REGISTERED CHARITY NUMBER: 1014710
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
FOR
OVER COMMUNITY ASSOCIATION
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
OVER COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
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Report of the Trustees |
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to |
3 |
Independent Examiner's Report |
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4 |
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Statement of Financial Activities |
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5 |
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Balance Sheet |
6 |
to |
7 |
Notes to the Financial Statements |
8 |
to |
12 |
Detailed Statement of Financial Activities |
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13 |
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OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyearended31March2022.The trustees
haveadoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicable to
charitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
TheobjectivesofOverCommunityAssociation(OCA)istopromotethesocialwelfareof,andimprovetheconditionsfor, the
inhabitantsofOverandneighbouringvillages.InordertofurtherthisobjectivetheAssociationhasconstructedasports and
recreational centre.
TheAssociation'saimsaretopromoteandprovidecultural,recreational,socialandsportingservicesandactivitiesto the
residentsofOverandtheneighbouringvillages.Thisisachievedbyprovidingalllocalclubsandassociationswiththeuse of
various facilities at The Community Centre.
The main objectivesfor the year ended 31 March 2022 were broadlyin line with previousyears. That is to ensure that the trading
arm, Over CommunityEnterprisesLimited,generatessufficientincomeand hence profitto ensure OCA can promoteits aims at a
subsidisedcosttothevillagers.Whileatthesame timeensuringthatsufficientfundsareretainedandusedfortheupkeep and
maintenance of the premises and its assets.
Public benefit
ThetrusteesconfirmthattheyhavereferredtotheguidancecontainedintheCharityCommission'sgeneralguidanceon public
benefit when reviewing the Associations aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Over CommunityAssociationhas now been able to offer free events or free room hire to local charitablegroupsto the village
thisfinancialyearnowthattheglobalpandemichaseased.OverCommunityAssociationhassecuredseveralgrants and
donationsthisyearthathasenabledmaintenanceworkonthebuildingandupkeeptobeperformed.TheOver Community
AssociationhascontinuedtosupportedtheCentreManagerduringanotherdifficulttradingperiodcausedbythe global
pandemic.
Conferencetradehasstartedto returnbutremainslowerthanpre-pandemicas manycouncilsandgroupshistoricallyusing the
Centre cuttingback on offsite seminarand training.We are continuingour relationshipswith these partiesand investigating new
avenues of income.
OCA will continueto carefullyplan for futureyears to ensure the stabilityof the Centre and its operations,closelysupporting the
Centre Manager to ensure profitability from OCE Ltd and future success.
Page 1
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
FINANCIAL REVIEW
Financial position
Thebuildinghasbeenoperatingforovertwentyyearsnowandcontinuestobewellusedwithover40individualuser groups.
The subsidiarycompany,Over CommunityEnterprisesLimited (OCE), set up to run the building,recordednet profitsof £4,508 for
the year ended 31st March 2022 (2021 - £(17,056)).
ManyusergroupscontinuetousetheCentre.Conferencetradehascontinuedtobeslowwithmanycouncilsand groups
historicallyusingtheCentrecuttingbackonoffsiteseminarandtraining.We arecontinuingourrelationshipswiththese parties
and investigating new avenues of income.
Reserves policy
The Trusteesare continuingto review OCA's needs for reserves in line with the guidanceissuedby the CharityCommission. They
recognisethat provisionmust be made for the plannedreplacementof the all-weathersurface and other major assets are kept in
a good state of repair.
TheDesignatedFixedAssetFundwassetupbyatransferfromGeneralreserves.Thisfundrepresentsthenetbookvalue of
assets purchased from specific grants and donations where the restriction on the donation ceases once the money is spent.
The majorrisksto whichOCA is exposedhavebeenidentifiedby the Trusteesandcontinueto be reviewed.Systemshave been,
and continue to be, established to manage those risks.
FUTURE PLANS
It is anticipatedthat in the light of the ongoingglobalpandemicthat OCA will have to carefullyplan for future years to ensure the
stabilityof the Centreandits operations,closelysupportingthe CentreManagerto ensureprofitabilityfromOCE Ltdand future
success.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a constitution and is an unincorporated charity.
