## **Trustees’ Annual Report for the period** ## **From 1[st] October 2023 To 30[th] September 2024** ## **Charity name: JULIANS PRIMARY SCHOOL PARENT TEACHER AND FRIENDS ASSOCIATION** ## **Charity registration number: 1015176** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The PTFA is a charity run by an elected**
**committee of parents and teachers**
**whose main purpose is to improve and**
**advance the education of the pupils at**
**Julian’s School by:**
**Providing and helping in the provision of**
**facilities for education at Julian’s School**
**including the organisation of social and**
**other events**
**To promote good relations between staff**
**and parents**
**To promote the wellbeing of pupils**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As a PTFA attached to a school we**
**ensure that all our investments into the**
**initiatives we support aim to support all**
**children. We agree on this in**
**collaboration with the schools senior**
**leadership team. Some of the initiatives**
**we supported this financial year were:**
•
**Reception play area**
**improvements**
•
**Primary Shakespeare Programme**
•
**Year 6 Leavers Book**
•
**Black History Month Literature for**
**the library**
•
**‘No Cold Child’ winter coats**
•
**Playground equipment and shed**
•
**Year 6 leavers books**
•
**Christmas pantomime**
•
**Each year group got a pot of**
**funds**| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|**I can confirm that the trustees are aware**
**of the guidance provided by the Charity**
**Commission. Whilst this report is**| |issued by the Charity||**available and issued to the Trustees we**| |---|---|---| |Commission on public||**also go through a presentation of this**| |benefit||**information to our trustees and the**| |||**reminder of this guidance is issued there**| |||**each year. See the screenshot below.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**As of today we don’t have a policy on**
**this and have never received any grants.**| |Policy on social investment
including program related
investment|Para 1.38|**Our aim as a PTFA is to promote the**
**wellbeing of pupils at our school and**
**this could be classed as a social**
**investment.**| |Contribution made by
volunteers|Para 1.38|**Charity runs entirely on volunteers,**
**there are no paid members of our**
**organisation. Without the volunteers to**
**lay on the fundraising events then there**
**would be no funds raised at all.**| |Other||**Out core PTFA team is made up of the**
**following people:**
**Lucy Cliff – Chair**
**Ellen Cockerill – Co Chair**
**Rowan Brown – Secretary**
**Stephanie Marks – Treasurer**
**Alison Gibbs – Marketing and social**
**Lara Cavazza – Co Chair West Norwood**
**Angelique Richardson –**
**Communications**
**Chereiss Wilson – Event Support**
**Dana Kalder – Even Support**
**Sally Rickard– Cake Sales**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We ran over 16 fundraising events last**
**year and we drove an income of just**
**over £27k. Obviously we have costs**
**attached to some of our events but we**
**are currently running at margins of**
**around 39% so we are raising a**
**phenomenal amount of additional funds**
**for Julians school which is needed no**
**more than ever, with government cuts**
**and tighter academic budgets. Last year**
**we invested into these initiatives:**
•
**Reception play area**
**improvements**
•
**Primary Shakespeare Programme**
•
**Year 6 Leavers Book**
•
**Black History Month Literature**
**for the library**
•
**‘No Cold Child’ winter coats**
•
**Playground equipment and shed**
•
**Year 6 leavers books**
•
**Christmas pantomime**
•
**Each year group got a pot of**
**funds**
**We also agreed to fund the larger school**
**grounds initiative of Trees for Cities to**
**improve the outdoor spaces at both the**
**Streatham and West Norwood site. The**
**funds for this however were paid in**
**October 2024 so this will be realised in**
**the next financial return.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**After some fallow post covid years our**
**bank balance had built up and so we set**
**the following objectives for 2023/20024**
•
**Spend more of the funds raised –**
**work in collaboration with the**
**school leadership to focus on**
**investment**
•
**To improve communication with**
**the school community**
•
