REGISTERED COMPANY NUMBER: 02715974 (England and Wales) REGISTERED CHARITY NUMBER.. 1015084 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 FOR PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES Bevan Buckland LLP Chartered Accountanls 45 High Street Haverfordwest Pembrokeshire SA61 28P
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 Page Reference and Administrative Detai15 Report of the Trustees Independent Examiner's Report Statement of Financial Activities Statement of Financial Position NotOS to the Financial Statements 6 to 10 Detailed Statement of Financial A¢tivities
PEMBRoIHlRE FEDERATION OFWOMEN INSTITUTE8 REFEREIICE AND ADMINISTrATIVE DEfAIL8 FOR THE YEAR ENDED 31 JULY 2014 TRusreE8 M Bond J Lcryland (reIned 1.12.23) E V8ugh8n S WilsorFCToft H Dunlop (reslgnl 1.1223) A Fr4ser M Haughton A N8wb8ry (rnslgned 1.12,23) P Robert8 K Wllkln5 Mrn E B98m mTW2n M ThomAS (appointsd l.12,Yd) A Nlcholgon (8ppolnted 1.12231 J Thom86 (appointed 1.1123) COMPANY SECREfARY s N L Grfeves REWERED OFFICE Wl Hou$8 90 Pr8ndeFgast Haverford P0mlxoke8hlrè SA612PP REGISTERED COMPANY NUMBER 02715974 (England arHI Wales) REG18TERED CHARITY NUMBER 1013084 INDEPENDENTEXAMINER 8ev8n Bu¢kl8nd LLP Chartered Acoountsnts 45 Hlgh Streèt Havftrfon1Bst Pombroknshiro SA612BP Pagg 1
PEMBROKESHIRE FEDERATION OFWOMEPI8 NSllTUTES REPORT OF THE TR118TEES FOR THE YEAR ENDED 31 JULY 2024 Th8 trusto08 who aro also dire¢tor¥ ofthe charity for the PUFPOSOS oftha Companies Act 2006, present tt1r report Wfth th? flnandal statements of th8 chority for the year ended 31 JLrfy 2024. The bu5tees hov? Jdoptsd the prohlslon& of Arthunting and Reportlng by Stsloment of R8¢¢Xnmw8d Pradltx appll¢able to charfttO8 PMpn9 thek 8rx%unts In ac£4)rdanco Valth the FSnan(40l RepOftg Standard appIats1o In tho VK and RepUbr of Irelond (FRS 102) (offecuve 1 January 2019). Th?InAtee$ prosentthelr roportvAlh tho aCxMts of th• F¢dwolon forth• yoar ended 31 July 2024. OBJECTIVES AND ACTivmES ObJe1V9 And &¢tlvltlo• The company VAS gstab5iBhed to prde an ¢xganlsation thè objed of enablrng County>m0 to take an effecOv8 part in th? Improvement and development of the LYJfKIIUon of rurnl life 8rid to make provlslons to att¥8nce thelr educatn ond dllzenÉhlp, In publlc quaslions both national and InternaOnal, In musk. drama and oth&r cuNur81 gubjects and also to segjrg instr4Klion and training for them In all branches of agriculture, handi¢rafts homa e(x)nomlcs, h8811h and socl V•lfaf8. It ex]sts to glve all tho opportunty ol VAxklry together thrgh th• Womenb Institu£9 Orwi6atKJn, and of putting inlo Practif those td8alg for it #tsnd&, p1 b•nofit Th8 tNstees have ¢onglderod tho Chwity Comml8slonB gutd8nc8 on pubfic hnefit, InclLKling the guld8nca on fea choryin9. The Institule reltes on Ihe I)me f5 and sales to co¥er 118 operating cxjsts. In setung tho lov81 of f888, charyas end conc•sskns, INSteJ5 givo carnful rAJnsideraikJn to the accesslblllty of m•mbornhlp fDr UY)38 ¢n tow Incomes. ACHIEVEMEKf AIID PERFORMANCE A¢hlovgmgnl• •nd wfomMnc• Catandar salg9 for the Hlddén Se¢xets of Pnbroke6hlrg therne rnalty ll and Ihe Committee has sign8d oft the CalerKIArfor 2025. Spxwrshlp from kul Mwl88 ha8 wnlinued to hP In meollng costs. FINANCIAL REVIEW Flnan¢lal Y•vl•w Tho r88uIt8 ofth8ffinandal