## **Trustees’ Annual Report for the period** **From 01/09/19 Period start date To 31/08/20 Period end date** **Charity name: Lancaster and Morecambe U3A** ## **Charity registration number: 1014076** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Objectives of this U3A are to advance the
education of retired and semi-retired people in
the Lancaster and Morecambe area by providing
activities of a mental, physical and social nature
for its members. It is a self-help organisation open
to all such persons as defined above without
discrimination.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Objectives of this U3A are to advance the
education of retired and semi-retired people in the
Lancaster and Morecambe area by providing
activities of a mental, physical and social nature for
its members. It is a self-help organisation open to
all such persons as defined above, without
discrimination.
In fulfilling these objectives, the Trustees are aware
of and act according to the guidance issued by the
Charity Commission on public benefit, by providing
a wide range of activities organised by members fr
Members within Groups and giving advice on other
sources of education which may be appropriate.
The U3A holds two meetings each month plus
occasional Special Lectures, at which paid speakers
address Members on a wide variety of subjects.
A considerable number of Members take on active
roles in the organisation, from teaching and
assisting, learning, through organising meetings
and groups and helping communications between
Members, to providing refreshments at meetings.
These roles are all voluntary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees all were inducted into the role of
Trustee following the guidance issued by the
Charity Commission, including the acceptance of
the Code of Conduct for Trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|GROWTH: Lancaster and Morecambe U3A has
sustained its membership over the past year and
continues to develop in ways that ensure its
sustainability for the future. We were able to
remain open during the Covid Pandemic, with
groups meeting face to face only when legal to do
so. Many groups began meeting on line during at
this time. As members either leave or are unable
to continue their membership they are replaced
by younger, newly retired members from the local
area, and by others who move into the area on
their retirement. We also attract new members
from outside our immediate geographical area
who may wish to join in our activities while they
are staying in the area. We had a relatively stable
membership this year between 1350 and 1400
members. At the beginning of the year, we had
over 90 active groups meeting in 16 venues across
Lancaster and Morecambe and into the Lune
Valley. with over30 meeting continuing to meet
virtually during the Pandemic and 10 outdoor
groups continuing in some form..
ACHIEVEMENTS: Communication with such a
large number of members is facilitated by the
Beacon Management System which is now
securely embedded into our administrative
processes and practices. Our website is effectively
and efficientlymaintained so that information on| it is relevant and current, and its content easily accessible to members and prospective members. Members of Lancaster and Morecambe U3A have supported the Third Age Trust at National and Regional levels, for example having 2 members who are also National Trust volunteers – one with his work in the National U3A Beacon User, and one with their work on theNnational U3A retention and recruitment initiative, and as a Regional U3A Committee Member. EXTENDING EDUCATION AND COMMUNITY LINKS: We continue to promote the Continuing Learning Group at Lancaster University and have continued developing our links with Lancaster University’s Faculty of Health and Medicine and its Department of Philosophy. We also promote nonU3A educational activities at our Monthly Meetings as well as through the Newslink section on our website. We worked on the Lancashire Archives Tithe Project in conjunction with Preston Museum. We attended NHS and other health events both locally and regionally, in order to promote the U3A as a healthy option to physical and mental well-being in the over-50s. LINKS WITH OTHER U3As: The Bay Network (U3A), of which Lancaster and Morecambe U3A is a member, has developed into a liaison group with declared aims to be a forum for the exchange of news, information, events and ideas; to encourage links between interest groups of the member U3As; and to encourage minority interest groups which are difficult for individual U3As to support. We held a successful Science Development Day in June, 2019f or Bay Network members. EVENTS: We continue to hold regular and well attended monthly meetings in both Morecambe and Lancaster, as well as several Special Lectures and a wide range of Study Trips and Special Educational Activities. This year we held a German Study Day, in which different interest groups presented different aspects of Germany throughout the day. Two new groups were begun during the Pandemic that promoted better health and well being during the Pandmic – Nordic walking and Electric Bicycling. Members continue to have a very wide choice of groups, lectures and activities in which to engage, as well as the opportunity and support to set up new groups if they so wish. CONCLUSION: Our U3A is composed of solely of volunteers, and by providing and taking part in such a wide range of learning opportunities – creative, academic and physical – these volunteers help protect themselves against loneliness and ill health as they grow older, while benefiting the wider community both by encouraging younger members to join and promoting educational activities throughout the wider community. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The U3A position is healthy having broken
even over the last year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The U3A holds a reserve fund in an
account recommended by the Charities
Commission with the aim of covering
unforeseencontingencies.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is generated from annual
membership subscriptions and from event
and group attendance fees. This is
specifically to cover room hire and
incidental expenses and the provision of
technical expenses as needed by the
groups. We claim Gift Aid refunds from
HMRC eachyear| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**There are no major risks but the**
**constantly increasing costs of room hire**
**and potential increase in Third Age**
**Trust**
**contributions is being monitored**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by the Membership
present at the AGM in January for a maximum
of 3 years appointment (except in exceptional
circumstances). A Trustee who is Treasurer
may, after an initial three years, serve a further
three years as Treasurer. Trustees have the
authority to co-opt Trustees as a result of casual
vacancies and up to two Trustees to bring their
number to a maximum of ten. Co-opted
Trustees serve only until the next AGM and may
then be appointed in the normal way for a
three-year term.