Recruitment and appointment of new trustees
TrusteesaregovernedbytheconstitutionwhichrequiresallTrusteestoliveinthevillageofOver.Duetothisrequirement the
recruiting of new Trustees can be a challenging task.
The board of Trustees shall consist of:
-
Not more than four Honorary Officers.
-
Not more than nine member representatives.
-
One representative appointed by Over Parish Council.
VillageresidentswhowouldliketobecomeOverCommunityAssociationTrusteesareinvitedtoputtheirnamesforward for
election, or re-election at the AGM. Appointees are nominated by two members and elected by a simple majority at the AGM.
From time to time residentswith certainskills, normallyprofessionalones, are invitedto either stand for electionor are co-opted
on as a Trustee. Training is delivered internally as deemed necessary.
Organisational structure
The day to day management is delegated to the Executive Committee who make the necessary day to day decisions.
The Centre Manageris employedto recruitthe staff she needs to generatethe income, throughtradingactivities,that is required
so that OCA can continue to carry out its aims.
Decision making
The Trustees determine the general policy of the Association.
Page 2
OVER COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1014710
Principal address
Over Community Centre
The Doles
Over
Cambridge
Cambridgeshire
CB24 5NW
Trustees
R A Bevington (chair from Nov'20)
D Carman
T T Sutton
P J Sibthorpe
G D Fenn
U Robertson
S Robinson
P Smith
J Davies
Independent Examiner
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
Approved by order of the board of trustees on 26 January 2023 and signed on its behalf by:
P J Sibthorpe - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OVER COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Over Community Association
I reportto the charitytrusteeson my examinationof the accountsof Over CommunityAssociation(the Trust)for the year ended
31 March 2022.
Responsibilities and basis of report
As the charitytrusteesof the Trustyouare responsiblefor the preparationof the accountsin accordancewiththe requirements
of the Charities Act 2011 ('the Act').
IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheActandincarryingout my
examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattentioninconnectionwith the
examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhichattentionshould be
drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Rand
Thompson Taraz Rand Audit and Assurance Limited
10 Jesus Lane
Cambridge
Cambridgeshire
CB5 8BA
26 January 2023
Page 4
OVER COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
48,024
Charitable activities
4
Charitable activity
6,000
Investment income
3
1
Total
54,025
EXPENDITURE ON
Charitable activities
Charitable activity
19,447
Governance costs
1,500
Total
20,947
NET INCOME/(EXPENDITURE)
33,078
RECONCILIATION OF FUNDS
Total funds brought forward
157,610
TOTAL FUNDS CARRIED FORWARD
190,688 |
Restricted
funds
£
12,563
-
-
12,563
28,824
-
28,824
(16,261)
453,996
437,735 |
2022
Total
funds
£
60,587
6,000
1
66,588
48,271
1,500
49,771
16,817
611,606
628,423 |
2021
Total
funds
£
33,310
10
-
33,320
33,748
1,500
35,248
(1,928)
613,534
611,606 |
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|
|
|
The notes form part of these financial statements
Page 5
OVER COMMUNITY ASSOCIATION
BALANCE SHEET 31 MARCH 2022
Notes
FIXED ASSETS
Tangible assets
7
Investments
8
CURRENT ASSETS
Debtors
9
Cash at bank
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS |
Unrestricted
funds
£
36,376
12,002
48,378
45,062
111,421
156,483
(14,173)
142,310
190,688
190,688 |
Restricted
funds
£
437,440
-
437,440
-
295
295
-
295
437,735
437,735 |
2022
Total
funds
£
473,816
12,002
485,818
45,062
111,716
156,778
(14,173)
142,605
628,423
628,423 |
2021
Total
funds
£
495,808
12,002
507,810
28,871
77,925
106,796
(3,000)
103,796
611,606
611,606 |
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|
The notes form part of these financial statements
continued...