yearare shovm in tho stolement offinandal acMi86 on pago 4. STrUCTUR4 130VERNANCE AND IIANAaEMENT Gov•rnlng do¢um¥nt The federakn 19 a rompany Ilmfted by guarantee {InMted 19th May 1992%.8nd Is govamed by Its momorandurn and artlde6 of assiKlalion. Oryanl•tl¥nal tructsff• Th• F8d8r8knon Is tololly depondgnt on th• s8pAc•s of unpaid VDlunteor6. Tho Bowd of TN$tees con¥l8ts of 12 members, wilh 28 rngmbeTr slttlrw on Commtttae$. Tho Bo2rd of Tru51aes aro electad al thè Annual G9neral Mgattng. Those mombers plan thè Federallon Programme for tho onllre Fadoratton h*mbernhip. Volunteer Trtth Committ80 rnemb8r5 the Fedoration offic8 on two dayB waak. Mony of tha mémbors Gtaward day 8choDts. Thetlngs and other to help In the suoxssful of thig Is done on a ¥oluDlory basb. Affillatlon The Fedsrntson Is 8ffili8tad to th& Nation81 Fadèrnuon ofwormrfs In6titute as arn tho local Insfjtuios. Rl•k management The Truste85 hava aN$953ed the major rf8k¥ lo whlch the IB expNed. and in wticular IIK>SO ted to Its operatlons and finances, and aro sfied Ihat sygtemG aTB th PL to oxpasure to the ftwjor rf8k&. Approv by othrofthb tard of1nJsieo5 on .. and signod on its hair by.. A Ffa88r- TN¥teg Paoo 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES Independent examiner's report to the trustees of Pembrokeshire Federation Of Women'$ Institutes I'lhe Compan) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2024. Responsibilities and basis of report As the Gharity's trustees of the Company land also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Aot 20061'lhe 2006 Act,). Having salisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 {'the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 {b) of the 2011 Act. Independent exarniner's statement I have compl8ted my examination. I confirm that no matters have come to my attention in connection with the examination giving me Cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act., or the accounts do not accord with those records., or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement Ihat the accounts give a true and fair view which is nol a matter considered a5 part of an independent examination- or the 8¢¢ounts have not been prepared in accordance with the methods and principles of Ihe Statement ol Recommended Practice for accounting and reporting by charities lapplicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Alun Evans FCA Bevan Buckland LLP Chartered Accountants 45 High Street Haverfordwest Pembrokeshire SA612BP Page 3
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 2024 Unrestricted fund 2023 Total funds Notes INCOME AND ENDOWMENTS FROM Incoming resources 62,757 52,429 Investment income 1,129 620 Total 63,886 53,049 EXPENDITURE ON Charitable activities Direct charitable expenditure Governance costs 60.485 2,891 50,598 1,779 Total 63.376 52,377 NET INCOME 510 672 RECONCILIATION OF FUNDS Tota5 funds brought forward 107.273 106,601 TOTAL FUNDS CARRIED FORWARD 107,783 107,273 The notes form part of these financial statements Page 4
