# ## ## ||Chair's Welcome||||||||| |---|---|---|---|---|---|---|---|---|---| |z.|Apologies forabsence||||||||| ||Toreceive and consider the Annua|I Report|ofthe Trustee||||Board,|including|Accounts foryear| ||ending SsDecember zoza, note the dates||ofthe Charity's||||Financial Year||and approve the Minutes| ||ofthe zo2z AGM||||||||| ||Re-adoption ofthe Constitution||||||||| ||Approval ofthe quorum for meetings ofthe Group Scout Council, Trustee||||||||Board and its Sub| ||Committees||||||||| ||a)
Group Scout Council-Sz9b|ofpeople present||rounded
opto
a complete number|||||| ||b)
Trustee Board —Sstb ofmembership||rounded|up||toa complete number|||| ||c)
Sub Committees
-SsSSofmembership
rounded|||||up|to a complete number||| |6.|Approval ofGroup Scout Leader's|Nomination
for Chair|||||||| ||Election ofOfficers lSecretary and|Treasurer)|||||||| |8.|Confirmation
ofExOfficio Members ofTrustee Board,||||including|||Section Leaders who wish to be|| ||trustees.||||||||| |9.|Election ofpeople/parent
representatives||tothe Trustee||||Board||| ||(Ideally a minimum ofepeople, but|no more|than 6)||||||| |so.|Approval ofGroup Scout Leader's|Nominationstothe|||Trustee Board||||| ||(Number ofnominated
members must not exceed the|||number ofelected members)|||||| |ss.|Appointment
ofindependent
Examiner||||||||| |zz.|Group Scout Leaders Report||||||||| |s3.|Presentations||||||||| ||District Commissioners
Address||||||||| ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## |UAONININORA~MC1IIlNBING gg
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BAI1OON| |---|---|---| |Structure, Governance
and Management||| |Type of governing
document
The Group's governing
documents
are those ofthe Scout||| ||Association. They consist ofa|Royal Charter, which in turn| ||gives authority to the Bye Laws ofthe Scout Association|| ||and
The
Policy,
Organisation|and
Rules of the Scout| ||Association.|| |How the charity isconstituted
The Group
is a trust established
under the rules that are||| ||common to all Scouts.|| |Trustee selection methods
The Trustees are appointed
in||accordance with the Policy,| ||Or anisation
and Rules ofthe|Scout Association.| |Policies and procedures adopted for:||| ||a)
The induction
and training of
Trustees are trained according|tothe Scout Association's| ||trustee's
Adult Training Scheme.|| ||b)
The trustee's
consideration
of
The Group's Executive Committee, the members ofwhich|| ||major risks and the systems to
are the 'Charity Trustees' ofthe Scout Group which
is an|| ||manage them
educational
charity, manages|the Group. As trustees they| ||are responsible
for complying|with legislation
applicable| ||to charities. This includes the registration,
keeping proper|| ||accounts and making
returns|to the Charity Commission| ||as appropriate.|| |The Committee
consists ofthree independent
representative;
Chair, Secretary and Treasurer together with
the Group Scout Leader,
individual
Section Leaders (if opted to take on the responsibility)
and Parent||| |Representatives
and meets monthly,
except in August.||| |The Group Executive Committee
exists to support the Group Scout Leader in meeting the responsibilities
ofthe appointment
and is responsible
forthe:||| |~|Group's compliance
with the Policy, Organisation
and Rules ofthe Scout Association;|| |~|Protection and maintenance
ofGroup property;|| |~|Management
ofthe Group's finances;|| |~|Insurance ofpeople, property and equipment;|| |~|Provision ofsufficient resources for Scouting to operate;|| |~|Approval
of the trustee's
annual
report
and annual
accounts after examination
by an Independent
Examiner;|| |~|Presentation
of the annual
report
and accounts to the Group Scout Council at its Annual
General|| ||Meeting and afterwards toThe Charity Commission|| |~|Promotion
and support tothe development
ofScouting in the local area;|| |~|Management
and implementation
ofthe Scout Association's
Safety Policy locally;|| |~|Positive image ofScouting
in the local community;|| |~|Appointing
and managing
any sub committees that may be required;|| |~|Appointing
Group Administrators
and Advisors other than those who are elected;|| |v|Opening,
closing and amalgamation
ofsections within the Group;|| |~|Inclusion ofYoung People sothat they are meaningfully
involved
in decision|making at all levels within| ||the Group.|| ## ## |Objectives|||||| |---|---|---|---|---|---| |Risk and Internal|Control||The group has in place systems of internal