Page 6
OVER COMMUNITY ASSOCIATION
BALANCE SHEET - continued 31 MARCH 2022
FUNDS
11
Unrestricted funds:
General fund - assets (excluding bank)
General fund - bank (after contingency reserve)
Designated fund - bank (contingency reserve)
Restricted funds:
Property fund
AV equipment fund
TOTAL FUNDS |
112,765
47,923
30,000
190,688
436,162
1,573
437,735
628,423 |
79,687
47,923
30,000 |
|
|
157,610 |
|
|
453,996
- |
|
|
453,996 |
|
|
|
|
|
611,606 |
ThefinancialstatementswereapprovedbytheBoardof Trusteesandauthorisedforissueon26 January2023andwere signed
on its behalf by:
P J Sibthorpe - Trustee
The notes form part of these financial statements
Page 7
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financialstatementsof the charity,which is a publicbenefitentityunder FRS 102, have been preparedin accordance
withtheCharitiesSORP(FRS102)'AccountingandReportingbyCharities:StatementofRecommended Practice
applicableto charitiespreparingtheiraccountsin accordancewiththe FinancialReportingStandardapplicablein the UK
andRepublicofIreland(FRS102)(effective1January2019)',FinancialReportingStandard102'TheFinancial Reporting
StandardapplicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshave been
preparedunderthe historicalcostconvention,withthe exceptionof investmentswhichare includedat marketvalue, as
modified by the revaluation of certain assets.
Going concern
Therearenomaterialuncertaintiesaboutthecharity'sabilitytocontinue,onconsiderationofthecharity's position
during the year and post year-end.
Income
AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementtothefunds,it is
probable that the income will be received and the amount can be measured reliably.
Government grants of £6,000 (2021 - £30,285) were received during the year to support the charity during the pandemic.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommittingthecharity to
that expenditure,it is probablethat a transferof economicbenefitswill be requiredin settlementand the amountof the
obligationcanbemeasuredreliably.Expenditureisaccountedforonanaccrualsbasisandhasbeenclassified under
headingsthat aggregateall cost relatedto the category.Where costs cannotbe directlyattributedto particular headings
they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asst over its estimated useful life.
Long Leasehold - 2% on cost
Improvements to property - varying rates
Fixtures and fittings - varying rates
Office equipment - 10% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthecharity.Restrictions arise
when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
2. DONATIONS AND LEGACIES
DONATIONS AND LEGACIES |
|
|
|
2022 |
2021 |
|
£ |
£ |
Donations |
42,024 |
25 |
Grants |
18,563 |
33,285 |
|
60,587 |
33,310 |
INVESTMENT INCOME |
|
|
|
2022 |
2021 |
|
£ |
£ |
Deposit account interest |
1 |
- |
INCOME FROM CHARITABLE ACTIVITIES |
|
|
|
2022 |
2021 |
|
Charitable |
Total |
|
activity |
activities |
|
£ |
£ |
Licence fees |
6,000 |
10 |
3. INVESTMENT INCOME
4. INCOME FROM CHARITABLE ACTIVITIES
5. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2022norfortheyear ended
31 March 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
33,310
Charitable activities
Charitable activity
10
Total
33,320 |
Restricted
funds
£
-
-
- |
Total
funds
£
33,310
10
33,320 |
|
|
|
EXPENDITURE ON
continued...
Page 9
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
6.
7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Charitable activities
Charitable activity
Governance costs
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
TANGIBLE FIXED ASSETS
COST
At 1 April 2021
Additions
At 31 March 2022
DEPRECIATION
At 1 April 2021
Charge for year
At 31 March 2022
NET BOOK VALUE
At 31 March 2022
At 31 March 2021 |
Improvements
Long
to
leasehold
property
£
£
800,942
188,758
-
-
800,942
188,758
350,738
153,634
16,019
4,530
366,757
158,164
434,185
30,594
450,204
35,124 |
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
15,914
17,834
33,748
1,500
-
1,500
17,414
17,834
35,248
15,906
(17,834)
(1,928)
141,704
471,830
613,534
157,610
453,996
611,606
Fixtures
and
Office
fittings
equipment
Totals
£
£
£
196,886
32,108
1,218,694
-
1,705
1,705
196,886
33,813
1,220,399
190,546
27,968
722,886
2,290
858
23,697
192,836
28,826
746,583
4,050
4,987
473,816
6,340
4,140
495,808 |
|
|
|
The landon whichthe buildingsstandhas been leasedfor a term of 99 years,commencing18 August1997 at a nominal
rent.