**Continue fundraising, focus on**
**reducing margins year on year**
**Our spending (on investments to the**
**school, not cost) was up significantly**
**year on year and we made the decision**
**to make some big investments for the**
**outdoor spaces which had never been**
**made at such a level before (£20k).**
**Communication was much improved via**
**class WhatsApp groups, social posts**| |---|---|---| |||**and posters around the school resulting**
**in more participation and more money**
**raised year on year.**
**And whilst we tried to make every penny**
**of cost work as hard as possible we feel**
**that further into next year we will see**
**more improvements behind this.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**The school have been thrilled with the**
**support that the PTFA have provided**
**and were very clear that without our**
**support many of these initiatives simply**
**would have not happened. This was**
**also recognised in the school governors**
**end of year report.**| |Investment performance
against objectives|Para 1.41|**We definitely spent the budget we set**
**out to spend, but excellent fund raising**
**has filled the bank account again and**
**our objective is to find another big**
**project (year on year off) to save for,**
**whilst continuing to invest in the core**
**initiatives every year (e.g. Primary**
**Shakespeare, etc.).**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our CC16a form has been completed**
**along with our own financial systems**
**submitted for independent examination,**
**a summary is here:**
**Starting balance Oct 1st 2023:** **£27,164.77**
**Income: £27,368.86**
**Outgoings: -£16,646.31**
**Closing balance 30th Sept 2024:**
**£37,887.32**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We don’t have a policy to holding**
**reserves – as an organisation we have**
**no fixed costs that must be delivered at**
**any given time, we are a cash in and**
**cash out business really with not fixed**
**operating costs.**| |Amount of reserves held|Para 1.22|**N/A**
**We don’t have a policy of this but we do**
**try and avoid the balance getting below**
**£5k, and the reason being that the**
**summer fair needs a fair amount of**
**investment for that event to happen so**
**cost goes out, before the return comes**
**in, so we do need a buffer for that,**
**however this isn’t a fixed ‘policy’ as**
**such, more a sensible decision we all**
**make.**| |Reasons for holding zero
reserves|Para 1.22|**We don’t have any fixed costs**| |Details of fund materially in
deficit|Para 1.24|**We are not materially in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The majority of our revenue comes in**
**via fundraising initiatives, each year we**
**will try and come up with new ideas, but**
**broadly there are a series of small but**
**frequent events such as:**
•
**Cake Sales**
•
**Uniform Sales**
•
**Coffee Mornings**
•
**Lolly ice sales**
•
**We lay on social events such as:**
•
**Wreath making**
•
**Fish and Chips Quiz**
**And we do 2 larger events throughout**
**the school year:**| |---|---|---| |||•
**Festive Friday**
•
**Summer Fair**
**Community participation from these**
**events drives most of our revenue but**
**we do also see money come in via:**
•
**Private donors**
•
**Estate agent boards as sales and**
**marketing to drive revenue**
**towards funding the summer fair**
•
**We sell stalls to outside traders**
**at the summer fair**
•
**We also have some revenue that**
**comes through via school**
**cashback schemes.**
**You will see this colour coded on our**
**financial sheets.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**We are at the mercy of volunteers, if**
**people don’t hand raise, events can’t go**
**ahead, but we are a big school of 5 form**
**entry so we are unlikely to experience**
**this.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Unrestricted funds**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**We run off our constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We run an AGM, we have a designated**
**PTFA committee and we abide by our**
**constitution.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees were elected at the same time**
**as the committee and reflect the**
**committee.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**We work hand in glove with the senior**
**leadership of the school to ensure that**
**the funds are spent in the interest of the**
**school, the children and the wider**
**public**| |Other||| ## **Reference and Administrative details** |Charity name|**JULIANS PRIMARY SCHOOL PARENT TEACHER**
**AND FRIENDS ASSOCIATION**| |---|---| |Other name the charity uses|Julians PTFA| |Registered charitynumber|**1015176**| |Charity’s principal address|Julians Primary School
226 Leigham Court Road
London
