## **Holbrook Community - Pre school** 

## Registered Charity No. 1014885 

**Trustees Report and Accounts for the year ended 31 July 2024** 



## Holbrook Community Pre-school 

**Registered Charity No. 1014885** 

## Trustees' Annual Report for the year ended 31 July 2024 

## **Contents** 

|||Page|
|---|---|---|
|Legal and Administrative Information||1|
|Trustees' Annual Report||2-3|
|Review of Activities||4|
|Financial Review||5|
|Independent Examiner's Report on the Accounts||6|
|Receipts and Payments Account||7|
||||





# Holbrook Community Pre-school 

**Registered Charity No. 1014885** 

## Legal and Administrative Information 

## **Management Committee and Trustees** 

The Management Committee, who are also trustees, are appointed each year at the AGM at which time the previous Management Committee is dissolved. The Management Committee members that served during the period up to the date of this report were: 

> th - For the period from 12 October 2023 current 

Caitlin Bates (Chair) Lisa Williams (Secretary) Amy Hide (Treasurer) Roseanne Green                                    (Staff) 

> th - th For the period from 12 October 2022 12 October 2023 

Sophie Devaney (Chair) Caitlin Mechlinski (Secretary) Amy Hide (Treasurer) Roseanne Green                                    (Staff) 

## **Charity Number** 

Registered Number 1014885 

## **Principal Address** 

Nightingales, Worthing Road, Southwater West Sussex RH13 9HG 



**Registered Charity No. 1014885** 

## Holbrook Community Pre-school 

## Trustees' Annual Report for the year ended 31 July 2024 

## **Introduction** 

Holbrook Community Pre-school was established in 1983 with the aim of enhancing the development and education of children under statutory school age, in a parent-involving and community-based group, in the Holbrook area of Horsham. 

The overall management and control of the Pre-school rests with the management committee, who are also the Pre-school’s charity trustees. The officers of the committee are the Chair, treasurer and the secretary and in addition there have been 1 other elected or coopted  committee  members.  The  charity  is  an  unincorporated association and its constitutional document, based on the model constitution produced by the Pre-school Learning Alliance, was last updated on 1[st] March 2017. 

Pre-school  activities  are  run by highly qualified  and  experienced staff and 1 part time administrator all employed by the Pre-school. At any one time the Pre-school has up to 45 children, between the ages of 2 and 5 years, registered. 



## **Review of Activities** 

We  have  had  a  very  successful  year,  with  more  children  than previous years attending. 

Our Christmas Fayre raised £633.75, which is a similar amount to 2022 

At Easter we once again held a sponsored bounce in the garden. This raised £979.70, compared with £504.44 in 2022 

During  July  we  held  our  Summer  Fayre  which  raised  £584.50 compared with £613.50 in 2023 

In  March  we  received  a  £1000  grant  from  Tesco  to  purchase outdoor activities. 

During this year we have changes to our staff team; One supervisor left and 2 bank members joined us. 



## **Trustees** 

Committee members, who are also trustees, give their time freely and  are  not  remunerated.  The  minimum  number  of  committee members is 5 and at least 60 per cent of the committee members are  family  members  (i.e.  parents  or  guardians  of  children  who attend the Pre-school). 

The committee members are elected for one year at the Annual General Meeting. Retiring committee members are eligible for reelection unless they have already served as a committee member for ten consecutive years. As part of their training, trustees are given  an  induction  and  are  kept  up  to  date  with  legislative requirements. 

In setting our objectives and planning our activities the committee members have given careful consideration to the Charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging. 

Signed **Caitlin Bates_____** _______________ Date______ **_____16/10/24___** 

Caitlin Bates(chairperson) 

Signed _ **AMY HIDE** _______________________ **Date___16/10/24____________** 

Amy Hide (treasurer) 

Signed **_Lisa Williams_____________________ Date__16/10/24___________** 

Lisa Williams (secretary) 



## **Financial Review** 

This year our finances reflect the evolving nature of Pre-School and our efforts to continue to provide high quality early years education. 

We are a non profit making charity and one of our main principles is to keep the fees as low as possible so that no children are excluded from Pre-school due to their financial background. 