controls that||| ||||are designed
to provide
reasonable
assurance|against|| ||||material
mismanagement
or
loss,
these
include||| ||||signatories for all payments
and comprehensive
insurance||| ||||policies to ensure that insurable
risks are covered.||| |Summary ofthe|objectives ofthe charity||The objectives of the Group are as a unit of the Scout||| |set out in its governing||document|Association.||| ||||The Purpose ofScouting||| ||||Scouting
exists to actively
engage
and support|young|| ||||people
in their personal development,
empowering|them|| ||||to make a positive contribution
to society.||| ||||The Values ofScouting||| ||||As Scouts we are guided
by these values:||| ||||Integrity
- We act with
integrity;
we are|honest,|| ||||trustworthy
and loyal.||| ||||Respect - We have self-respect and respect for|others.|| ||||Cave - We support others and take care ofthe world||in| ||||which we live.||| ||||Belief - We explore our faiths, beliefs and attitudes.||| ||||Co-operation
-We make a positive difference;|we|co-| ||||operate with others and make friends.||| ||||The Scout Method||| ||||Scouting takes place when young
people,
in partnership||| ||||with
adults,
work
together
based
on the
values||of| ||||Scouting and:||| ||||~enjoy what they are doing and have fun||| ||||~take part in activities indoors and outdoors||| ||||~learn by doing||| ||||~share in spiritual
reflection||| ||||~take responsibility
and make choices||| ||||~undertake
new and challenging
activities||| ||||~make and live by their Promise.||| |Public benefit statement|||The Group meets the Charity Commission
for England||&| ||||Wales's
public
benefit
criteria
under
both
the||| ||||advancement
of education
and
the
advancement||of| ||||citizenshi
orcommunit
develo
mentheadin
s||| ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ## |||||Year|01/01/2022 to 31/12/2022|01/01/2022 to 31/12/2022||2021|| |---|---|---|---|---|---|---|---|---|---| |~|~||||||||| ||||||Unrestricted
Restricted
funds|funds|Total funds|Total funds|| |Receipts|||||R||E||| |Donations,
legacies and similar|||||||||| |income|||||||||| |Membership
subscriptions|||||14r889||14,889|6,585|| |Less: Membership
(National/Coun|subscriptions
/District)||paid on||-5r120||5(110|-sr595|| |Net membership|subscriptions||retained||9,769||9,769|3r990|| |Donations|||||948|8,627|9r575|92r023|| |Gift Aid|||||3,287||3,287|12|896| ||||Sub|total|||||| |Fundraising
(gross)|||||||||| |Cake Sale, Sweet|Shop,|Marshalling,|||||||| |Commission||||||||2,758|| ||||Sub|total|||||| |Grants|||||||||| |Jack Petchy Awards|||||||||691| |Other Grants|||||6,740|2r050|8,790|148,772|| ||||Sub|total|||||| |Other income|||||||||| |Hall hire|||||ar430||*r430||| |Clothing costs|||||||||| |Minibus Hire|||||sr919||1r919||| ||||Sub|total|||||| |Youth programme|and|activities|||||||| |Kariba Beavers|||||||||| |Powhatan
Beavers|||||50||50||300| |Chetowaik Cubs|||||612||612|ar054|| |intepid Sea Scouts|||||s.r136||1r136|s.r563|| |Pegasus Scouts|||||1,849||1,849||915| |Group led activities|||||3r147||3r147||509| |so23 Expedition|||||*r350||*r350||| ||||Sub|total|||||| ||Total|Gross Income|||||||| |Transfer offunds|to cover dehcit||||||||| |Loans||||||50rooo|50r000|10r000|| |||Total receipts|||||||| ## ## |||||Rec|eipts and Payments
A|ccount|||| |---|---|---|---|---|---|---|---|---|---| ||||||01/01/2022 'to|31/12/2022||2021|| ||||||Unrestricted
Restricted|funds|Total funds|Total funds|| ||||||R
R||R|R|| |Payments|||||||||| |Charitable|Payments||||||||| |Youth programme||and||activities|||||| |Rent including
Garage|||||925||925||| |Administration|||||||||| |Rates|||||119||119||| |Water and|Sewerage||||709||709||| |Electricity|and Gas||||1,645||1r645||176| |Insurance|||||964||964|1r454|| |Go Cardless charges|||||486||486||| |Repairs and Renewals|||||318||328||| |Materials and equipment|||||338||338||| |Cleaning|||||736||736||| |New Build|Costs||||73r520|6o,677|134r197|283712|| |Internet &|Phone||||317||317||| |AGM and Trustee expenses|||||||||113| |Minibus|||||1,634||sr634||| |Kariba Beavers|||||||||| |Powhatan|Beavers||||214||||350| |Chetowaik|Cubs||||sr494||sr494|sr531|| |Intrepid Sea Scouts|||||||sr421|1r587|| |Pe asus Scouts|||||sr093||sr093|1|653| |Group Camp|||||3r147||3r147||| |Grou
