GUJARATI CULTURAL SOCIETY Trustees Report and Financial Statements for the year ended 30 November 2024 Registered Charity Number 1014366
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 INDEX Page Charity information Report of the trustees 24 Independent examiner's report on the accounts Receipts and payments account
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 CHARITY INFORMATION Reglstered and Principal office 19 Filzjohns Road LEWES East Sussex BN7 1PP Registered charity number 1014366 Trustees Mrs Mira Patel Mrs Pinal Patel Mrs Tejal Sangani Mr Mahindra Chauhan Mr Dhirajlal Lamba Mr Dhanshuk Palel Mrs Hina Patel Mis Beejal Shah Mrs Swetha Patel Secretary Mrs Pinal Patel President Mrs Mira Patel Troasurer Mr Mahindra Chauhan Independent Examiner LEVY + PARTNERS LIMITED Chartered Accountants, Chartered Tax Advisors, Regislered Auditors 7-8 rilz Parade, Western Avenue London W5 3RA Page I
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 REPORTS OF THE TRUSTEES The organisation is run by a committee of members. The committee members during the year were as follows: Mr Mahindra Chauhan, Mr Dhirajlal Lamba. Dr. Amrut C Shah (Chairman), Mrs Pinal Patel, Mrs Mira Patel. Mrs Tejal Sangani, Mr Dhansukh Patel. Mrs Hina Patel, Mrs Beejal Shah, and Sweta Patel Structure Governance and Management The Sociely is governed by a committee appointed from the Ordinary Membership of the charity and is managed by a President, Secretary and Treasurer. Assistant positions are appointed to ensure continuity in unexpected situations. The appointed committee members meet on a monthly basis, in addition, the committee operates WhatsApp group for day-to-day consultation. Any matters requiring joint consultation are discussed al monthly meetings to ensure fair representalion of opinions. All matters discussed are noted by the secretary and minules circulated for approval. Any decisions with mixed views of opinion are subsequently based on committee members voting. The committee is open to suggestions, feedback and encourages additional meinbers with exceptional skills and experience. Objects and Activities Gujarati Cultural Society { GCS ) is a Registered Charity founded in 1992 which mainly but not limited to East Sussex area of the South East of England. With Ihe developing Status of Brighton & Hove. GCS has extensive members Govering wider areas such as to name a few, Hastlng, Eastboume, Saltdean. Seaford, Lancing and Worthing. The sociely initially was set up lo provide networking with the Gujarati community, wilh moving times and with increasing focus on diversity the society captures and provides services to wider Hindu community and non-Hindu married spouses. The society provides support and inclusion to family members of GCS Members who maybe living outside Ihe area covered by GCS. With the increasing uptake of the GCS cultural and religious activities we intend to extend our membership to a wider Sussex area. Achievements and Performance for the year To open Ihe year, GCS celebrated Holi on March 25, 2024. at Braypool. GCS participated in the Annual Chatri Memorial Service, held on June 9, 2024. A Mehfil night was organised for members of the Society on 22nd June 2024 and 28th July 2024, featuring a Meet & Greet summer Picnic at Beechwood Hall & Rural Park. GCS celebraled Navratri from October 5th lo October 12th, 2024. The evenl was free for paid members and students, with a nominal entry fee for non-members. The year concluded with a celebration of Diwali at the Grand Holel in November. the Autumn, Winter, and Spring months. These meetings are well-attended by participants, and various aciivities, ranging from prayers and bhajans to yoga sessions and talks on health and well-being, are organised by the group's Leaders Page 2
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 REPORT OF THE TRUSTEES Financial Review The society broke even in 2024, with income broadly matching costs, resultin9 in a slight net cash flow increase of £167. Available cash reserves as of the end of November 2024 stand at £25.725. which we intend to use for organising events in 2025 and to offset the increase in inflation for future events, as well as any shortfall in short. lerm cash flow. During the year. we received generous corporate and individual donalions tolalling some £5,240. GCS is very pleased to see an increase in membership income to £8,635 from £6,575 last year, which has enabled it lo organise more events for its members. Future Plans GCS trustees intend to continue strengthening the skills and expertise within the community lo deliver increased support and encourage Ethnic members, contributions to the Community we live in, and addilionally promote the well-being of the community in general. We intend to work closely with other faith and community group5 who have similar goals and objectives. We aim to expand our knowledge of Grants available in Sussex, which can be ulilised lo provide better care to the community- Risk Evaluation The Trustees of the Charity meet monthly lo consider whether any financial, operational, or strategic risks have 8risen for the charily. Additionally. Ihere is regular consultalion with the charitls professional advisers lo monitor any potential risks that may occur. Trustees Responsibilities The trustees are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming rp.sources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP 2015 (FRS1021. make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial stalements. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitv will continue in Ogeration. The Iruslees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and deteclion of fraud and other irregularities. Page 3
