REGISTERED CHARITY NUMBER: 1014710
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
FOR
OVER COMMUNITY ASSOCIATION
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
OVER COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
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Page |
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Report of the Trustees |
1 |
to |
3 |
Independent Examiner's Report |
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4 |
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Statement of Financial Activities |
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5 |
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Balance Sheet |
6 |
to |
7 |
Notes to the Financial Statements |
8 |
to |
12 |
Detailed Statement of Financial Activities |
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13 |
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OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
of Over and neighbouring villages. In order to further this objective the Association has constructed a sports and recreational centre.
Community Centre.
premises and its assets.
Public benefit
when reviewing the Associations aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
the Centre Manager in the planning, review and oversight of this financial year.
FINANCIAL REVIEW
Financial position
ended 31st March 2023 (2022 -£(4,510)).
Centre for offsite seminar and training. General business has also returned.
Reserves policy
good state of repair.
purchased from specific grants and donations where the restriction on the donation ceases once the money is spent.
continue to be, established to manage those risks.
Page 1
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FUTURE PLANS
success.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a constitution and is an unincorporated charity.
Recruitment and appointment of new trustees
of new Trustees can be a challenging task.
The board of Trustees shall consist of:
Not more than four Honorary Officers. - Not more than nine member representatives.
- One representative appointed by Over Parish Council.
re-election at the AGM. Appointees are nominated by two members and elected by a simple majority at the AGM.
a Trustee. Training is delivered internally as deemed necessary.
Organisational structure
The day to day management is delegated to the Executive Committee who make the necessary day to day decisions.
that OCA can continue to carry out its aims.
Decision making
The Trustees determine the general policy of the Association.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1014710
Principal address
Over Community Centre
The Doles
Over
Cambridge
Cambridgeshire
CB24 5NW
Page 2
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Trustees
R A Bevington (chair from Nov'20)
D Carman
T T Sutton
P J Sibthorpe
G D Fenn
U Robertson
S Robinson
P Smith (resigned 15/3/2023)
Independent Examiner
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
Approved by order of the board of trustees on 30 January 2024 and signed on its behalf by:
R A Bevington - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OVER COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Over Community Association
31 March 2023.
Responsibilities and basis of report
Charities Act 2011 ('the Act').
examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3.
which is not a matter considered as part of an independent examination.
this report in order to enable a proper understanding of the accounts to be reached.
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
30 January 2024
Page 4
OVER COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
Unrestricted
Restricted
funds
funds
Notes
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
41,597
52,800
Charitable activities
4
Charitable activity
6,000
-
Investment income
3
44
-
Total
47,641
52,800
EXPENDITURE ON
Charitable activities
Charitable activity
13,365
20,661
Governance costs
-
-
Total
13,365
20,661
NET INCOME
34,276
32,139
RECONCILIATION OF FUNDS
Total funds brought forward
190,688
437,735
TOTAL FUNDS CARRIED FORWARD
224,964
469,874 |
2023
Total
funds
£
94,397
6,000
44
100,441
34,026
-
34,026
66,415
628,423
694,838 |
2022
Total
funds
£
60,587
6,000
1 |
|
|
66,588 |
|
|
48,271
1,500 |
|
|
49,771 |
|
|
16,817
611,606 |
|
|
628,423 |
The notes form part of these financial statements
Page 5
OVER COMMUNITY ASSOCIATION
BALANCE SHEET 31 MARCH 2023
Notes
FIXED ASSETS
Tangible assets
7
Investments
8
CURRENT ASSETS
Debtors
9
Investments
10
Cash at bank
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS |
Unrestricted
funds
£
34,595
12,002
46,597
71,681
-
132,182
203,863
(25,496)
178,367
224,964
224,964 |
Restricted
funds
£
419,290
-
419,290
-
42,443
8,141
50,584
-
50,584
469,874
469,874 |
2023
Total
funds
£
453,885
12,002
465,887
71,681
42,443
140,323
254,447
(25,496)
228,951
694,838
694,838 |
2022
Total
funds
£
473,816
12,002
485,818
45,062
-
111,716
156,778
(14,173)
142,605
628,423
628,423 |
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|
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|
|
The notes form part of these financial statements
continued...
Page 6
OVER COMMUNITY ASSOCIATION
BALANCE SHEET - continued 31 MARCH 2023
Unrestricted
Restricted
funds
funds
Notes
£
£
FUNDS
12
Unrestricted funds:
General fund - assets (excluding bank)
General fund - bank (after contingency reserve)
Designated fund - bank (contingency reserve)
Restricted funds:
Property fund
AV equipment fund
New build pavilion fund
Jubilee celebration fund
TOTAL FUNDS |
2023
Total
funds
£
147,041
47,923
30,000
224,964
418,332
1,253
50,000
289
469,874
694,838 |
2022
Total
funds
£
112,765
47,923
30,000 |
|
|
190,688 |
|
|
436,162
1,573
-
- |
|
|
437,735 |
|
|
|
|
|
628,423 |
behalf by:
R A Bevington - Trustee
The notes form part of these financial statements
Page 7
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
certain assets.
Going concern
year and post year-end.
Income
the income will be received and the amount can be measured reliably.
Government grants of nil (2022 - £6,000) were received during the year to support the charity during the pandemic.
Expenditure
allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asst over its estimated useful life.
