GUJARATI CULTURAL SOCIETY
Trustees Report
and Financial Statements
for the year ended 30 November 2024
Registered Charity Number 1014366
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
INDEX
Page
Charity information
Report of the trustees
24
Independent examiner's report on the accounts
Receipts and payments account
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
CHARITY INFORMATION
Reglstered and Principal office
19 Filzjohns Road
LEWES
East Sussex
BN7 1PP
Registered charity number
1014366
Trustees
Mrs Mira Patel
Mrs Pinal Patel
Mrs Tejal Sangani
Mr Mahindra Chauhan
Mr Dhirajlal Lamba
Mr Dhanshuk Palel
Mrs Hina Patel
Mis Beejal Shah
Mrs Swetha Patel
Secretary
Mrs Pinal Patel
President
Mrs Mira Patel
Troasurer
Mr Mahindra Chauhan
Independent Examiner
LEVY + PARTNERS LIMITED
Chartered Accountants, Chartered Tax Advisors, Regislered Auditors
7-8 rilz Parade, Western Avenue
London W5 3RA
Page I
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
REPORTS OF THE TRUSTEES
The organisation is run by a committee of members.
The committee members during the year were as follows:
Mr Mahindra Chauhan, Mr Dhirajlal Lamba. Dr. Amrut C Shah (Chairman), Mrs Pinal Patel, Mrs Mira Patel.
Mrs Tejal Sangani, Mr Dhansukh Patel. Mrs Hina Patel, Mrs Beejal Shah, and Sweta Patel
Structure Governance and Management
The Sociely is governed by a committee appointed from the Ordinary Membership of the charity and is
managed by a President, Secretary and Treasurer. Assistant positions are appointed to ensure continuity in
unexpected situations. The appointed committee members meet on a monthly basis, in addition, the committee
operates WhatsApp group for day-to-day consultation. Any matters requiring joint consultation are discussed al
monthly meetings to ensure fair representalion of opinions. All matters discussed are noted by the secretary
and minules circulated for approval. Any decisions with mixed views of opinion are subsequently based on
committee members voting. The committee is open to suggestions, feedback and encourages additional
meinbers with exceptional skills and experience.
Objects and Activities
Gujarati Cultural Society { GCS ) is a Registered Charity founded in 1992 which mainly but not limited to East
Sussex area of the South East of England. With Ihe developing Status of Brighton & Hove. GCS has extensive
members Govering wider areas such as to name a few, Hastlng, Eastboume, Saltdean. Seaford, Lancing and
Worthing. The sociely initially was set up lo provide networking with the Gujarati community, wilh moving times
and with increasing focus on diversity the society captures and provides services to wider Hindu community
and non-Hindu married spouses. The society provides support and inclusion to family members of GCS
Members who maybe living outside Ihe area covered by GCS. With the increasing uptake of the GCS cultural
and religious activities we intend to extend our membership to a wider Sussex area.
Achievements and Performance for the year
To open Ihe year, GCS celebrated Holi on March 25, 2024. at Braypool. GCS participated in the Annual Chatri
Memorial Service, held on June 9, 2024. A Mehfil night was organised for members of the Society on 22nd
June 2024 and 28th July 2024, featuring a Meet & Greet summer Picnic at Beechwood Hall & Rural Park.
GCS celebraled Navratri from October 5th lo October 12th, 2024. The evenl was free for paid members and
students, with a nominal entry fee for non-members. The year concluded with a celebration of Diwali at the
Grand Holel in November.
the Autumn, Winter, and Spring months. These meetings are well-attended by participants, and various
aciivities, ranging from prayers and bhajans to yoga sessions and talks on health and well-being, are organised
by the group's Leaders
Page 2
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
REPORT OF THE TRUSTEES
Financial Review
The society broke even in 2024, with income broadly matching costs, resultin9 in a slight net cash flow increase
of £167. Available cash reserves as of the end of November 2024 stand at £25.725. which we intend to use for
organising events in 2025 and to offset the increase in inflation for future events, as well as any shortfall in short.
lerm cash flow. During the year. we received generous corporate and individual donalions tolalling some
£5,240. GCS is very pleased to see an increase in membership income to £8,635 from £6,575 last year, which
has enabled it lo organise more events for its members.
Future Plans
GCS trustees intend to continue strengthening the skills and expertise within the community lo deliver
increased support and encourage Ethnic members, contributions to the Community we live in, and addilionally
promote the well-being of the community in general. We intend to work closely with other faith and community
group5 who have similar goals and objectives. We aim to expand our knowledge of Grants available in Sussex,
which can be ulilised lo provide better care to the community-
Risk Evaluation
The Trustees of the Charity meet monthly lo consider whether any financial, operational, or strategic risks have
8risen for the charily. Additionally. Ihere is regular consultalion with the charitls professional advisers lo
monitor any potential risks that may occur.
Trustees Responsibilities
The trustees are responsible for preparing the Trustees. Annual Report and the financial statements in
accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally
Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for
each financial year which give a true and fair view of the state of affairs of the charity and of the incoming
rp.sources and application of resources of the charity for that period. In preparing these financial statements, the
trustees are required to..
select suitable accounting policies and then apply them consistently.
observe the methods and principles in the Charities SORP 2015 (FRS1021.
make judgements and estimates that are reasonable and prudent.
state whether applicable accounting standards have been followed. subject to any material departures
disclosed and explained in the financial stalements.
