalder – Even Support
Sally Rickard– Cake Sales

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We ran over 16 fundraising events last
year and we drove an income of just
over £27k. Obviously we have costs
attached to some of our events but we
are currently running at margins of
around 39% so we are raising a
phenomenal amount of additional funds
for Julians school which is needed no
more than ever, with government cuts
and tighter academic budgets. Last year
we invested into these initiatives:
•
Reception play area
improvements
•
Primary Shakespeare Programme
•
Year 6 Leavers Book
•
Black History Month Literature
for the library
•
‘No Cold Child’ winter coats
•
Playground equipment and shed
•
Year 6 leavers books
•
Christmas pantomime
•
Each year group got a pot of
funds
We also agreed to fund the larger school
grounds initiative of Trees for Cities to
improve the outdoor spaces at both the
Streatham and West Norwood site. The
funds for this however were paid in
October 2024 so this will be realised in
the next financial return.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 After some fallow post covid years our
bank balance had built up and so we set
the following objectives for 2023/20024
•
Spend more of the funds raised –
work in collaboration with the
school leadership to focus on
investment
•
To improve communication with
the school community
•
Continue fundraising, focus on
reducing margins year on year
Our spending (on investments to the
school, not cost) was up significantly
year on year and we made the decision
to make some big investments for the
outdoor spaces which had never been
made at such a level before (£20k).
Communication was much improved via
class WhatsApp groups, social posts
and posters around the school resulting
in more participation and more money
raised year on year.
And whilst we tried to make every penny
of cost work as hard as possible we feel
that further into next year we will see
more improvements behind this.
Performance of fundraising
activities against objectives
set		 Para 1.41 The school have been thrilled with the
support that the PTFA have provided
and were very clear that without our
support many of these initiatives simply
would have not happened. This was
also recognised in the school governors
end of year report.
Investment performance
against objectives		 Para 1.41 We definitely spent the budget we set
out to spend, but excellent fund raising
has filled the bank account again and
our objective is to find another big
project (year on year off) to save for,
whilst continuing to invest in the core
initiatives every year (e.g. Primary
Shakespeare, etc.).
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Our CC16a form has been completed
along with our own financial systems
submitted for independent examination,
a summary is here:
Starting balance Oct 1st 2023: £27,164.77
Income: £27,368.86
Outgoings: -£16,646.31
Closing balance 30th Sept 2024:
£37,887.32
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We don’t have a policy to holding
reserves – as an organisation we have
no fixed costs that must be delivered at
any given time, we are a cash in and
cash out business really with not fixed
operating costs.
Amount of reserves held Para 1.22 N/A
We don’t have a policy of this but we do
try and avoid the balance getting below
£5k, and the reason being that the
summer fair needs a fair amount of
investment for that event to happen so
cost goes out, before the return comes
in, so we do need a buffer for that,
however this isn’t a fixed ‘policy’ as
such, more a sensible decision we all
make.
Reasons for holding zero
reserves		 Para 1.22 We don’t have any fixed costs
Details of fund materially in
deficit		 Para 1.24 We are not materially in deficit
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The majority of our revenue comes in
via fundraising initiatives, each year we
will try and come up with new ideas, but
broadly there are a series of small but
frequent events such as:
•
Cake Sales
•
Uniform Sales
•
Coffee Mornings
•
Lolly ice sales
•
We lay on social events such as:
•
Wreath making
•
Fish and Chips Quiz
And we do 2 larger events throughout
the school year:
•
Festive Friday
•
Summer Fair
Community participation from these
events drives most of our revenue but
we do also see money come in via:
•
Private donors
•
Estate agent boards as sales and
marketing to drive revenue
towards funding the summer fair
•
We sell stalls to outside traders
at the summer fair
•
We also have some revenue that
comes through via school
cashback schemes.
You will see this colour coded on our
financial sheets.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 We are at the mercy of volunteers, if
people don’t hand raise, events can’t go
ahead, but we are a big school of 5 form
entry so we are unlikely to experience
this.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Unrestricted funds
Type of governing document
(trust deed, royal charter)		 Para 1.25 We run off our constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 We run an AGM, we have a designated
PTFA committee and we abide by our
constitution.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees were elected at the same time
as the committee and reflect the
committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any
related parties		 Para 1.51 We work hand in glove with the senior
leadership of the school to ensure that
the funds are spent in the interest of the
school, the children and the wider
public
Other