Long Leasehold - 2% on cost
Improvements to property - varying rates
Fixtures and fittings - varying rates
Office equipment - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. DONATIONS AND LEGACIES
2. |
DONATIONS AND LEGACIES |
|
|
|
|
2023 |
2022 |
|
|
£ |
£ |
|
Donations |
49,397 |
42,024 |
|
Grants |
45,000 |
18,563 |
|
|
94,397 |
60,587 |
3. |
INVESTMENT INCOME |
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|
|
2023 |
2022 |
|
|
£ |
£ |
|
Deposit account interest |
44 |
1 |
4. |
INCOME FROM CHARITABLE ACTIVITIES |
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|
|
2023 |
2022 |
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|
Charitable |
Total |
|
|
activity |
activities |
|
|
£ |
£ |
|
Licence fees |
6,000 |
6,000 |
5. TRUSTEES' REMUNERATION AND BENEFITS
31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
48,024
12,563
Charitable activities
Charitable activity
6,000
-
Investment income
1
-
Total
54,025
12,563 |
Total
funds
£
60,587
6,000
1
66,588 |
|
|
EXPENDITURE ON
continued...
Page 9
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Charitable activities
Charitable activity
Governance costs
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
7.
TANGIBLE FIXED ASSETS
COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022 |
Improvements
Long
to
leasehold
property
£
£
800,942
188,758
-
-
800,942
188,758
366,757
158,164
16,019
4,526
382,776
162,690
418,166
26,068
434,185
30,594 |
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
19,447
28,824
48,271
1,500
-
1,500
20,947
28,824
49,771
33,078
(16,261)
16,817
157,610
453,996
611,606
190,688
437,735
628,423
Fixtures
and
Office
fittings
equipment
Totals
£
£
£
196,886
33,813
1,220,399
-
3,885
3,885
196,886
37,698
1,224,284
192,836
28,826
746,583
1,721
1,550
23,816
194,557
30,376
770,399
2,329
7,322
453,885
4,050
4,987
473,816 |
Total
funds
£
48,271
1,500 |
|
|
|
49,771 |
|
|
|
16,817
611,606 |
|
|
|
628,423 |
The land on which the buildings stand has been leased for a term of 99 years, commencing 18 August 1997 at a nominal rent.
The fixed assets are all used for charitable purposes.
continued...
Page 10
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
8. FIXED ASSET INVESTMENTS
FIXED ASSET INVESTMENTS |
|
|
Shares in |
|
group |
|
undertakings |
|
£ |
COST LESS IMPAIRMENT |
|
At 1 April 2022 and 31 March 2023 |
12,002 |
NET BOOK VALUE |
|
At 31 March 2023 |
12,002 |
At 31 March 2022 |
12,002 |
There were no investment assets outside of the UK.
The investments represent the whole of the issued share capital of Over Community Enterprises Limited.
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Amounts owed by company under
the control of trustees
VAT
Prepayments
CURRENT ASSET INVESTMENTS
Assets under construction |
2023
£
63,168
8,063
450
71,681
2023
£
42,443 |
2022
£
42,000
2,612
450 |
|
|
45,062 |
|
|
2022
£
- |
10. CURRENT ASSET INVESTMENTS
continued...
Page 11
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
|
|
Trade creditors
Other creditors |
2023
£
22,496
3,000
25,496 |
2022
£
12,673
1,500 |
|
|
14,173 |
12. MOVEMENT IN FUNDS
Unrestricted funds
All designated funds were set up by transfers from unrestricted income funds by Trustees.
eventual refurbishment of the Centre itself. This represents £30,000 of the £140,323 cash at bank at 31 March 2023..
requirements of the Association, including any support given to its subsidiary undertaking Over Community Enterprises Limited.
Restricted funds
charged to the fund each year.
Depreciation on these assets is charged to the fund each year.
At the year end the Pavilion was still under construction.
13. RELATED PARTY DISCLOSURES
subsidiaryundertaking.
Limited.
At the year end there was a balance of £63,168 (2022 - £42,000) due from this company.
Page 12
OVER COMMUNITY ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES |
|
|
FOR THE YEAR ENDED 31 MARCH 2023 |
|
|
|
2023 |
2022 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Donations |
49,397 |
42,024 |
Grants |
45,000 |
18,563 |
|
94,397 |
60,587 |
Investment income |
|
|
Deposit account interest |
44 |
1 |
Charitable activities |
|
|
Licence fees |
6,000 |
6,000 |
Total incoming resources |
100,441 |
66,588 |
EXPENDITURE |
|
|
Charitable activities |
|
|
Rent |
10 |
10 |
Insurance |
249 |
- |
Village event costs |
4,782 |
532 |
Sundry expenses |
66 |
- |
Marketing |
366 |
102 |
Property repairs |
- |
23,930 |
Depreciation of leasehold property and improvements |
20,545 |
20,549 |
Depreciation of other assets |
3,271 |
3,148 |
Donations |
700 |
- |
|
29,989 |
48,271 |
Support costs |
|
|
Information technology |
|
|
Repairs and renewals |
2,513 |
- |
Subscriptions |
24 |
- |
|
2,537 |
- |
Governance costs |
|
|
Independent examination fees |
1,500 |
1,500 |
Total resources expended |
34,026 |
49,771 |
Net income |
66,415 |
16,817 |
This page does not form part of the statutory financial statements
Page 13