PEMaROKESHIRE FEDERATION OFWOMEN INsrrfuTE8 STATEMENT OF FINANCIAL P08rrioN 31 JULY 2024 2LY24 Unlestrlcrted nd 2023 Tofal fvnd8 Notes FIXED ASSErs T8ftg1b a&t8ts 62,727 64.134 CURRENT A&8Er8 Sbcks Delbto 45.490 44,064 CREDITORS knUnts falling due Mlthln cm year 10 (1250) (1,201) 45.056 48.139 TOTAL ASSET8 LE&8 CURRENT LIABILrnES 107,783 107.273 107.783 107,273 UND8 Unlestrk Jndg 11 107.783 10T,273 TOTAL FUNDS 107.783 107273 TM eharltable Company k onlittod to ex0mptl¢ fffjm audlt undor Socllon 477 of the Companle8 Ad 21Th for tho erKled 31 July 2024. Tho m8mber¥ havo rKrt requtred thè company lo obtaln an aud]t of its lInatl7 ststomont8 year ended 31 July 20241Tr aC¢Oanc9 vAth S0c>n 476 ofthe Comp8nl08 Act 2006. Th• thiste8s thowladge thelr rn8ponsibili1108 for {a) enswing Ihut Iho charX8b mPanY ke8ps aCnI[n9 r•¢ud• th•t thnpty wllh So¢th)n9 386 and 387 of the cory78n1 Act 2006 and proparing flnand818lat8ments whtch a tmo falr vlthy oftho stats of •ffairn of th• charttable LYxnpaDy •$ 1 tho end of each finunoLql year and of its surplus or defiolt fty oach fin8nc4al yoar In accordance th the rnqutremonts of SB¢kns 394 •nd 395 and w*lch olhepMs• Cornp vAlh tha requirnments ol tho Companses Ad 2006 r•latlng to financl8t st8temonts, so far 88 8ppllixtAe to th& ¢hartt8ble company. Th658 IlnanGiil slotements ha¥a boen prwarwj In o(wrdance vAth th8 protslDn$ oppll(¥ble to ch8rflabl8 Mmp4nles 5ubJoct to th8 srn811 compan185 r8glmo. (b) fi dol $latom•nts •pproved ty the knrd of TTv8ts0¥ aFKI altho for Isw .. 8NI %%•ro slgn¢d on Its b8hallb A Fra8er- Tw81e• Th9 note5 forni part oflheso finandal ststwn8nts Pagè 5
peMBROKUHIRE FEDERATION OF YIOMEN% INsllTUTES NOTES TO ThE FINANCIAL STATEMEMT8 FOR THE YEAR ENDED 31 JULY 2024 ACCOUNTNG pOuE5 Ba$1• of pr•paflng the finan¢l•l stal•m•nts Tho finandal $tntS of Ihe tharitablg c¥)mpany, vthlch 1$ a pubfjc b8n8fi1 onty under FRS 102, hev8 b88n pr6pared tn 4nce wlth the Charibe8 SORP {FRS 102) 'Aecx>unting and Reportlng by Ch2ritig8: Ststsmonl of R8¢1)mmended Prado appllcablo to Gh8r6ts8 proparfng thdr accounts in acrdanCe ith the Flnanelal R•porVrw Standanl applicabl8 In the UK and Republlc of Ireland (FRS 102) (effecthe l January 20191,, Flnandal Reporttng Stsndard 102 The FinBncl&l Reportinu Slandard app8 ITr the UK and Ropubllc of Irgland, and tho Cornpanlas Act 2006. The )Inancrdl stalgments have baen prepa1 under Iho hltstuiical convenlion. Incom• All income Is recffjnlsad In tho Statement of Fln8ncTal AcliiAlies once the h99 enlltknnt to the lur#ts, tt Is Pfobablo th8tthe Lncomo b8 received and the amrAnt c•n b8 measured reM8bly. Expondltu Liabillti89 arn recogTrls•d a• ewffidtlur• as w as thar• is a l•gal or cXThtrV? otsllgatton ClMthg tt tharlty to thai expandtr?, It Is prnbable that a trofisfer of onoMiG l)engfits 11 be regulrad sn 98lllefiwrt and tha 8mwnt of tho obligauon can bè me8surnd rellabty. Expendilure Is octhunted for on Bn ba818 and has been classified undor hoadings that aggregate an iaist related to th& c&tegiYy. Whère c#)sts connot bg dtyecuy attributed to partiClar headW they have boon alkjratsd to acti¥iti8s on a bF& rfngistenl wlth Iho Ug9 of ro8ourco8. TanglblB Ilx•d as••ts Deveaon Is wovKled at Ihe f1)ng annuql Tates in onlor to write off each asset over Its e6timated usofvl Freehold PTOF Improvements to pn)p•rty FlxbJraB and fftung 2% on c08t 2% on co$t 10% rtdudng b8lan¢o Ste¢k3 arè valu8d at the lovKr of cost and net rnallsqbla value. 