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 REPORT OF THE TRUSTEE Approved by the Trustees and signed on their behalf by Mahindra chauhan P. Patel Mira Patel Mr Mahindra Chauhan Trustee - Treasurer Mrs Pinal Patel Trustee- Secretary Mrs Mira Patel Trustee - President Date.. 28 October 2025 Page 4
|Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
GUJARATI CULTURAL SOCIETY
1014366
CC16a
Receipts and payments accounts
For the period
from
01/12/2023
To
30/11/2024
oan~~————~~|||
|---|
|Membership subscriptions
8,635
-
-
8,635
6,575
Events and shows ticketing
29,301
-
-
29,301
28,024
Individual donations
1,547
-
-
1,547
3,250
Corporate donations
3,693
-
-
3,693
2,935
Raffle tickets and sale of donated goods
1,415
-
-
1,414
2,420
Bank interest received
93
192
-
285
38
NHS Grant
-
-
-
-
-
-
-
-
-
-
Sub total(Gross income for AR)
44,684
192
-
44,876
43,242
=—=====|
|A2 Asset and investment sales, (see
-
-
-
-
-
-
-
-
-
-
Sub total
-
-
-
-
-
-
Total receipts
44,684
192
-
44,876
43,242
——————|
|A3 Payments
Hall and event venue hire
12,022
-
-
12,022
10,679
Food and refreshments
20,083
-
-
20,083
20,713
Musicians and performers
8,385
-
-
8,385
7,790
Gifts, donations and raffle prizes
-
-
-
-
709
Establishment costs
360
-
-
360
667
Other event related costs
2,434
-
-
2,434
1,244
General administrative costs
957
-
-
957
758
Bank charges
276
-
-
276
311
Depreciation of fixtures and fittings
-
-
-
-
-
Sub total
44,517
-
-
44,517
42,870
=—=====|
|A4 Asset and investment purchases,
-
-
-
-
-
-
-
-
-
-
Sub total
-
-
-
-
-
Total payments
44,517
-
-
44,517
42,870
-
Net of receipts/(payments)
167
192
-
359
371
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
25,558
52,849
-
78,407
78,034
Cash funds this year end
25,725
53,040
-
78,766
78,405
167
192
359
371
~~ eee|
|Page|
| Section B Statement of assets and liabilities at the end of the | Section B Statement of assets and liabilities at the end of the | Section B Statement of assets and liabilities at the end of the | period | |
|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Trade creditors Details Details Fixtures and Fittings Details Total cash funds (agree balances with receipts and payments account(s)) Accrued income Details Lloyds Bank account Cash in hand Adjustment for non cash items below Paypal Account Details Metro Bank account |
Unrestricted Restricted to nearest £ to nearest £ - 348 24,713 52,692 126 - 887 - 25,725 53,040 OK OK Unrestricted Restricted to nearest £ to nearest £ - - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) Unrestricted - - - - Fund to which Amount due Unrestricted - - - Print Name MR MAHINDRA CHAUHAN |
Endowment to nearest £ - - - - OK Endowment to nearest £ - - - Current value (optional) - - Current value (optional) - - - - When due Date of approval |
Page
GUJARATI CULTURAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024 INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS I report on Ihe accoun15 of the charity for the year ended 30 November 2024 which are sel out on page 6 and 7. Respective responslbllities of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 {th6 2011 Act) and that an independent examination is needed_ It is my responsibility lo.. examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5}(b) of the 2011 Act- and stale whether particular matters have come to my attention. Basls of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such mallers. The procedures undertaken do not provide all Ihe eviden that would be required in an audit and consequently no opinion is given as to whether Ihe accounts present 8 'lrue and fair view" and the rp.nnrt is limitp.rt tr) thn%p. mAtlp.r8 8p.t niil in Ihp. %txtp.mpnt hplnw Independent examlner's statement In connection with my exarninalion. no matter has come to my attention: 1 which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with seclion 130 of Ihe 2011 Act,. and lo prepare accounts which accord wilh the accounting records and comply wth the accounting rèquirements of the 2011 Act have not been met., or 2 to which. in my opinion, altenlion should be drawn in order lo enable a proper understanding of Ihe accounts lo be reached. Arvind losFfi È-CA, CTA. DChA Levy+ Partners Llmited Chartered Accountants 7-8 Ritz Parade, Western Avenue London W5 3RA Date.. 28 Oclob&f 2025 Page 5