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charitv will continue in Ogeration.
The Iruslees are responsible for keeping proper accounting records that disclose with reasonable accuracy at
any time the financial position of the charity and enable them to ensure that the financial statements comply
with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the
trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and deteclion of fraud and other irregularities.
Page 3
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
REPORT OF THE TRUSTEE
Approved by the Trustees and signed on their behalf by
Mahindra chauhan
P. Patel
Mira Patel
Mr Mahindra Chauhan
Trustee - Treasurer
Mrs Pinal Patel
Trustee- Secretary
Mrs Mira Patel
Trustee - President
Date..
28 October 2025
Page 4
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**GUJARATI CULTURAL SOCIETY**
**1014366**
**CC16a**
**Receipts and payments accounts**
**For the period**
**from**
**01/12/2023**
**To**
**30/11/2024**
oan~~————~~|||
|---|
|Membership subscriptions
**8,635**
**-**
**-**
**8,635**
**6,575**
Events and shows ticketing
**29,301**
**-**
**-**
**29,301**
**28,024**
Individual donations
**1,547**
**-**
**-**
**1,547**
**3,250**
Corporate donations
**3,693**
**-**
**-**
**3,693**
**2,935**
Raffle tickets and sale of donated goods
**1,415**
**-**
**-**
**1,414**
**2,420**
Bank interest received
**93**
**192**
**-**
**285**
**38**
NHS Grant
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total(Gross income for AR)_**
**44,684**
**192**
**-**
**44,876**
**43,242**
=—=====|
|**A2 Asset and investment sales, (see**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**-**
**_Total receipts_**
**44,684**
**192**
**-**
**44,876**
**43,242**
——————|
|**A3 Payments**
Hall and event venue hire
**12,022**
**-**
**-**
**12,022**
**10,679**
Food and refreshments
**20,083**
**-**
**-**
**20,083**
**20,713**
Musicians and performers
**8,385**
**-**
**-**
**8,385**
**7,790**
Gifts, donations and raffle prizes
**-**
**-**
**-**
**-**
**709**
Establishment costs
**360**
**-**
**-**
**360**
**667**
Other event related costs
**2,434**
**-**
**-**
**2,434**
**1,244**
General administrative costs
**957**
**-**
**-**
**957**
**758**
Bank charges
**276**
**-**
**-**
**276**
**311**
Depreciation of fixtures and fittings
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**44,517**
**-**
**-**
**44,517**
**42,870**
=—=====|
|**A4 Asset and investment purchases,**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**_Total payments_**
**44,517**
**-**
**-**
**44,517**
**42,870**
**-**
**_Net of receipts/(payments)_**
**167**
**192**
**-**
**359**
**371**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**25,558**
**52,849**
**-**
**78,407**
**78,034**
**_Cash funds this year end_**
**25,725**
**53,040**
**-**
**78,766**
**78,405**
**167**
**192**
**359**
**371**
~~ eee|
|Page|
|**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**period**||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of all
**B5 Liabilities**
**B4 Assets retained for the charity’s**
**own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Trade creditors
**Details**
**Details**
Fixtures and Fittings
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Accrued income
**Details**
Lloyds Bank account
Cash in hand
Adjustment for non cash items below
Paypal Account
**Details**
Metro Bank account|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**-**
**348**
**24,713**
**52,692**
**126**
**-**
**887**
**-**
**25,725**
**53,040**
OK
OK
**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**Unrestricted**
**-**
**-**
**-**
Print Name
MR MAHINDRA CHAUHAN
||**Endowment**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**When due**
Date of approval|
Page
GUJARATI CULTURAL SOCIETY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2024
INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS
I report on Ihe accoun15 of the charity for the year ended 30 November 2024 which are sel out on page 6 and 7.
Respective responslbllities of trustees and examlner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider
that an audit is not required for this year under section 144(2) of the Charities Act 2011 {th6 2011 Act)
and that an independent examination is needed_
It is my responsibility lo..
examine the accounts under section 145 of the 2011 Act.
follow the procedures laid down in the general Directions given by the Charity Commission
under section 145{5}(b) of the 2011 Act- and
stale whether particular matters have come to my attention.
Basls of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts and seeking explanations from you as trustees concerning any such
mallers. The procedures undertaken do not provide all Ihe eviden that would be required in an audit
and consequently no opinion is given as to whether Ihe accounts present 8 'lrue and fair view" and the
rp.nnrt is limitp.rt tr) thn%p. mAtlp.r8 8p.t niil in Ihp. %txtp.mpnt hplnw
Independent examlner's statement
In connection with my exarninalion. no matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with seclion 130 of Ihe 2011 Act,. and
lo prepare accounts which accord wilh the accounting records and comply wth the accounting
rèquirements of the 2011 Act
have not been met., or
2 to which. in my opinion, altenlion should be drawn in order lo enable a proper understanding of Ihe
accounts lo be reached.
Arvind losFfi È-CA, CTA. DChA
Levy+ Partners Llmited
Chartered Accountants
7-8 Ritz Parade, Western Avenue
London
W5 3RA
Date.. 28 Oclob&f 2025
Page 5