2022-12-31-accounts

	Chair's Welcome
z.	Apologies forabsence
	Toreceive and consider the Annua	I Report	ofthe Trustee				Board,	including	Accounts foryear
	ending SsDecember zoza, note the dates		ofthe Charity's				Financial Year		and approve the Minutes
	ofthe zo2z AGM
	Re-adoption ofthe Constitution
	Approval ofthe quorum for meetings ofthe Group Scout Council, Trustee								Board and its Sub
	Committees
	a) Group Scout Council-Sz9b	ofpeople present		rounded opto a complete number
	b) Trustee Board —Sstb ofmembership		rounded	up		toa complete number
	c) Sub Committees -SsSSofmembership rounded					up	to a complete number
6.	Approval ofGroup Scout Leader's	Nomination for Chair
	Election ofOfficers lSecretary and	Treasurer)
8.	Confirmation ofExOfficio Members ofTrustee Board,				including			Section Leaders who wish to be
	trustees.
9.	Election ofpeople/parent representatives		tothe Trustee				Board
	(Ideally a minimum ofepeople, but	no more	than 6)
so.	Approval ofGroup Scout Leader's	Nominationstothe			Trustee Board
	(Number ofnominated members must not exceed the			number ofelected members)
ss.	Appointment ofindependent Examiner
zz.	Group Scout Leaders Report
s3.	Presentations
	District Commissioners Address

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Structure, Governance and Management
Type of governing document The Group's governing documents are those ofthe Scout
	Association. They consist ofa	Royal Charter, which in turn
	gives authority to the Bye Laws ofthe Scout Association
	and The Policy, Organisation	and Rules of the Scout
	Association.
How the charity isconstituted The Group is a trust established under the rules that are
	common to all Scouts.
Trustee selection methods The Trustees are appointed in		accordance with the Policy,
	Or anisation and Rules ofthe	Scout Association.
Policies and procedures adopted for:
	a) The induction and training of Trustees are trained according	tothe Scout Association's
	trustee's Adult Training Scheme.
	b) The trustee's consideration of The Group's Executive Committee, the members ofwhich
	major risks and the systems to are the 'Charity Trustees' ofthe Scout Group which is an
	manage them educational charity, manages	the Group. As trustees they
	are responsible for complying	with legislation applicable
	to charities. This includes the registration, keeping proper
	accounts and making returns	to the Charity Commission
	as appropriate.
The Committee consists ofthree independent representative; Chair, Secretary and Treasurer together with the Group Scout Leader, individual Section Leaders (if opted to take on the responsibility) and Parent
Representatives and meets monthly, except in August.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities ofthe appointment and is responsible forthe:
~	Group's compliance with the Policy, Organisation and Rules ofthe Scout Association;
~	Protection and maintenance ofGroup property;
~	Management ofthe Group's finances;
~	Insurance ofpeople, property and equipment;
~	Provision ofsufficient resources for Scouting to operate;
~	Approval of the trustee's annual report and annual accounts after examination by an Independent Examiner;
~	Presentation of the annual report and accounts to the Group Scout Council at its Annual General
	Meeting and afterwards toThe Charity Commission
~	Promotion and support tothe development ofScouting in the local area;
~	Management and implementation ofthe Scout Association's Safety Policy locally;
~	Positive image ofScouting in the local community;
~	Appointing and managing any sub committees that may be required;
~	Appointing Group Administrators and Advisors other than those who are elected;
v	Opening, closing and amalgamation ofsections within the Group;
~	Inclusion ofYoung People sothat they are meaningfully involved in decision	making at all levels within
	the Group.

Objectives
Risk and Internal	Control		The group has in place systems of internal controls that
			are designed to provide reasonable assurance	against
			material mismanagement or loss, these include
			signatories for all payments and comprehensive insurance
			policies to ensure that insurable risks are covered.
Summary ofthe	objectives ofthe charity		The objectives of the Group are as a unit of the Scout
set out in its governing		document	Association.
			The Purpose ofScouting
			Scouting exists to actively engage and support	young
			people in their personal development, empowering	them
			to make a positive contribution to society.
			The Values ofScouting
			As Scouts we are guided by these values:
			Integrity - We act with integrity; we are	honest,
			trustworthy and loyal.
			Respect - We have self-respect and respect for	others.
			Cave - We support others and take care ofthe world		in
			which we live.
			Belief - We explore our faiths, beliefs and attitudes.
			Co-operation -We make a positive difference;	we	co-
			operate with others and make friends.
			The Scout Method
			Scouting takes place when young people, in partnership
			with adults, work together based on the values		of
			Scouting and:
			~enjoy what they are doing and have fun
			~take part in activities indoors and outdoors
			~learn by doing
			~share in spiritual reflection
			~take responsibility and make choices
			~undertake new and challenging activities
			~make and live by their Promise.
Public benefit statement			The Group meets the Charity Commission for England		&
			Wales's public benefit criteria under both the
			advancement of education and the advancement		of
			citizenshi orcommunit develo mentheadin s

