## **Trustees’ Annual Report for the period** **From** 01/09/2021 **Period start date To** 31/08/2022 **Period end date** **Charity name:** University of The Third Age Lancaster And Morecambe **Charity registration number:** 1014076 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Objectives of this U3A are to advance
the education of retired and semi-retired
people in the Lancaster and Morecambe
area by providing activities of a mental,
physical and social nature for its members.
It is a self-help organisation open to all
such persons as defined above without
discrimination| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In fulfilling these objectives, the Trustees are
aware of and act according to the guidance
issued by the Charity Commission on public
benefit, by providing a wide range of
activities
organised
by
members
for
Members within Groups and giving advice
on other sources of education which may be
appropriate.
The U3A holds two meetings each month,
open to all members, with regular special
talks, at which paid speakers address
members on a wide variety of subjects.
A considerable number of members take
active roles in the organisation, including
teaching and assisting learning, organising
meetings and activities for membership
groups, helping communications between
members, and providing refreshments at
meetings. All roles within the charity are
voluntary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees were inducted into the role of
Trustee following the guidance issued by
the Charity Commission, including the
acceptance of the Code of Conduct for
Trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|GROWTH: Lancaster and Morecambe
U3A has sustained its membership over the
past year despite the COVID difficulties and
has continued to develop in ways that
ensure its future sustainability. We were
able to remain open during the pandemic,
with groups meeting face to face only when
legal to do so. Many groups met on-line
during this time. Most groups were able to
keep in contact with their members. We
also increased the number of groups and
activities. Our membership was relatively
stable this year. With the end of COVID
restrictions in March 2022 U3A activities
are returning to more normal levels.
ACHIEVEMENTS: Communication with
such a large number of members is
facilitated by the Beacon Management
System which is now securely embedded
into our administrative processes and
practices. Our website is effectively and
efficiently maintained so that information on
it is relevant and current, and its content
easily accessible to members and
prospective members.
Members of Lancaster and Morecambe
U3A have supported the Third Age Trust at
National and Regional levels, for example
having 2 members of the Committee who
are also National Third Age Trust
volunteers – one with his work in the
National U3A Beacon User, and one with
their work on the National U3A retention
and recruitment initiative, and as a
Regional U3A Committee Member.| EXTENDING EDUCATION AND COMMUNITY LINKS: We continue to promote the Continuing Learning Group at Lancaster University and have continued developing our links with Lancaster University’s Faculty of Health and Medicine and its Department of Philosophy. We also promote non-U3A educational activities at our Monthly Meetings as well as through the Newslink section on our website. The Development and Promotion group continued to keep in contact with the community through a new u-tube video, public Facebook page, and several articles in local newspapers. LINKS WITH OTHER U3As: The Bay Network (U3A), of which Lancaster and Morecambe U3A is a member, has developed into a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support. EVENTS: We continued to hold regular and well attended monthly meetings in both Morecambe and Lancaster, though this year both have been held virtually. These are well attended. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish. CONCLUSION: Our U3A is composed solely of volunteers. By providing and taking part in such a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational and recreational activities throughout the wider community. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| ||Para 1.41|| |Performance of fundraising
activities against objectives
set||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The U3A position is healthy and stable
having broken even over the last year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The U3A holds a reserve fund in an
account recommended by the Charities
Commission with the aim of covering
unforeseen contingencies.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is generated from annual
membership subscriptions and from event
and group attendance fees. This is
specifically to cover room hire and
incidental expenses and the provision of
technical expenses as needed by the
groups. We claim Gift Aid refunds from
HMRC each year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|There are no major risks but the constantly
increasing costs of room hire and potential
increase in Third Age Trust
contributions are both being monitored.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by the membership
present at the AGM in January each year for
a maximum of 3 years appointment (except
in exceptional circumstances). A Trustee,
who is Treasurer, may, after an initial three
years, serve a further three years as
Treasurer. Trustees have the authority to
co-opt Trustees as a result of casual
vacancies and up to two Trustees to bring
their number to a maximum of ten. Co-opted
Trustees serve only until the next AGM and
may then be appointed in the normal way for
a three-year term.
