``` REGISTERED CHARITY NUMBER: 1014710 ``` ## **`REPORT OF THE TRUSTEES AND`** ## **`UNAUDITED FINANCIAL STATEMENTS`** ``` FOR THE YEAR ENDED 31 MARCH 2023 ``` ## **`FOR`** ## **`OVER COMMUNITY ASSOCIATION`** ``` Thompson Taraz Rand Audit and Assurance Limited 10 Jesus Lane Cambridge Cambridgeshire CB5 8BA ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023`** |||**`Page`**|| |---|---|---|---| |**`Report of the Trustees`**|`1`|`to`|`3`| |**`Independent Examiner's Report`**||`4`|| |**`Statement of Financial Activities`**||`5`|| |**`Balance Sheet`**|`6`|`to`|`7`| |**`Notes to the Financial Statements`**|`8`|`to`|`12`| |**`Detailed Statement of Financial Activities`**||`13`|| ``` OVER COMMUNITY ASSOCIATION ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ``` January 2019). ``` ## **`OBJECTIVES AND ACTIVITIES`** ## **`Objectives and aims`** ``` of Over and neighbouring villages. In order to further this objective the Association has constructed a sports and recreational centre. ``` ``` Community Centre. ``` ``` premises and its assets. ``` ## **`Public benefit`** ``` when reviewing the Associations aims and objectives and in planning future activities. ``` ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Charitable activities`** ``` the Centre Manager in the planning, review and oversight of this financial year. ``` ## **`FINANCIAL REVIEW`** ## **`Financial position`** ``` ended 31st March 2023 (2022 -£(4,510)). ``` ``` Centre for offsite seminar and training. General business has also returned. ``` ## **`Reserves policy`** ``` good state of repair. ``` ``` purchased from specific grants and donations where the restriction on the donation ceases once the money is spent. ``` ``` continue to be, established to manage those risks. ``` ``` Page 1 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ## **`FUTURE PLANS`** ``` success. ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Governing document`** ``` The charity is controlled by its governing document, a constitution and is an unincorporated charity. ``` ## **`Recruitment and appointment of new trustees`** ``` of new Trustees can be a challenging task. ``` ``` The board of Trustees shall consist of: ``` - `Not more than four Honorary Officers. - Not more than nine member representatives.` ``` - One representative appointed by Over Parish Council. ``` ``` re-election at the AGM. Appointees are nominated by two members and elected by a simple majority at the AGM. ``` ``` a Trustee. Training is delivered internally as deemed necessary. ``` ## **`Organisational structure`** ``` The day to day management is delegated to the Executive Committee who make the necessary day to day decisions. ``` ``` that OCA can continue to carry out its aims. ``` ## **`Decision making`** ``` The Trustees determine the general policy of the Association. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS`** ## **`Registered Charity number`** ``` 1014710 ``` ## **`Principal address`** ``` Over Community Centre The Doles Over Cambridge Cambridgeshire CB24 5NW ``` ``` Page 2 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ## **`Trustees`** ``` R A Bevington (chair from Nov'20) D Carman T T Sutton P J Sibthorpe G D Fenn U Robertson S Robinson P Smith (resigned 15/3/2023) ``` ## **`Independent Examiner`** ``` Andrew Rand Thompson Taraz Rand Audit and Assurance Limited 10 Jesus Lane Cambridge Cambridgeshire CB5 8BA ``` ``` Approved by order of the board of trustees on 30 January 2024 and signed on its behalf by: ``` ``` R A Bevington - Trustee ``` ``` Page 3 ``` ## **`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OVER COMMUNITY ASSOCIATION`** ## **`Independent examiner's report to the trustees of Over Community Association`** ``` 31 March 2023. ``` ## **`Responsibilities and basis of report`** ``` Charities Act 2011 ('the Act'). ``` ``` examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ``` ## **`Independent examiner's statement`** ``` giving me cause to believe that in any material respect: ``` `1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or` `2. the accounts do not accord with those records; or` `3.