8ftor maklnu due allowan¢0 for obsolele and slow moving ttam Taxallon The ¢hadty18 fflpt frwi rptI0ft tax on Its ¢h8TIIBble activItt. Fund aw)unting Unf8strict8d funds eAn usad In accordano& wlth the chorltablo obJ8dves at the di8110 of thE tnffjtO08. Rgstrlthd fund¥ can only b• u8ed for partkular reStrIc purpo66s*+thin thfr obiocts oftho ¢harfty. Reslrf¢tion8 arlse vkngn spectlled by the donpr orwhan funds 4r• ralead for p8rtlrnAgrmtrf¢tsd purrM)8•& Furthor explanatlon of the naturn and purpo89 of •ach fund 1$ includ•d In th• nol88 10 th& financlal staterneni8. IIIVESTMEiif INCOME 2024 2023 Dopo$lt account Inlero8t 1,129 820 Pago 6 corrtlnuad...
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024 NET INCOMEI{EXPENDITURE) Net incomel(expenditure) is stated after chargingl{crediting)'. 2024 2023 Depreciation - owned assets 1,407 1,413 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023. Trustee5' expenses During the year the charily has paid mileage and other expenses to 5 of the members who served on the Board of Trustees tot811ing £1,13712023 £644). SALARIES AND WAGES 2024 2023 Gross salaries. national insurance and tax 7,675 7,129 7,675 7,129 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMENTS FROM Incoming resources 52,429 Investment income 620 Total 53,049 EXPENDITURE ON Charitable activities Direct charitable expendilure Governance cost5 50,598 1,779 Total 52,377 NET INCOME 672 RECONCILIATION OF FUNDS Total funds brought forward 106,601 TOTAL FUNDS CARRIED FORWARD 107,273 Page 7 continued...
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024 TANGIBLE FIXED ASSETS Improvements lo property Fixtures and fittings Freehold property Totals COST At 1 August 2023 and 31 July 2024 52,701 43,760 15.015 111,476 DEPRECIATION At 1 August 2023 Charge for year 20.983 1,354 11.872 14,487 53 47,342 1,407 At 31 July 2024 22,337 11,872 14,540 48,749 NET BOOK VALUE At 31 July 2024 30,364 31,888 475 62,727 At 31 July 2023 31,718 31,888 528 64,134 STOCKS 2024 2023 Stock5 30 184 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayments 92 786 786 92 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Accruals and deferred income 1,250 1,201 11. MOVEMENT IN FUNDS Net movement in funds Al 31.7.24 At 1.8.23 Unrestricted funds General fund 107,273 510 107,783 TOTAL FUNDS 107,273 510 107,783 Net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 63,886 163,376} 510 TOTAL FUNDS 63,886 163,376) 510 Page 8 continued...
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 JULY 2024 MOVEMENT IN FUNDS- continued Comparativ8s for movement in funds Net movement in funds At 31.7.23 At 1.8.22 Unrestricted funds General fund 106.601 672 107,273 TOTAL FUNDS 106,601 672 107,273 Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unreslri¢ted funds General fund 53.049 {52,377) 672 TOTAL FUNDS 53,049 (52.377) 672 A current year 12 months and prior year 12 months combined p051tion is as follows.. Net movement in funds At 31.7.24 At 1.8.22 Unrestricted funds General fund 106,601 1,182 107,783 TOTAL FUNDS 106,601 1,182 107,783 A cijrrent year 12 monlhs and prior year 12 months combined net movement in funds, included in the above are as follows= Incoming resources Resources expended Movement in funds Unrestricted funds General fund 116,935 {115,7531 1,182 TOTAL FUNDS 116,935 (115,753) 1,182 Page 9 continued...