Trustees receive “The Essential Trustee:
what
you
need
to
know”
(Charity
Commission) and have a training session
before taking on responsibilities.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction courses are held for new trustees
before and after election to the post.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|University of the Third Age Lancaster and Morecambe| |---|---| |Other name the charity uses|Lancaster and Morecambe U3A| |Registered charitynumber|1014076| |Charity’s principal address|10 Coolidge Avenue, Lancaster LA1 5EH| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mary Waters|(1) Chair
(2) Vice Chair|01.09.2021 – 25.01.2022
25.01.2022 – 31.08.2022|Membership at AGM| ||Ros Nicholson|Vice Chair|01.09.2021 – 25.01.2022|Membershipat AGM| ||Nigel Cole|Treasurer||Co-opted by trustees, then
Membershipat AGM| ||Elizabeth
Battersby-Hill|Secretary||Membership at AGM| ||Tina Harrup||01.09.2021 – 25.01.2022|Membershipat AGM| ||Peter Jenner|||Membershipat AGM| ||Sarah Birkill||01.09.2021 – 25.01.2022|Membershipat AGM| ||Andrew Howorth|Chair|25.01.2022 – 31.08.2022|Membershipat AGM| ||Catherine Corless||25.01.2022 – 25.08.2022|Membershipat AGM| ||David Downes||25.01.2022 – 31.08.2022|Membershipat AGM| ||Jill Grindey||25.01.2022 – 31.08.2022|Membershipat AGM| ||Margaret Hemming||25.01.2022 – 31.08.2022|Membershipat AGM| ||Malcolm Hemming||25.01.2022 – 31.08.2022|Membershipat AGM| ||Christine Jenner||25.01.2022 – 31.08.2022|Membershipat AGM| ||Lyn Summers||25.01.2022 – 31.08.2022|Membershipat AGM| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** |**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**| |---|---| |Description of the assets
held in this capacity|None| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _Clive Million_ **Full name(s)** Clive Million **Position (eg Secretary,** Secretary **Chair, etc) Date** 16 April 2023 CHARITY COMMISSION FOR ENGLAND AND WALES 1014076 Receipts and payments accounts CC16a Forthe perlod To Section A Receipts and payments Unrestrlcted Erkdowment Totsl funds 75t year A1 R•c•lpts 19291 19291 11729 Grftad Reftmd Groupacbmbes 15.330 1W7 Miscdlanec F*kl S￿Y INo21*oxY*) 11236 Sub total(Gross MKX)m for AR) 61. 61.789 32.126 (see tablg). Sub total Totsl rncthlpts 61,769 61.789 31126 TIMrd ￿ TtUSt In5 S L￿￿5 C￿fer￿S & De*te Fees AdThin & GrtwpkbvFbes MoniNy bAeetiry arkl SFeo"a Lec FEkl SW INo2kn%rt) 4.702 Xl.510 S.091 1896 4D91 11531 Sub total 016 61016 A4 A8Bet and Investment Sub totsi 61016 61016 26,202 Net of rn¢eipts/{paym*ts) . A5 Trat)sf•rs bètw••n fund8 A6 Cash funds l?$t ygar end Cash funds this yearend 247 247 5.924 50.877 ££££. 44.953 50,877 9).630 CCXX Rl ¥K￿nts ISSI 091iin022 Section B Statement of assets and liabilities at the end of the period Unrestrict•d Restricted Endowment funds r*t£ B1 Cash fund8 16.W1 10A27 re*£ b) w8r¢st£ to n￿1¢¥1£ 83 Investment a88ets Co4t{opth￿ B4 A8sets rgtsinod for th• charity's own u80 Fwwj tOT*hith Cunerbt val B6 Llabllltle8 Fu5MI towhknh SwJ￿ by one on behaw olall the trusts85 s￿naluTe ptht Name Date of A-kn• 1a11112022 1011112022 c(￿ R2 accoLUbts ISSI 09liin022 Independent examiner's report on the accounts Seclion A Independent Examiner's Report Report to the trusteesl members of LANCASTER & MORECAMBE U3A On accounls for Ihe year ended 31 AUGUST 2022 Charity no 1014076 . (rf any) Set oul on pages Respeclive Th8 charitys trustees are responsible for the preparation of the accounts. responsibililies of The Charity's trustees consider that an audit is not required lor this year trustees and exarniner under section 144 of the Chartties Acl 2011 Ilhe Charities Actl and thal an independent examination is needed. 11 is my responsibility lo= examine the accounts under section 145 01 the Charities Act, to lollow the procedures laid down in the general Directions given by the Charity Commission (under section 14515}Ib) of the Charities Act, and to slale whelher particular matters have ￿me to my attention. Basls of independent My examination was carried oul in accordan￿ with general Directions given examiner's statemenl by the Charity Commission. An examination includes a review ol the accounting records kepl by Ihe tharily and a comparison ol the accounts presented with those records. It also includes consideratK>n ol any unusual items or disclosures in the accounls, and seeking explanations from the trustees con￿mIng any suth matters. The procedures undertaken do nol provide all Ihe eviden￿ Ihat would be required in an audit, and consequently no opinion is given as to whether Ihe accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examinaiion, no matter has come to my attention examiner's statement (oiher than that disclosed ￿10￿ ') 1. which gives me reasonable cause to believe that in, any material respect, the requirernents= lo keep accounting records in accordan￿ wilh section 130 of the Charities Act; and to prepare accounls which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met- or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the bfftckets if they do not apply. Signed: Date: Name: ALAN JOHN MEIKLE Relevani professional qualilication(s) or body (rf any): FCA IER March 2012 Address: Summerdale, Head Dyke Lane, Pilling PRESTON PR3 6SJ Section B Disclosure Only compleie ￿ the examiner needs to highlighi material problems. IER March 2012 Give here briet delails of any items that the examiner wishes to disclose. IER March 2012