` - `which is not a matter considered as part of an independent examination.` ``` this report in order to enable a proper understanding of the accounts to be reached. ``` ``` Andrew Rand ``` ``` Thompson Taraz Rand Audit and Assurance Limited 10 Jesus Lane Cambridge Cambridgeshire CB5 8BA ``` ``` 30 January 2024 ``` ``` Page 4 ``` ## **`OVER COMMUNITY ASSOCIATION`** ## **`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023`** |`Unrestricted`
`Restricted`
`funds`
`funds`
`Notes`
`£`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
`2`
**`41,597`**
**`52,800`**
**`Charitable activities`**
`4`
`Charitable activity`
**`6,000`**
**`-`**
`Investment income`
`3`
**`44`**
**`-`**
**`Total`**
**`47,641`**
**`52,800`**
**`EXPENDITURE ON`**
**`Charitable activities`**
`Charitable activity`
**`13,365`**
**`20,661`**
`Governance costs`
**`-`**
**`-`**
**`Total`**
**`13,365`**
**`20,661`**
**`NET INCOME`**
**`34,276`**
**`32,139`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`190,688`**
**`437,735`**
**`TOTAL FUNDS CARRIED FORWARD`**
**`224,964`**
**`469,874`**|**`2023`**
**`Total`**
**`funds`**
**`£`**
**`94,397`**
**`6,000`**
**`44`**
**`100,441`**
**`34,026`**
**`-`**
**`34,026`**
**`66,415`**
**`628,423`**
**`694,838`**|`2022`
`Total`
`funds`
`£`
`60,587`
`6,000`
`1`| |---|---|---| |||`66,588`| |||`48,271`
`1,500`| |||`49,771`| |||`16,817`
`611,606`| |||`628,423`| ``` The notes form part of these financial statements ``` ``` Page 5 ``` ## **`OVER COMMUNITY ASSOCIATION`** ## **`BALANCE SHEET 31 MARCH 2023`** |`Notes`
**`FIXED ASSETS`**
`Tangible assets`
`7`
`Investments`
`8`
**`CURRENT ASSETS`**
`Debtors`
`9`
`Investments`
`10`
`Cash at bank`
**`CREDITORS`**
`Amounts falling due within one year`
`11`
**`NET CURRENT ASSETS`**
**`TOTAL ASSETS LESS CURRENT LIABILITIES`**
**`NET ASSETS`**|`Unrestricted`
`funds`
`£`
**`34,595`**
**`12,002`**
**`46,597`**
**`71,681`**
**`-`**
**`132,182`**
**`203,863`**
**`(25,496)`**
**`178,367`**
**`224,964`**
**`224,964`**|`Restricted`
`funds`
`£`
**`419,290`**
**`-`**
**`419,290`**
**`-`**
**`42,443`**
**`8,141`**
**`50,584`**
**`-`**
**`50,584`**
**`469,874`**
**`469,874`**|**`2023`**
**`Total`**
**`funds`**
**`£`**
**`453,885`**
**`12,002`**
**`465,887`**
**`71,681`**
**`42,443`**
**`140,323`**
**`254,447`**
**`(25,496)`**
**`228,951`**
**`694,838`**
**`694,838`**|`2022`
`Total`
`funds`
`£`
`473,816`
`12,002`
`485,818`
`45,062`
`-`
`111,716`
`156,778`
`(14,173)`
`142,605`
`628,423`
`628,423`| |---|---|---|---|---| ``` The notes form part of these financial statements ``` ``` continued... ``` ``` Page 6 ``` ## **`OVER COMMUNITY ASSOCIATION`** ## **`BALANCE SHEET - continued 31 MARCH 2023`** |`Unrestricted`
`Restricted`
`funds`
`funds`
`Notes`
`£`
`£`
**`FUNDS`**
`12`
`Unrestricted funds:`
`General fund - assets (excluding bank)`
`General fund - bank (after contingency reserve)`
`Designated fund - bank (contingency reserve)`
`Restricted funds:`
`Property fund`
`AV equipment fund`
`New build pavilion fund`
`Jubilee celebration fund`
**`TOTAL FUNDS`**|**`2023`**
**`Total`**
**`funds`**
**`£`**
**`147,041`**
**`47,923`**
**`30,000`**
**`224,964`**
**`418,332`**
**`1,253`**
**`50,000`**
**`289`**
**`469,874`**
**`694,838`**|`2022`
`Total`
`funds`
`£`
`112,765`
`47,923`
`30,000`| |---|---|---| |||`190,688`| |||`436,162`
`1,573`
`-`