				Year	01/01/2022 to 31/12/2022	01/01/2022 to 31/12/2022		2021
~	~
					Unrestricted Restricted funds	funds	Total funds	Total funds
Receipts					R		E
Donations, legacies and similar
income
Membership subscriptions					14r889		14,889	6,585
Less: Membership (National/Coun	subscriptions /District)		paid on		-5r120		5(110	-sr595
Net membership	subscriptions		retained		9,769		9,769	3r990
Donations					948	8,627	9r575	92r023
Gift Aid					3,287		3,287	12	896
			Sub	total
Fundraising (gross)
Cake Sale, Sweet	Shop,	Marshalling,
Commission								2,758
			Sub	total
Grants
Jack Petchy Awards									691
Other Grants					6,740	2r050	8,790	148,772
			Sub	total
Other income
Hall hire					ar430		*r430
Clothing costs
Minibus Hire					sr919		1r919
			Sub	total
Youth programme	and	activities
Kariba Beavers
Powhatan Beavers					50		50		300
Chetowaik Cubs					612		612	ar054
intepid Sea Scouts					s.r136		1r136	s.r563
Pegasus Scouts					1,849		1,849		915
Group led activities					3r147		3r147		509
so23 Expedition					*r350		*r350
			Sub	total
	Total	Gross Income
Transfer offunds	to cover dehcit
Loans						50rooo	50r000	10r000
		Total receipts

				Rec	eipts and Payments A	ccount
					01/01/2022 'to	31/12/2022		2021
					Unrestricted Restricted	funds	Total funds	Total funds
					R R		R	R
Payments
Charitable	Payments
Youth programme		and		activities
Rent including Garage					925		925
Administration
Rates					119		119
Water and	Sewerage				709		709
Electricity	and Gas				1,645		1r645		176
Insurance					964		964	1r454
Go Cardless charges					486		486
Repairs and Renewals					318		328
Materials and equipment					338		338
Cleaning					736		736
New Build	Costs				73r520	6o,677	134r197	283712
Internet &	Phone				317		317
AGM and Trustee expenses									113
Minibus					1,634		sr634
Kariba Beavers
Powhatan	Beavers				214				350
Chetowaik	Cubs				sr494		sr494	sr531
Intrepid Sea Scouts							sr421	1r587
Pe asus Scouts					sr093		sr093	1	653
Group Camp					3r147		3r147
Grou led activities					1r445		sr445	4r7*3
				Sub total
Fundraising	expenses
Fundraising	costs								35
				Subtotal
	Total		Gross Expenditure
Asset and	investment		purchases, etc.
				Total payments
	Net ofreceipts/(payments)
Cash fundslastyearend					77,383		77r383	97r311
	Cashfunds thisyear end

S	tatem	ent ofas	sets and		liabilities at the end	liabilities at the end	liabilities at the end	liabilities at the end	liabilities at the end	liabilities at the end	ofthe year
					01/01/2022 -31/12/2022							2021
			Unrestricted fundsf			Restricted fundsf					Total funds	Totalfunds
Cash funds
Bank current account			19d741								19d741		77,383
Bank deposit account
Buildin society account
Cash/Floats with Leaders
	Total cash funds
Other monetary assets
		Subtotal
Investment assets
		Sub total
Non monetary assets for charity's own
use
Landandbuildin s			450dooo								450d000
New Hall —Works in Pro	ress												410d329
Motor vehicles+ Trailers				6,ooo							6,0oo		6,ooo
Scouti e vipment, furniture		etc	z7,852								27,852		27,85z
		Sub total
Liabilities
Essex County Scouts Loan								50d	000		50d000
Thurrock District Scouts	Loan		10d000								10d000		10dooo
		Sub total
Reconciliation of	current	account:	& d (f) Vnrestricted funds			(Q Restricted		funds		Total funds (f)
	Building fund
		General	11/401								11d401
	Kariba Beavers				910						910
Powhatan		Beavers		zd314							1d314
	Chetowaik Cvbs			2	171,						2d171
Intrepid SeaScouts					845						845
	Pe asus Scouts				750						750
	2023 Ex edition			zd	350						zd350
		Subtotal
Contingent liabilities and future obligations: s88,000.The						value	ofthe new Hall				isshown the Statement of
Assets now completed.	The Land on which		the Hall	is	erected belongs tothe					Scout Group bvt		has zero	cost
asitwasgiventotheGrou	.
The above receipts and payment account and statement ofassets and liabilities Trustees on 220 June zo23 and signed on their behalf by: d d M h Id[dh idi.6:.~GI d M(G d Mh d											were approved	bythe

GSRO ~@ggsIIIHS SUB@ ~G~ggg XORBIHGASSI FINANCIAL REVIEW	GSRO ~@ggsIIIHS SUB@ ~G~ggg XORBIHGASSI FINANCIAL REVIEW	GS ~gy~CHSNL g3LQ
Accounts to year ending31		The accounts have been drawn up on a Receipts and
December 2022		Payments basis which is consistent with previous years.
		The accounts have been independently examined and
		approved by the trustees. AW Fenn &Cowas appointed
		as the Independent Examiner.
Briefstatement	ofthe	The Groups policy on reserves isto hold sufficient
Charity's policy	on reserves	reserves to continue the charitable activities ofthe
		Group should the income from fund raising activities fall
		short. The Group Executive Committee considers that the
		Group should hold a sum equivalent to 12months
		running costs, excluding the running costs ofthe
		individual Section meetings.
		The Group held reserves ofapproximately E19,741at
		year end.
Further financial	review details	The Groups income and expenditure is relatively small
		and as such does not have sufficient funds to invest in
		longer-term investments such as stocks and shares. The
		Group has therefore adopted a low risk strategy for the
		investment offunds. All funds are held in cash using only
		accounts in mainstream banks.
		The Group Executive Committee regularly monitors the
		level of bank balances and as interest rates received to
		ensure the Group obtains maximum value and income
		from its banking arrangements. Occasionallythis may
		involve using an account that requires a period ofnotice
		before funds can be withdrawn, before doing sothe
		Group Executive Committee considers the cash flow
		requirements.
Details ofany funds materially		None.
in deficit
Meeting future	liabilities	Additional costs required in2023 to complete the Hall
		project is estimated at E40,000.This will be covered by
		the fundraising activity and grant applications.