Trustees’ Annual Report for the period
From 01/09/2021 Period start date To 31/08/2022 Period end date
Charity name: University of The Third Age Lancaster And Morecambe Charity registration number: 1014076
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Objectives of this U3A are to advance the education of retired and semi-retired people in the Lancaster and Morecambe area by providing activities of a mental, physical and social nature for its members. It is a self-help organisation open to all such persons as defined above without discrimination |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In fulfilling these objectives, the Trustees are aware of and act according to the guidance issued by the Charity Commission on public benefit, by providing a wide range of activities organised by members for Members within Groups and giving advice on other sources of education which may be appropriate. The U3A holds two meetings each month, open to all members, with regular special talks, at which paid speakers address members on a wide variety of subjects. A considerable number of members take active roles in the organisation, including teaching and assisting learning, organising meetings and activities for membership groups, helping communications between members, and providing refreshments at meetings. All roles within the charity are voluntary. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees were inducted into the role of Trustee following the guidance issued by the Charity Commission, including the acceptance of the Code of Conduct for Trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | GROWTH: Lancaster and Morecambe U3A has sustained its membership over the past year despite the COVID difficulties and has continued to develop in ways that ensure its future sustainability. We were able to remain open during the pandemic, with groups meeting face to face only when legal to do so. Many groups met on-line during this time. Most groups were able to keep in contact with their members. We also increased the number of groups and activities. Our membership was relatively stable this year. With the end of COVID restrictions in March 2022 U3A activities are returning to more normal levels. ACHIEVEMENTS: Communication with such a large number of members is facilitated by the Beacon Management System which is now securely embedded into our administrative processes and practices. Our website is effectively and efficiently maintained so that information on it is relevant and current, and its content easily accessible to members and prospective members. Members of Lancaster and Morecambe U3A have supported the Third Age Trust at National and Regional levels, for example having 2 members of the Committee who are also National Third Age Trust volunteers – one with his work in the National U3A Beacon User, and one with their work on the National U3A retention and recruitment initiative, and as a Regional U3A Committee Member. |
EXTENDING EDUCATION AND COMMUNITY LINKS: We continue to promote the Continuing Learning Group at Lancaster University and have continued developing our links with Lancaster University’s Faculty of Health and Medicine and its Department of Philosophy. We also promote non-U3A educational activities at our Monthly Meetings as well as through the Newslink section on our website. The Development and Promotion group continued to keep in contact with the community through a new u-tube video, public Facebook page, and several articles in local newspapers. LINKS WITH OTHER U3As: The Bay Network (U3A), of which Lancaster and Morecambe U3A is a member, has developed into a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support. EVENTS: We continued to hold regular and well attended monthly meetings in both Morecambe and Lancaster, though this year both have been held virtually. These are well attended. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish. CONCLUSION: Our U3A is composed solely of volunteers. By providing and taking part in such a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational and recreational activities throughout the wider community.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Para 1.41 |
| Performance of fundraising activities against objectives set |
||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The U3A position is healthy and stable having broken even over the last year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The U3A holds a reserve fund in an account recommended by the Charities Commission with the aim of covering unforeseen contingencies. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income is generated from annual membership subscriptions and from event and group attendance fees. This is specifically to cover room hire and incidental expenses and the provision of technical expenses as needed by the groups. We claim Gift Aid refunds from HMRC each year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | There are no major risks but the constantly increasing costs of room hire and potential increase in Third Age Trust contributions are both being monitored. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by the membership present at the AGM in January each year for a maximum of 3 years appointment (except in exceptional circumstances). A Trustee, who is Treasurer, may, after an initial three years, serve a further three years as Treasurer. Trustees have the authority to co-opt Trustees as a result of casual vacancies and up to two Trustees to bring their number to a maximum of ten. Co-opted Trustees serve only until the next AGM and may then be appointed in the normal way for a three-year term. Trustees receive “The Essential Trustee: what you need to know” (Charity Commission) and have a training session before taking on responsibilities. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction courses are held for new trustees before and after election to the post. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | University of the Third Age Lancaster and Morecambe |