The fixed assets are all used for charitable purposes.
continued...
Page 10
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
8. FIXED ASSET INVESTMENTS
FIXED ASSET INVESTMENTS |
|
|
Shares in |
|
group |
|
undertakings |
|
£ |
COST LESS IMPAIRMENT |
|
At 1 April 2021 and 31 March 2022 |
12,002 |
NET BOOK VALUE |
|
At 31 March 2022 |
12,002 |
At 31 March 2021 |
12,002 |
There were no investment assets outside of the UK.
The investments represent the whole of the issued share capital of Over Community Enterprises Limited.
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Amounts owed by company under
the control of trustees
VAT
Prepayments
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors |
2022
£
42,000
2,612
450
45,062
2022
£
12,673
1,500
14,173 |
2021
£
27,286
1,135
450 |
|
|
28,871 |
|
|
2021
£
-
3,000 |
|
|
3,000 |
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
11. MOVEMENT IN FUNDS
Unrestricted funds
All designated funds were set up by transfers from unrestricted income funds by Trustees.
The contingencyreserve was set up to reflect the fact OCA needs reserves to cover the futureexpectedexpenditure such
astheeventualrefurbishmentoftheCentreitself.Thisrepresents£30,000ofthe£111,716cashatbankat31 March
2022.
Remainingcash at bankof £81,716representsavailableliquidresourcesat 31 March2022 to meet the day to day future
requirementsoftheAssociation,includinganysupportgiventoitssubsidiaryundertakingOverCommunity Enterprises
Limited.
continued...
Page 11
OVER COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022
11. MOVEMENT IN FUNDS - continued
Restricted funds
Thepropertyfundrepresentstheincomereceivedintheformofgrantsanddonationswhichhasbeenappliedto the
costof constructionof theCommunityCentreandConservatoryandthepurchaseof CCTVequipment.Depreciation on
these assets is charged to the fund each year.
TheAVequipmentfundrepresentstheincomereceivedintheformofgrantsforthepurchaseaudioand visual
equipment. Depreciation on these assets is charged to the fund each year.
Incomeof£10,563receivedintheformofgrantshasbeenappliedtothecostofreplacementoffrenchdoorsat the
premises.
12. RELATED PARTY DISCLOSURES
DuringtheyeartheCharityreceived£6,000(2021-£10)oflicencefeesfromOverCommunityEnterprisesLimited, its
100%subsidiaryundertaking.Thecharityalsoreceiveddonationsof£42,000(2021:NIL)fromOver Community
Enterprises Limited.
At the year end there was a balance of £42,000 (2021 - £27,286) due from this company.
Page 12
OVER COMMUNITY ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
|
2022 |
2021 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Donations |
42,024 |
25 |
Grants |
18,563 |
33,285 |
|
60,587 |
33,310 |
Investment income |
|
|
Deposit account interest |
1 |
- |
Charitable activities |
|
|
Licence fees |
6,000 |
10 |
Total incoming resources |
66,588 |
33,320 |
EXPENDITURE |
|
|
Charitable activities |
|
|
Rent |
10 |
10 |
Insurance |
- |
208 |
Village event costs |
532 |
- |
Marketing |
102 |
- |
Licences |
- |
295 |
Property repairs |
23,930 |
6,009 |
Village event costs |
- |
295 |
Depreciation of leasehold property and |
|
|
improvements |
20,549 |
23,389 |
Depreciation of other assets |
3,148 |
3,542 |
|
48,271 |
33,748 |
Support costs |
|
|
Governance costs |
|
|
Independent examination fees |
1,500 |
1,500 |
Total resources expended |
49,771 |
35,248 |
Net income/(expenditure) |
16,817 |
(1,928) |
This page does not form part of the statutory financial statements
Page 13