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2024 12. CONTINGENT LIABILITIES There were no contingent liabilities as at 31 July 202412023 - nil). 13. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31 July 2024. 14. MEMBERS GUARANTEE The company is limiled by guarantee and in the event of the wnding up of the company the liability of each member will not exceed £1. 15. INCORPORATION The company is incorporated under the Companies Act 2006 and gIStered in England and Wales. It is also registered with the Charity Commission. Page 10
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 2024 2023 INCOME AND ENDOWMENTS Incoming resources Charitable activities 62,757 52.429 Investment income Deposit account interest 1,129 620 Total incoming resources 63,886 53.049 EXPENDITURE Charitable activities Sundries 60.485 50,598 Support costs Management Governance costs 2,891 1,779 Total resources expended 63,376 52,377 Net income 510 672 This page does not form part of the statutory financial statements Page11
PEMBROKESHIRE FEDERATION OF WOMEN'S INSTITUTES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 Unrestricted Restricted funds funds Totsl 2024 Totsl 2023 Incoming R850urces Notes PFWI ACTIVITIES Council Meetings Fundraising Independent Financial Examination Scheme Events COMMITTEES & MISC GROUPS Home Crafts Committee Sports & Leisure Committee Community & Environment Commitiee Membership Committee Centenary 2,332 6,067 330 2,332 6,067 330 1,609 7,061 285 1,727 2,619 4,189 311 920 2.619 4,189 311 920 3,338 6,269 832 1,165 NFWI Competilions Conferences Fundraising ACWW INSTITUTES Coins of Friendship Skjbscriptions Suspensions Insurance PFWI MANAGEMENT & PREMISES Offic8 Resources Inveslmonl Inrne CHARITIES ACCOUNT INTEREST MISC 13.874 868 13,874 868 3.677 869 30 26.470 30 26,470 341 21,926 889 889 651 2,973 48 1,081 885 2,973 48 1.081 885 2.200 24 596 976 Total Incoming Rosourcgs 63,886 63,886 53.546 Resources Expended PFWI ACTIVITIES CouncAI Meetings Fundraising Independent Financial Ex8min81Son S¢heme Board Expenses - General Board Expenses- Courses & Conferences Events COMMITTEES & MISC GROUPS Home Crafts Committee Sports & Leisure Committee CoTnmunity & Environment Committee Membership Committee 575 4,817 165 575 4.817 165 606 2.834 183 544 100 71 892 222 892 222 1.658 4.023 110 1,291 1,658 4,023 110 1,291 1,962 4,106 363 1,264 NFWI Gompelitions Conferences Fundraising ACWW INSTITUTES Coins of Friendship Subscriptions Insuran¢e PFWI MANAGEMENT & PREMISES IT & Publicity Wl House Stsffing Govemance Office Resources 12,904 575 12,904 575 2,150 671 30 12,601 30 12,601 319 12.729 271 7,280 7,675 335 3.340 1,721 271 7.280 7.675 335 3,340 1,721 519 8,613 7,129 978 4,679 440 MISC 60.485 60,485 50.260 Gov•rnaneè Costs Indepen(lenl Examiner's Remuneration Depreciation 1,4e4 1,407 1,484 1,407 1,200 1,414 2,891 2.891 2,614 Total Resources Expended 63,376 63.376 52,874 Net IOutgoing}Ilncomin9 Rgsources 510 510 672 Totsl Funds Brought Forward 107,273 107.273 106,601 Total Funds cale Forward 107,783 107,783 107.273