Fundraising and donations; We made £3302.70 through fundraising and donations efforts this year. In the climate of austerity we are very pleased with this. 

## Surplus £5719 

We finished the year with a substantial surplus, for the first time in 3 years. 

This is mainly due to the extra children we have and therefore receive  more  funding  from  West  Sussex.  Also  we  control  our expenditure. 

At the end of the year the pre-school had total funds of £50495 however  this  includes  £21049  funding  from  West  Sussex  for September  2024,with  no  restricted  balance.  We  have  a  healthy contingency reserve of £18,569 which would enable pre-school to close and meet all its financial obligations. 

The financial strategy of the pre-school is to maintain a balanced budget.  We believe this will be achieved by the higher number of children attending,  the continued fundraising efforts of parents and staff and a tight control on expenditure throughout the coming year and advertising. 

There were no outstanding liabilities at the 2024 financial Year End. 

Signed **AMY HIDE** ___________________Date_ **16/10/24** ____________ 

Amy Hide (treasurer) 



## Holbrook Community Pre-school 

## **Registered Charity No. 1014885** 

## Independent Examiner's Report on the Accounts 

## **Section A – Independent Examiners Report** 

Report to the Trustees of Holbrook Community Pre-school, charity number 1014885 on the accounts for the period ended 31 July 2024 set out  on pages 5 to 6 

**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 43 of the 1993 Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and 

- to state whether particular matters have come to my attention. 

**Basis of independent** My examination was carried out in accordance with general Directions **examiner’s statement** given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

- In connection with my examination, no matter has come to my attention 

- **Independent** 1. which gives me reasonable cause to believe that in, any material 

- **examiner's statement** respect, the requirements:  to keep accounting records in accordance with section 41 of the 1993 Act; and 

      - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act 

      - have not been met ; or 

   1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

|**Signed:**<br>**Name:**<br>**Address:**|**Barbara Budd**||
|---|---|---|
||||
||Barbara Budd||
||||
||||
||30 Byron Close, Horsham West Sussex RH12 5PA||





Holbrook Community Pre-school Registered Charity No. 1014885 

Receipts and Payments Account for the year ended 31 July 2024 

||2024|2023||
|---|---|---|---|
||£|£||
|RECEIPTS||||
|Nursery Funding|68843||54,183|
|Fees (including snacks)|22919||10,417|
|Registration Fees|||400|
|Fund Raising||||
|Deposits refunded||||
|Funded Deposits|200|||
|Unfunded Deposits|450|||
|Fund Raising|3303||1,898|
|Gift Aid|793||841|
|Donations|260||306|
|WCCC Grant||||
|Uniform|21|||
|Inclusion Funding|9218||3,200|
|TOTAL RECEIPTS|106008||71,245|
|PAYMENTS||||
|Salaries – Teaching|64501||48,656|
|Salaries – Admin|6429||4,921|
|Pension/HMRC|5861||2,024|
|Rent|16061||13,378|
|Snacks|462||469|
|Activities|543||275|
|General|804||730|
|Stationery|58||20|
|Gifts|15||20|
|Fund Raising Costs|268||252|
|Fund Raising Money spent|1693|||
|Membership|758||429|





|Insurance|1,217|1,217|1,160|
|---|---|---|---|
|Registration||50|50|
|Uniform -  Staff||86|144|
|Uniform -  children|225|||
|Training||579|226|
|Donations||||
|DBS – Staff||339|228|
|Inclusion Spending|341|||
|Deposits refunded|||100|
|Outings||||
|TOTAL PAYMENTS|100289||79,681|
|SURPLUS / (DEFICIT)|5719||(6,536)|
|2024|2023|||
|Current A/C|Current A/C|||



Opening Balance £30299.49 Less  £6572.27 from W Sx for Sept 23 Receipts £106006.79 Payments £100287.64 

Closing Balance Closing Balance £50495.30 £30299.49 This figure This figure includes includes £6572.27 from  W £21048.94 from  W Sx for Sept 24 Sx for Sept 23 2024 2023 Contigency A/C Contingency A/C Opening Balance 18,378.29 Interest Received £190.90 Closing Balance18,569.19 18,378.29