led activities|||||1r445||sr445|4r7*3|| |||||Sub total|||||| |Fundraising|expenses||||||||| |Fundraising|costs||||||||35| |||||Subtotal|||||| ||Total||Gross Expenditure||||||| |Asset and|investment||purchases, etc.||||||| |||||Total payments|||||| ||Net ofreceipts/(payments)||||||||| |Cash fundslastyearend|||||77,383||77r383|97r311|| ||Cashfunds thisyear end||||||||| ## |S|tatem|ent ofas|sets and||liabilities at the end|liabilities at the end|liabilities at the end|liabilities at the end|liabilities at the end|liabilities at the end|ofthe year||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||01/01/2022 -31/12/2022|||||||2021|| ||||Unrestricted
fundsf|||Restricted
fundsf|||||Total funds|Totalfunds|| |Cash funds|||||||||||||| |Bank current account|||19d741||||||||19d741||77,383| |Bank deposit account|||||||||||||| |Buildin
society account|||||||||||||| |Cash/Floats
with Leaders|||||||||||||| ||Total cash funds||||||||||||| |Other monetary assets|||||||||||||| |||Subtotal|||||||||||| |Investment
assets|||||||||||||| |||Sub total|||||||||||| |Non monetary assets for charity's own|||||||||||||| |use|||||||||||||| |Landandbuildin
s|||450dooo||||||||450d000||| |New Hall —Works in Pro|ress||||||||||||410d329| |Motor vehicles+ Trailers||||6,ooo|||||||6,0oo||6,ooo| |Scouti
e vipment,
furniture||etc|z7,852||||||||27,852||27,85z| |||Sub total|||||||||||| |Liabilities|||||||||||||| |Essex County Scouts Loan||||||||50d|000||50d000||| |Thurrock District Scouts|Loan||10d000||||||||10d000||10dooo| |||Sub total|||||||||||| |Reconciliation of|current|account:|& d **(f)**
Vnrestricted
funds|||(Q
Restricted||funds||Total funds (f)|||| ||Building fund||||||||||||| |||General|11/401||||||||11d401||| ||Kariba Beavers||||910||||||910||| |Powhatan||Beavers||zd314|||||||1d314||| ||Chetowaik Cvbs|||2|171,||||||2d171||| |Intrepid SeaScouts|||||845||||||845||| ||Pe asus Scouts||||750||||||750||| ||2023 Ex edition|||zd|350||||||zd350||| |||Subtotal|||||||||||| |Contingent
liabilities and future obligations: s88,000.The||||||value|ofthe new Hall||||isshown the Statement of||| |Assets now completed.|The Land on which||the Hall|is|erected belongs tothe|||||Scout Group bvt||has zero|cost| |asitwasgiventotheGrou|.||||||||||||| |The above receipts and payment account and statement ofassets and liabilities
Trustees on 220 June zo23 and signed on their behalf by:
d
d
M h
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idi.6:.~GI
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d|||||||||||were approved|bythe|| ## ## |GSRO
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FINANCIAL REVIEW|GSRO
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g3LQ| |---|---|---| |Accounts to year ending31||The accounts have been drawn
up on a Receipts and| |December 2022||Payments
basis which is consistent
with previous years.| |||The accounts have been independently
examined
and| |||approved
by the trustees. AW Fenn &Cowas appointed| |||as the Independent
Examiner.| |Briefstatement|ofthe|The Groups policy on reserves
isto hold sufficient| |Charity's
policy|on reserves|reserves to continue the charitable
activities ofthe| |||Group should the income from fund raising activities
fall| |||short. The Group Executive Committee
considers that the| |||Group should
hold a sum equivalent to 12months| |||running costs, excluding the running
costs ofthe| |||individual
Section meetings.| |||The Group held reserves ofapproximately
E19,741at| |||year end.| |Further financial|review details|The Groups income and expenditure
is relatively
small| |||and as such does not have sufficient funds to invest in| |||longer-term
investments
such as stocks and shares. The| |||Group has therefore adopted
a low risk strategy for the| |||investment
offunds. All funds are held in cash using only| |||accounts
in mainstream
banks.| |||The Group Executive Committee
regularly
monitors the| |||level of bank balances and as interest rates received to| |||ensure the Group obtains maximum
value and income| |||from its banking arrangements.
Occasionallythis
may| |||involve using an account that requires a period ofnotice| |||before funds can be withdrawn,
before doing sothe| |||Group Executive Committee
considers the cash flow| |||requirements.| |Details ofany funds materially||None.| |in deficit||| |Meeting future|liabilities|Additional
costs required
in2023 to complete the Hall| |||project is estimated
at E40,000.This will be covered by| |||the fundraising
activity and grant applications.| ## ## ## ## ## ## ##