Holbrook Community - Pre school
Registered Charity No. 1014885
Trustees Report and Accounts for the year ended 31 July 2024
Holbrook Community Pre-school
Registered Charity No. 1014885
Trustees' Annual Report for the year ended 31 July 2024
Contents
| Page | ||
|---|---|---|
| Legal and Administrative Information | 1 | |
| Trustees' Annual Report | 2-3 | |
| Review of Activities | 4 | |
| Financial Review | 5 | |
| Independent Examiner's Report on the Accounts | 6 | |
| Receipts and Payments Account | 7 | |
Holbrook Community Pre-school
Registered Charity No. 1014885
Legal and Administrative Information
Management Committee and Trustees
The Management Committee, who are also trustees, are appointed each year at the AGM at which time the previous Management Committee is dissolved. The Management Committee members that served during the period up to the date of this report were:
th - For the period from 12 October 2023 current
Caitlin Bates (Chair) Lisa Williams (Secretary) Amy Hide (Treasurer) Roseanne Green (Staff)
th - th For the period from 12 October 2022 12 October 2023
Sophie Devaney (Chair) Caitlin Mechlinski (Secretary) Amy Hide (Treasurer) Roseanne Green (Staff)
Charity Number
Registered Number 1014885
Principal Address
Nightingales, Worthing Road, Southwater West Sussex RH13 9HG
Registered Charity No. 1014885
Holbrook Community Pre-school
Trustees' Annual Report for the year ended 31 July 2024
Introduction
Holbrook Community Pre-school was established in 1983 with the aim of enhancing the development and education of children under statutory school age, in a parent-involving and community-based group, in the Holbrook area of Horsham.
The overall management and control of the Pre-school rests with the management committee, who are also the Pre-school’s charity trustees. The officers of the committee are the Chair, treasurer and the secretary and in addition there have been 1 other elected or coopted committee members. The charity is an unincorporated association and its constitutional document, based on the model constitution produced by the Pre-school Learning Alliance, was last updated on 1[st] March 2017.
Pre-school activities are run by highly qualified and experienced staff and 1 part time administrator all employed by the Pre-school. At any one time the Pre-school has up to 45 children, between the ages of 2 and 5 years, registered.
Review of Activities
We have had a very successful year, with more children than previous years attending.
Our Christmas Fayre raised £633.75, which is a similar amount to 2022
At Easter we once again held a sponsored bounce in the garden. This raised £979.70, compared with £504.44 in 2022
During July we held our Summer Fayre which raised £584.50 compared with £613.50 in 2023
In March we received a £1000 grant from Tesco to purchase outdoor activities.
During this year we have changes to our staff team; One supervisor left and 2 bank members joined us.
Trustees
Committee members, who are also trustees, give their time freely and are not remunerated. The minimum number of committee members is 5 and at least 60 per cent of the committee members are family members (i.e. parents or guardians of children who attend the Pre-school).
The committee members are elected for one year at the Annual General Meeting. Retiring committee members are eligible for reelection unless they have already served as a committee member for ten consecutive years. As part of their training, trustees are given an induction and are kept up to date with legislative requirements.
In setting our objectives and planning our activities the committee members have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.
Signed Caitlin Bates_____ ___ Date______ _16/10/24_
Caitlin Bates(chairperson)
Signed _ AMY HIDE _____ Date16/10/24___
Amy Hide (treasurer)
Signed _Lisa Williams___ Date__16/10/24_____
Lisa Williams (secretary)
Financial Review
This year our finances reflect the evolving nature of Pre-School and our efforts to continue to provide high quality early years education.
We are a non profit making charity and one of our main principles is to keep the fees as low as possible so that no children are excluded from Pre-school due to their financial background.
Fundraising and donations; We made £3302.70 through fundraising and donations efforts this year. In the climate of austerity we are very pleased with this.
Surplus £5719
We finished the year with a substantial surplus, for the first time in 3 years.
