Trustees’ Annual Report for the period
From 01/09/19 Period start date To 31/08/20 Period end date
Charity name: Lancaster and Morecambe U3A
Charity registration number: 1014076
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Objectives of this U3A are to advance the education of retired and semi-retired people in the Lancaster and Morecambe area by providing activities of a mental, physical and social nature for its members. It is a self-help organisation open to all such persons as defined above without discrimination. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Objectives of this U3A are to advance the education of retired and semi-retired people in the Lancaster and Morecambe area by providing activities of a mental, physical and social nature for its members. It is a self-help organisation open to all such persons as defined above, without discrimination. In fulfilling these objectives, the Trustees are aware of and act according to the guidance issued by the Charity Commission on public benefit, by providing a wide range of activities organised by members fr Members within Groups and giving advice on other sources of education which may be appropriate. The U3A holds two meetings each month plus occasional Special Lectures, at which paid speakers address Members on a wide variety of subjects. A considerable number of Members take on active roles in the organisation, from teaching and assisting, learning, through organising meetings and groups and helping communications between Members, to providing refreshments at meetings. These roles are all voluntary. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees all were inducted into the role of Trustee following the guidance issued by the Charity Commission, including the acceptance of the Code of Conduct for Trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | GROWTH: Lancaster and Morecambe U3A has sustained its membership over the past year and continues to develop in ways that ensure its sustainability for the future. We were able to remain open during the Covid Pandemic, with groups meeting face to face only when legal to do so. Many groups began meeting on line during at this time. As members either leave or are unable to continue their membership they are replaced by younger, newly retired members from the local area, and by others who move into the area on their retirement. We also attract new members from outside our immediate geographical area who may wish to join in our activities while they are staying in the area. We had a relatively stable membership this year between 1350 and 1400 members. At the beginning of the year, we had over 90 active groups meeting in 16 venues across Lancaster and Morecambe and into the Lune Valley. with over30 meeting continuing to meet virtually during the Pandemic and 10 outdoor groups continuing in some form.. ACHIEVEMENTS: Communication with such a large number of members is facilitated by the Beacon Management System which is now securely embedded into our administrative processes and practices. Our website is effectively and efficientlymaintained so that information on |
it is relevant and current, and its content easily accessible to members and prospective members. Members of Lancaster and Morecambe U3A have supported the Third Age Trust at National and Regional levels, for example having 2 members who are also National Trust volunteers – one with his work in the National U3A Beacon User, and one with their work on theNnational U3A retention and recruitment initiative, and as a Regional U3A Committee Member. EXTENDING EDUCATION AND COMMUNITY LINKS: We continue to promote the Continuing Learning Group at Lancaster University and have continued developing our links with Lancaster University’s Faculty of Health and Medicine and its Department of Philosophy. We also promote nonU3A educational activities at our Monthly Meetings as well as through the Newslink section on our website. We worked on the Lancashire Archives Tithe Project in conjunction with Preston Museum. We attended NHS and other health events both locally and regionally, in order to promote the U3A as a healthy option to physical and mental well-being in the over-50s. LINKS WITH OTHER U3As: The Bay Network (U3A), of which Lancaster and Morecambe U3A is a member, has developed into a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support. We held a successful Science Development Day in June, 2019f or Bay Network members. EVENTS: We continue to hold regular and well attended monthly meetings in both Morecambe and Lancaster, as well as several Special Lectures and a wide range of Study Trips and Special Educational Activities. This year we held a German Study Day, in which different interest groups presented different aspects of Germany throughout the day. Two new groups were begun during the Pandemic that promoted better health and well being during the Pandmic – Nordic walking and Electric Bicycling. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish. CONCLUSION: Our U3A is composed of solely of volunteers, and by providing and taking part in