`-`| |||`437,735`| |||| |||`628,423`| ``` behalf by: ``` ``` R A Bevington - Trustee ``` ``` The notes form part of these financial statements ``` ``` Page 7 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023`** ## **`1. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` certain assets. ``` ## **`Going concern`** ``` year and post year-end. ``` ## **`Income`** ``` the income will be received and the amount can be measured reliably. ``` ``` Government grants of nil (2022 - £6,000) were received during the year to support the charity during the pandemic. ``` ## **`Expenditure`** ``` allocated to activities on a basis consistent with the use of resources. ``` ## **`Tangible fixed assets`** ``` Depreciation is provided at the following annual rates in order to write off each asst over its estimated useful life. ``` ``` Long Leasehold - 2% on cost Improvements to property - varying rates Fixtures and fittings - varying rates Office equipment - 10% on reducing balance ``` ## **`Taxation`** ``` The charity is exempt from tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ``` ``` specified by the donor or when funds are raised for particular restricted purposes. ``` ``` Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ``` ``` continued... ``` ``` Page 8 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`2. DONATIONS AND LEGACIES`** |**`2.`**|**`DONATIONS AND LEGACIES`**||| |---|---|---|---| |||**`2023`**|`2022`| |||**`£`**|`£`| ||`Donations`|**`49,397`**|`42,024`| ||`Grants`|**`45,000`**|`18,563`| |||**`94,397`**|`60,587`| |**`3.`**|**`INVESTMENT INCOME`**||| |||**`2023`**|`2022`| |||**`£`**|`£`| ||`Deposit account interest`|**`44`**|`1`| |**`4.`**|**`INCOME FROM CHARITABLE ACTIVITIES`**||| |||**`2023`**|`2022`| |||`Charitable`|`Total`| |||`activity`|`activities`| |||**`£`**|`£`| ||`Licence fees`|**`6,000`**|**`6,000`**| ## **`5. TRUSTEES' REMUNERATION AND BENEFITS`** ``` 31 March 2022. ``` ## **`Trustees' expenses`** ``` There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. ``` ## **`6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`** |`Unrestricted`
`Restricted`
`funds`
`funds`
`£`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and legacies`
`48,024`
`12,563`
**`Charitable activities`**
`Charitable activity`
`6,000`
`-`
`Investment income`
`1`
`-`
**`Total`**
`54,025`
`12,563`|`Total`
`funds`
`£`
`60,587`
`6,000`
`1`
`66,588`| |---|---| ## **`EXPENDITURE ON`** ``` continued... ``` ``` Page 9 ``` ## **`OVER COMMUNITY ASSOCIATION`** ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued`** |**`Charitable activities`**
`Charitable activity`
`Governance costs`
**`Total`**
**`NET INCOME/(EXPENDITURE)`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`TOTAL FUNDS CARRIED FORWARD`**
**`7.`**
**`TANGIBLE FIXED ASSETS`**
**`COST`**
`At 1 April 2022`
`Additions`
`At 31 March 2023`
**`DEPRECIATION`**
`At 1 April 2022`
`Charge for year`
`At 31 March 2023`
**`NET BOOK VALUE`**
`At 31 March 2023`
`At 31 March 2022`|`Improvements`
`Long`
`to`
`leasehold`
`property`
`£`
`£`
**`800,942`**
**`188,758`**
**`-`**
**`-`**
**`800,942`**
**`188,758`**
**`366,757`**
**`158,164`**
**`16,019`**
**`4,526`**
**`382,776`**
**`162,690`**
**`418,166`**
**`26,068`**
`434,185`
`30,594`|`Unrestricted`
`Restricted`
`Total`
`funds`
`funds`
`funds`
`£`
`£`
`£`
`19,447`
`28,824`
`48,271`
`1,500`
`-`
`1,500`
`20,947`
`28,824`
`49,771`
`33,078`
`(16,261)`
`16,817`
`157,610`
`453,996`
`611,606`
`190,688`
`437,735`
`628,423`
`Fixtures`
`and`
`Office`
`fittings`
`equipment`
`Totals`
`£`
`£`
`£`
**`196,886`**
**`33,813`**
**`1,220,399`**
**`-`**
**`3,885`**
**`3,885`**
**`196,886`**
**`37,698`**
**`1,224,284`**
**`192,836`**
**`28,826`**
**`746,583`**
**`1,721`**
**`1,550`**
**`23,816`**
**`194,557`**
**`30,376`**
**`770,399`**
**`2,329`**
**`7,322`**
**`453,885`**
`4,050`
`4,987`
`473,816`|`Total`
`funds`