Reference and Administrative details

Charity name JULIANS PRIMARY SCHOOL PARENT TEACHER
AND FRIENDS ASSOCIATION
Other name the charity uses Julians PTFA
Registered charitynumber 1015176
Charity’s principal address Julians Primary School
226 Leigham Court Road
London
SW16 2RB

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
LucyCliff n/a Allyear Existingtrustees
Ellen Cockerill n/a Allyear Existingtrustees
Rowan Brown n/a Allyear Existingtrustees
Alison Gibbs n/a Allyear Existingtrustees
Stephanie Marks n/a Allyear Existingtrustees

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Lucy Cliff Full name(s) Stephanie Marks ~~_ |~~ Position (eg Secretary, Treasurer Chair Chair, etc) ~~+f.~~ Date 27.07.25 ~~PF~~

JULIANS PRIMARY SCHOOL PARENT TEACHER AND 1015176 FRIENDS ASSOCIATION cuanrycommission ~~[SSSSs~<“~stsYSSC‘d~~ Receipts and payments accounts CC16a For the period 10/1/2023 9/30/2024 To from ~~—————— ae~~ Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

Section A Receipts and payments

Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Private Donations 319 - - 319 -
Total Fundraising 27,050 - - 27,050 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) (Gross income for AR) 27,369 - - 27,369 -
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 27,369
-
-
27,369
-
A2 Asset and investment sales,
(see table).
~~———_—~~
A3 Payments
Charitable costs (investment back to
Julians) 4,600 - - 4,600 -
Fundraisingcosts 12,046 - - 12,046 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 16,646 - - 16,646 -
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 16,646
-
-
16,646
-
A4 Asset and investment
purchases, (see table)
~~—————_—~~
Net of receipts/(payments) 10,723
-
-
10,723
-
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
-
-
-
-
-
Cash funds this year end 10,723
-
-
10,723
-
~~===>>~~

Section B Statement of assets and liabilities at the end of the period

Unrestricted
Restricted		 Endowment
Categories Details funds
funds		 funds
to nearest £
to nearest £		 to nearest £
B1 Cash funds Bank Balance
37,887
-
-
-
-
-
-
-
-
37,887
-
-
Total cash funds
~~—====~~
(agree balances with receipts and payments
account(s))		 (agree balances with receipts and payments Agreement Error
OK		 OK
Unrestricted
Restricted		 Endowment
funds
funds		 funds
Details to nearest £
to nearest £		 to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~——_—=~~
Details Cost (optional)
Fund to which
asset belongs		 Current value
(optional)
B3 Investment assets -
-
-
-
-
-
-
-
-
-
~~ee~~
Details Cost (optional)
Fund to which
asset belongs		 Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~mu~~
Fund to which
Amount due		 When due
Details liability relates
(optional)		 (optional)
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees		 -
-
-
-
-
Signature
Print Name
Stephanie Marks
24.07.25
Date of
approval
~~aan~~

Lucy Cliff 27.07.25

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees JULIANS PRIMARY SCHOOL PARENT TEACHER AND FRIENDS ASSOCIATION On accounts for the year 30 September 2024 Charity no 1015176 ended (if any) Set out on pages 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 29 / 07 / 2025
Name: Philip Earle
Relevant professional Institute of Chartered Accountants in England and Wales (“ICAEW”)
qualification(s) or body
(if any):
Address: 114 St Julians Farm Road
West Norwood
SE27 0RR

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of In carrying out my examination it was noted that a personal payment was any items that the accidentally made from the Trust’s bank account for £10,000 during the period. examiner wishes to The error was identified and corrected in a matter of days as the Treasurer disclose . performs a weekly bank account check.

As the payment did not relate to the activities of the Trust, and was cancelled by paying back in the £10,000 to the Trust’s bank account, the amount has not been accounted for as part of the payments or receipts within the Trust’s return.

The error was adequately addressed within the Trustees Annual report, including a description of how the error arose and the measures in place to ensure it will not recur.

It should be noted that this is not being disclosed as a material matter of concern but only for transparency and completeness.

Oct 2018

2

IER