such a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational activities throughout the wider community.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The U3A position is healthy having broken even over the last year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The U3A holds a reserve fund in an account recommended by the Charities Commission with the aim of covering unforeseencontingencies. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income is generated from annual membership subscriptions and from event and group attendance fees. This is specifically to cover room hire and incidental expenses and the provision of technical expenses as needed by the groups. We claim Gift Aid refunds from HMRC eachyear |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | There are no major risks but the constantly increasing costs of room hire and potential increase in Third Age Trust contributions is being monitored |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by the Membership present at the AGM in January for a maximum of 3 years appointment (except in exceptional circumstances). A Trustee who is Treasurer may, after an initial three years, serve a further three years as Treasurer. Trustees have the authority to co-opt Trustees as a result of casual vacancies and up to two Trustees to bring their number to a maximum of ten. Co-opted Trustees serve only until the next AGM and may then be appointed in the normal way for a three-year term. Trustees receive “The Essential Trustee: what you need to know” (Charity Commission) and have a training session before taking on responsibilities. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction courses are held for new trustees prior to and after election to the post. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name
Lancaster and Morecambe U3A
| Other name the charityuses | Universityof the Third Age: Lancaster and Morecambe |
|---|---|
| Registered charitynumber | 1014076 |
| Charity’s principal address | 37 Leighton Drive Lancaster LA1 5 UK |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mary Waters | Chair | Membership at AGM | ||
| Ros Nicholson | Vice Chair & MembershipSecretary |
Membership at AGM | ||
| Ronald Philip Wraith | Treasurer Assistant Treasurer |
01/09/18 – 22/1/20 28/09/20 – present |
Membership at AGM L&M U3A committee |
|
| Elizabeth Battersby- Hill |
Secretary | Co-option by trustee committee | ||
| Ray Stallwood | Treasurer | 22/1/20 - present | Membership at AGM | |
| Tansy Dillon | Publicity | Membership at AGM | ||
| Mike Dillon | Publicity | Membership at AGM | ||
| Everard Peters | Data Officer | 01/09/18 – 31/08/19 | Membership at AGM | |
| Alan Sattenstall | Committee Member | 01/90/18 – 31/08/19 | Membership at AGM | |
| Elizabeth Hooley | Groups Coordinator | 01/09/18 – 31/08/19 | Membership at AGM | |
| Peter Jenner | Beacon Site Administrator |
22/1/20 - present | Co-option by trustee committee; Membershipat AGM |
|
| Sharon Garforth | Committee member | 22/1/20 -present | Membershipat AGM | |
| Diane Crompton | Assistant membership |
22/1/20 - present | Membership at AGM | |
| Lyn Summers | Health & Safety | 22/1/20 -present | Membershipat AGM | |
| Yvonne Mawfus | DeputyTreasurer | 22/1/20 – 26/05/20 | Membershipat AGM | |
| Sarah Birkill | AGM secretary | 21/5/20 - present | Co-option by trustee committee | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Mary Frances Waters | Raymond Bradshaw | |
Chair |
Treasurer | |
| 14 February, 2021 | ||
| 14 February, 2021 |
Lancaster and Morecambe U3A
Summary of Accounts
for the year ending 31st August 2020
Summary No 1 A/c 2019-2020
| No.1 General [Charity] Current Account. Balance brought forward, as at 1st September 2019 Income Received |
£3,041.82 £41,002.73 |
Expenditure Balance carried forward, 31st August 2020 |
£38,714.11 £5,330.44 |
|
|---|---|---|---|---|
| £44,044.55 | £44,044.55 | |||
| Summary No 2 A/c 2019-20 | ||||
| No 2 Social Events Account Balance brought forward, as at 1st September 2019 Income Received |
£7,475.43 £13,135.41 |
Expenditure Balance carried forward, 31st August 2020 |
£16,334.88 £4,275.96 |
|
| £20,610.84 | £20,610.84 |
Saver Account
| Balance brought forward, as at 1st September 2019 Income Received |
£25,045.71 £11.31 |
Expenditure Balance carried forward, 31st August 2020 |
£0.00 £25,057.02 |
|
|---|---|---|---|---|
| £25,057.02 | £25,057.02 |
Lancaster and Morecambe U3A
Summary of Accounts
for the year ending 31st August 2020
Reserve Account
| Reserve Account | ||||
|---|---|---|---|---|
| Balance brought forward, as at 1st September 2019 Income Received |
£10,244.16 £46.26 |
Expenditure Balance carried forward, 31st August 2020 |
£0.00 £10,290.42 |
|
| £10,290.42 | £10,290.42 | |||
| Consolidated Accounts | ||||
| Balance brought forward, as at 1st September 2019 Income Received |
£45,807.12 £54,195.71 |
Expenditure Balance carried forward, 31st August 2020 |
£55,048.99 £44,953.84 |
|
| £100,002.83 | £100,002.83 |
Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of LANCASTER & MORECAMBE U3A On accounts for the year ended 31 AUGUST 2020 Charity no (If any) 1014076 Set out on pages RespeGtlve The charity's trustees are responsible for the preparation of the accounts. r8sponslbllities of The charity's truslees consider that an audil is not required for this year trustoes and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to-. exarnine the accounts under section 145 of the Charities Act, to follow the prOdureS laid down in the general Directions given by the Charity Commission (under section 145(51{b) of tha Charities Act, and to state wh8ther particular matters have Come to my attention. Basis of independent My examination was carried out in accordan with general Direction$ given examlner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from Ihe trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limited to those matters set out in the statement below. Independent In conneclion with my examination. no matter has come to my attention examiner's statement (other than that disclosed below "} which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Acl., and to prepare accounts which accord with th8 accounting rewrds and comply with the a¢¢ounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not 8ppIy. 29 November 2020 Signed: Name: ALAN JOHN MEIKLE Relevant professlonal quallfi¢atlonlsl or body (if any): FCA IER March 2012
Address: 25 Broyd Wiew LANCASTER LA14WF Section B Disclosure Only complete if the examiner needs to highlight Material problems. IER lJlar¢h 2012
Give here brief details of any items that the examlner wishes to dlsG105e. IER March 2012