`£`
`48,271`
`1,500`| |---|---|---|---| ||||`49,771`| ||||`16,817`
`611,606`| ||||`628,423`| ``` The land on which the buildings stand has been leased for a term of 99 years, commencing 18 August 1997 at a nominal rent. ``` ``` The fixed assets are all used for charitable purposes. ``` ``` continued... ``` ``` Page 10 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`8. FIXED ASSET INVESTMENTS`** |**`FIXED ASSET INVESTMENTS`**|| |---|---| ||`Shares in`| ||`group`| ||`undertakings`| ||`£`| |**`COST LESS IMPAIRMENT`**|| |`At 1 April 2022 and 31 March 2023`|**`12,002`**| |**`NET BOOK VALUE`**|| |`At 31 March 2023`|**`12,002`**| |`At 31 March 2022`|`12,002`| ``` There were no investment assets outside of the UK. ``` ``` The investments represent the whole of the issued share capital of Over Community Enterprises Limited. ``` ## **`9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`** |`Amounts owed by company under`
`the control of trustees`
`VAT`
`Prepayments`
**`CURRENT ASSET INVESTMENTS`**
`Assets under construction`|**`2023`**
**`£`**
**`63,168`**
**`8,063`**
**`450`**
**`71,681`**
**`2023`**
**`£`**
**`42,443`**|`2022`
`£`
`42,000`
`2,612`
`450`| |---|---|---| |||`45,062`| |||`2022`
`£`
`-`| ## **`10. CURRENT ASSET INVESTMENTS`** ``` continued... ``` ``` Page 11 ``` ``` OVER COMMUNITY ASSOCIATION ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`** |**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**||| |---|---|---| |`Trade creditors`
`Other creditors`|**`2023`**
**`£`**
**`22,496`**
**`3,000`**
**`25,496`**|`2022`
`£`
`12,673`
`1,500`| |||`14,173`| ## **`12. MOVEMENT IN FUNDS`** ## **`Unrestricted funds`** ``` All designated funds were set up by transfers from unrestricted income funds by Trustees. ``` ``` eventual refurbishment of the Centre itself. This represents £30,000 of the £140,323 cash at bank at 31 March 2023.. ``` ``` requirements of the Association, including any support given to its subsidiary undertaking Over Community Enterprises Limited. ``` ## **`Restricted funds`** ``` charged to the fund each year. ``` ``` Depreciation on these assets is charged to the fund each year. ``` ``` At the year end the Pavilion was still under construction. ``` ## **`13. RELATED PARTY DISCLOSURES`** ``` subsidiaryundertaking. Limited. ``` ``` At the year end there was a balance of £63,168 (2022 - £42,000) due from this company. ``` ``` Page 12 ``` ## **`OVER COMMUNITY ASSOCIATION`** |**`DETAILED STATEMENT OF FINANCIAL ACTIVITIES`**||| |---|---|---| |**`FOR THE YEAR ENDED 31 MARCH 2023`**||| ||`2023`|`2022`| ||`£`|`£`| |**`INCOME AND ENDOWMENTS`**||| |**`Donations and legacies`**||| |`Donations`|**`49,397`**|`42,024`| |`Grants`|**`45,000`**|`18,563`| ||**`94,397`**|`60,587`| |**`Investment income`**||| |`Deposit account interest`|**`44`**|`1`| |**`Charitable activities`**||| |`Licence fees`|**`6,000`**|`6,000`| |**`Total incoming resources`**|**`100,441`**|`66,588`| |**`EXPENDITURE`**||| |**`Charitable activities`**||| |`Rent`|**`10`**|`10`| |`Insurance`|**`249`**|`-`| |`Village event costs`|**`4,782`**|`532`| |`Sundry expenses`|**`66`**|`-`| |`Marketing`|**`366`**|`102`| |`Property repairs`|**`-`**|`23,930`| |`Depreciation of leasehold property and improvements`|**`20,545`**|`20,549`| |`Depreciation of other assets`|**`3,271`**|`3,148`| |`Donations`|**`700`**|`-`| ||**`29,989`**|`48,271`| |**`Support costs`**||| |**`Information technology`**||| |`Repairs and renewals`|**`2,513`**|`-`| |`Subscriptions`|**`24`**|`-`| ||**`2,537`**|`-`| |**`Governance costs`**||| |`Independent examination fees`|**`1,500`**|`1,500`| |`Total resources expended`|**`34,026`**|`49,771`| |**`Net income`**|**`66,415`**|`16,817`| ``` This page does not form part of the statutory financial statements ``` ``` Page 13 ```