SW16 2RB| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||LucyCliff|n/a|Allyear|Existingtrustees| ||Ellen Cockerill|n/a|Allyear|Existingtrustees| ||Rowan Brown|n/a|Allyear|Existingtrustees| ||Alison Gibbs|n/a|Allyear|Existingtrustees| ||Stephanie Marks|n/a|Allyear|Existingtrustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Lucy Cliff **Full name(s)** Stephanie Marks ~~_ |~~ **Position (eg Secretary,** Treasurer Chair **Chair, etc)** ~~+f.~~ **Date** 27.07.25 ~~PF~~ **JULIANS PRIMARY SCHOOL PARENT TEACHER AND 1015176 FRIENDS ASSOCIATION** cuanrycommission ~~[SSSSs*~<“~stsYSSC‘*d~~ **Receipts and payments accounts CC16a For the period** 10/1/2023 9/30/2024 **To from** ~~—————— ae~~ **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **Section A Receipts and payments** |||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**||||||||||||| |Private Donations||||**319**||**-**||**-**||**319**||**-**| |Total Fundraising||||**27,050**||**-**||**-**||**27,050**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_||_(Gross income for AR)_|_(Gross income for AR)_|**27,369**||**-**||**-**||**27,369**||**-**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 27,369**
**-**
**-**
**27,369**
**-**
**A2 Asset and investment sales,**
**(see table).**
~~———_—~~||||||||||||| |**A3 Payments**||||||||||||| |Charitable costs (investment back to||||||||||||| |Julians)||||**4,600**||**-**||**-**||**4,600**||**-**| |Fundraisingcosts||||**12,046**||**-**||**-**||**12,046**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| |||||**-**||**-**||**-**||**-**||**-**| ||**_Sub total_ **|||**16,646**||**-**||**-**||**16,646**||**-**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 16,646**
**-**
**-**
**16,646**
**-**
**A4 Asset and investment**
**purchases, (see table)**
~~—————_—~~||||||||||||| |**_Net of receipts/(payments)_ 10,723**
**-**
**-**
**10,723**
**-**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**-**
**-**
**-**
**-**
**-**
**_Cash funds this year end_ 10,723**
**-**
**-**
**10,723**
**-**
~~===>>~~||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**
**funds**||**funds**| ||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|Bank Balance
**37,887**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,887**
**-**
**-**
**_Total cash funds_**
~~—====~~||||| ||(agree balances with receipts and payments
account(s))|(agree balances with receipts and payments|Agreement Error
OK||OK| ||||**Unrestricted**
**Restricted**||**Endowment**| ||||**funds**
**funds**||**funds**| ||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~——_—=~~||||| ||**Details**||**Cost (optional)**
**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~ee~~||||| ||**Details**||**Cost (optional)**
**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~mu~~||||| ||||**Fund to which**
**Amount due**||**When due**| ||**Details**||**liability relates**
**(optional)**||**(optional)**| |**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**-**
**-**
**-**
**-**
**-**
Signature
Print Name
Stephanie Marks
24.07.25
Date of
approval
~~aan~~||||| Lucy Cliff 27.07.25 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** JULIANS PRIMARY SCHOOL PARENT TEACHER AND FRIENDS ASSOCIATION **On accounts for the year** 30 September 2024 **Charity no** 1015176 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 September 2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**||**Date:**|29 / 07 / 2025| |---|---|---|---| ||||| |**Name:**|Philip Earle||| ||||| |**Relevant professional**|Institute of Chartered Accountants in England and Wales (“ICAEW”)||| |**qualification(s) or body**|||| |**(if any):**|||| ||||| |**Address:**|114 St Julians Farm Road||| ||West Norwood||| ||SE27 0RR||| **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** In carrying out my examination it was noted that a personal payment was **any items that the** accidentally made from the Trust’s bank account for £10,000 during the period. **examiner wishes to** The error was identified and corrected in a matter of days as the Treasurer **disclose** . performs a weekly bank account check. As the payment did not relate to the activities of the Trust, and was cancelled by paying back in the £10,000 to the Trust’s bank account, the amount has not been accounted for as part of the payments or receipts within the Trust’s return. The error was adequately addressed within the Trustees Annual report, including a description of how the error arose and the measures in place to ensure it will not recur. It should be noted that this is not being disclosed as a material matter of concern but only for transparency and completeness. **Oct 2018** 2 **IER**