This is mainly due to the extra children we have and therefore receive more funding from West Sussex. Also we control our expenditure.
At the end of the year the pre-school had total funds of £50495 however this includes £21049 funding from West Sussex for September 2024,with no restricted balance. We have a healthy contingency reserve of £18,569 which would enable pre-school to close and meet all its financial obligations.
The financial strategy of the pre-school is to maintain a balanced budget. We believe this will be achieved by the higher number of children attending, the continued fundraising efforts of parents and staff and a tight control on expenditure throughout the coming year and advertising.
There were no outstanding liabilities at the 2024 financial Year End.
Signed AMY HIDE ___Date_ 16/10/24 ____
Amy Hide (treasurer)
Holbrook Community Pre-school
Registered Charity No. 1014885
Independent Examiner's Report on the Accounts
Section A – Independent Examiners Report
Report to the Trustees of Holbrook Community Pre-school, charity number 1014885 on the accounts for the period ended 31 July 2024 set out on pages 5 to 6
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 43 of the 1993 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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In connection with my examination, no matter has come to my attention
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Independent 1. which gives me reasonable cause to believe that in, any material
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examiner's statement respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
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have not been met ; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Address: |
Barbara Budd | |
|---|---|---|
| Barbara Budd | ||
| 30 Byron Close, Horsham West Sussex RH12 5PA |
Holbrook Community Pre-school Registered Charity No. 1014885
Receipts and Payments Account for the year ended 31 July 2024
| 2024 | 2023 | ||
|---|---|---|---|
| £ | £ | ||
| RECEIPTS | |||
| Nursery Funding | 68843 | 54,183 | |
| Fees (including snacks) | 22919 | 10,417 | |
| Registration Fees | 400 | ||
| Fund Raising | |||
| Deposits refunded | |||
| Funded Deposits | 200 | ||
| Unfunded Deposits | 450 | ||
| Fund Raising | 3303 | 1,898 | |
| Gift Aid | 793 | 841 | |
| Donations | 260 | 306 | |
| WCCC Grant | |||
| Uniform | 21 | ||
| Inclusion Funding | 9218 | 3,200 | |
| TOTAL RECEIPTS | 106008 | 71,245 | |
| PAYMENTS | |||
| Salaries – Teaching | 64501 | 48,656 | |
| Salaries – Admin | 6429 | 4,921 | |
| Pension/HMRC | 5861 | 2,024 | |
| Rent | 16061 | 13,378 | |
| Snacks | 462 | 469 | |
| Activities | 543 | 275 | |
| General | 804 | 730 | |
| Stationery | 58 | 20 | |
| Gifts | 15 | 20 | |
| Fund Raising Costs | 268 | 252 | |
| Fund Raising Money spent | 1693 | ||
| Membership | 758 | 429 |
| Insurance | 1,217 | 1,217 | 1,160 |
|---|---|---|---|
| Registration | 50 | 50 | |
| Uniform - Staff | 86 | 144 | |
| Uniform - children | 225 | ||
| Training | 579 | 226 | |
| Donations | |||
| DBS – Staff | 339 | 228 | |
| Inclusion Spending | 341 | ||
| Deposits refunded | 100 | ||
| Outings | |||
| TOTAL PAYMENTS | 100289 | 79,681 | |
| SURPLUS / (DEFICIT) | 5719 | (6,536) | |
| 2024 | 2023 | ||
| Current A/C | Current A/C |
Opening Balance £30299.49 Less £6572.27 from W Sx for Sept 23 Receipts £106006.79 Payments £100287.64
Closing Balance Closing Balance £50495.30 £30299.49 This figure This figure includes includes £6572.27 from W £21048.94 from W Sx for Sept 24 Sx for Sept 23 2024 2023 Contigency A/C Contingency A/C Opening Balance 18,378.29 Interest Received £190.90 Closing Balance18,569.19 18,378.29