|---|---|
| Other name the charity uses | Lancaster and Morecambe U3A |
| Registered charitynumber | 1014076 |
| Charity’s principal address | 10 Coolidge Avenue, Lancaster LA1 5EH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mary Waters | (1) Chair (2) Vice Chair |
01.09.2021 – 25.01.2022 25.01.2022 – 31.08.2022 |
Membership at AGM | |
| Ros Nicholson | Vice Chair | 01.09.2021 – 25.01.2022 | Membershipat AGM | |
| Nigel Cole | Treasurer | Co-opted by trustees, then Membershipat AGM |
||
| Elizabeth Battersby-Hill |
Secretary | Membership at AGM | ||
| Tina Harrup | 01.09.2021 – 25.01.2022 | Membershipat AGM | ||
| Peter Jenner | Membershipat AGM | |||
| Sarah Birkill | 01.09.2021 – 25.01.2022 | Membershipat AGM | ||
| Andrew Howorth | Chair | 25.01.2022 – 31.08.2022 | Membershipat AGM | |
| Catherine Corless | 25.01.2022 – 25.08.2022 | Membershipat AGM | ||
| David Downes | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
| Jill Grindey | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
| Margaret Hemming | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
| Malcolm Hemming | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
| Christine Jenner | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
| Lyn Summers | 25.01.2022 – 31.08.2022 | Membershipat AGM | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
| Funds held as custodian trustees on behalf of others | Funds held as custodian trustees on behalf of others |
|---|---|
| Description of the assets held in this capacity |
None |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Clive Million Full name(s) Clive Million Position (eg Secretary, Secretary Chair, etc) Date 16 April 2023
CHARITY COMMISSION FOR ENGLAND AND WALES 1014076 Receipts and payments accounts CC16a Forthe perlod To Section A Receipts and payments Unrestrlcted Erkdowment Totsl funds 75t year A1 R•c•lpts 19291 19291 11729 Grftad Reftmd Groupacbmbes 15.330 1W7 Miscdlanec Fkl SY INo21oxY) 11236 Sub total(Gross MKX)m for AR) 61. 61.789 32.126 (see tablg). Sub total Totsl rncthlpts 61,769 61.789 31126 TIMrd TtUSt In5 S L5 CferS & Dete Fees AdThin & GrtwpkbvFbes MoniNy bAeetiry arkl SFeo"a Lec FEkl SW INo2kn%rt) 4.702 Xl.510 S.091 1896 4D91 11531 Sub total 016 61016 A4 A8Bet and Investment Sub totsi 61016 61016 26,202 Net of rn¢eipts/{paym*ts) . A5 Trat)sf•rs bètw••n fund8 A6 Cash funds l?$t ygar end Cash funds this yearend 247 247 5.924 50.877 ££££. 44.953 50,877 9).630 CCXX Rl ¥Knts ISSI 091iin022
Section B Statement of assets and liabilities at the end of the period Unrestrict•d Restricted Endowment funds rt£ B1 Cash fund8 16.W1 10A27 re£ b) w8r¢st£ to n1¢¥1£ 83 Investment a88ets Co4t{opth B4 A8sets rgtsinod for th• charity's own u80 Fwwj tOT*hith Cunerbt val B6 Llabllltle8 Fu5MI towhknh SwJ by one on behaw olall the trusts85 snaluTe ptht Name Date of A-kn• 1a11112022 1011112022 c( R2 accoLUbts ISSI 09liin022
Independent examiner's report on the accounts Seclion A Independent Examiner's Report Report to the trusteesl members of LANCASTER & MORECAMBE U3A On accounls for Ihe year ended 31 AUGUST 2022 Charity no 1014076 . (rf any) Set oul on pages Respeclive Th8 charitys trustees are responsible for the preparation of the accounts. responsibililies of The Charity's trustees consider that an audit is not required lor this year trustees and exarniner under section 144 of the Chartties Acl 2011 Ilhe Charities Actl and thal an independent examination is needed. 11 is my responsibility lo= examine the accounts under section 145 01 the Charities Act, to lollow the procedures laid down in the general Directions given by the Charity Commission (under section 14515}Ib) of the Charities Act, and to slale whelher particular matters have me to my attention. Basls of independent My examination was carried oul in accordan with general Directions given examiner's statemenl by the Charity Commission. An examination includes a review ol the accounting records kepl by Ihe tharily and a comparison ol the accounts presented with those records. It also includes consideratK>n ol any unusual items or disclosures in the accounls, and seeking explanations from the trustees conmIng any suth matters. The procedures undertaken do nol provide all Ihe eviden Ihat would be required in an audit, and consequently no opinion is given as to whether Ihe accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examinaiion, no matter has come to my attention examiner's statement (oiher than that disclosed 10 ') 1. which gives me reasonable cause to believe that in, any material respect, the requirernents= lo keep accounting records in accordan wilh section 130 of the Charities Act; and to prepare accounls which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met- or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the bfftckets if they do not apply. Signed: Date: Name: ALAN JOHN MEIKLE Relevani professional qualilication(s) or body (rf any): FCA IER March 2012
Address: Summerdale, Head Dyke Lane, Pilling PRESTON PR3 6SJ Section B Disclosure Only compleie the examiner needs to highlighi material problems. IER March 2012
Give here briet delails of any items that the examiner wishes to disclose. IER March 2012