Trustees receive “The Essential Trustee: what
you need to know” (Charity Commission) and
have a training session before taking on
responsibilities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction courses are held for new trustees
prior to and after election to the post.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Lancaster and Morecambe U3A |Other name the charityuses|Universityof the Third Age: Lancaster and Morecambe| |---|---| |Registered charitynumber|1014076| |Charity’s principal address|37 Leighton Drive
Lancaster
LA1 5 UK| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mary Waters|Chair||Membership at AGM| ||Ros Nicholson|Vice Chair &
MembershipSecretary||Membership at AGM| ||Ronald Philip Wraith|Treasurer
Assistant Treasurer|01/09/18 – 22/1/20
28/09/20 – present|Membership at AGM
L&M U3A committee| ||Elizabeth Battersby-
Hill|Secretary||Co-option by trustee committee| ||Ray Stallwood|Treasurer|22/1/20 - present|Membership at AGM| ||Tansy Dillon|Publicity||Membership at AGM| ||Mike Dillon|Publicity||Membership at AGM| ||Everard Peters|Data Officer|01/09/18 – 31/08/19|Membership at AGM| ||Alan Sattenstall|Committee Member|01/90/18 – 31/08/19|Membership at AGM| ||Elizabeth Hooley|Groups Coordinator|01/09/18 – 31/08/19|Membership at AGM| ||Peter Jenner|Beacon Site
Administrator|22/1/20 - present|Co-option by trustee committee;
Membershipat AGM| ||Sharon Garforth|Committee member|22/1/20 -present|Membershipat AGM| ||Diane Crompton|Assistant
membership|22/1/20 - present|Membership at AGM| ||Lyn Summers|Health & Safety|22/1/20 -present|Membershipat AGM| ||Yvonne Mawfus|DeputyTreasurer|22/1/20 – 26/05/20|Membershipat AGM| ||Sarah Birkill|AGM secretary|21/5/20 - present|Co-option by trustee committee| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Mary Frances Waters|Raymond Bradshaw| ||

Chair|Treasurer| ||14 February, 2021|| ||14 February, 2021|| ## **Lancaster and Morecambe U3A** ## **Summary of Accounts** ## **for the year ending 31st August 2020** ## **Summary No 1 A/c 2019-2020** |**No.1 General [Charity] Current Account.**
**Balance brought forward, as at**
**1st September 2019**
**Income Received**|**£3,041.82**
**£41,002.73**||**Expenditure**
**Balance carried forward, 31st August 2020**|**£38,714.11**
**£5,330.44**| |---|---|---|---|---| ||**£44,044.55**|||**£44,044.55**| |**Summary No 2 A/c 2019-20**||||| |**No 2 Social Events Account**
**Balance brought forward, as at**
**1st September 2019**
**Income Received**|**£7,475.43**
**£13,135.41**||**Expenditure**
**Balance carried forward, 31st August 2020**|**£16,334.88**
**£4,275.96**| ||**£20,610.84**|||**£20,610.84**| ## **Saver Account** |**Balance brought forward, as at**
**1st September 2019**
**Income Received**|**£25,045.71**
**£11.31**||**Expenditure**
**Balance carried forward, 31st August 2020**|**£0.00**
**£25,057.02**| |---|---|---|---|---| ||**£25,057.02**|||**£25,057.02**| ## **Lancaster and Morecambe U3A** ## **Summary of Accounts** ## **for the year ending 31st August 2020** ## **Reserve Account** |**Reserve Account**||||| |---|---|---|---|---| |**Balance brought forward, as at**
**1st September 2019**
**Income Received**|**£10,244.16**
**£46.26**||**Expenditure**
**Balance carried forward, 31st August 2020**|**£0.00**
**£10,290.42**| ||**£10,290.42**|||**£10,290.42**| |**Consolidated Accounts**||||| |**Balance brought forward, as at**
**1st September 2019**
**Income Received**|**£45,807.12**
**£54,195.71**||**Expenditure**
**Balance carried forward, 31st August 2020**|**£55,048.99**
**£44,953.84**| ||**£100,002.83**|||**£100,002.83**| Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of LANCASTER & MORECAMBE U3A On accounts for the year ended 31 AUGUST 2020 Charity no (If any) 1014076 Set out on pages RespeGtlve The charity's trustees are responsible for the preparation of the accounts. r8sponslbllities of The charity's truslees consider that an audil is not required for this year trustoes and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to-. exarnine the accounts under section 145 of the Charities Act, to follow the prO￿dureS laid down in the general Directions given by the Charity Commission (under section 145(51{b) of tha Charities Act, and to state wh8ther particular matters have Come to my attention. Basis of independent My examination was carried out in accordan￿ with general Direction$ given examlner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from Ihe trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limited to those matters set out in the statement below. Independent In conneclion with my examination. no matter has come to my attention examiner's statement (other than that disclosed below "} which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Acl., and to prepare accounts which accord with th8 accounting rewrds and comply with the a¢¢ounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not 8ppIy. 29 November 2020 Signed: Name: ALAN JOHN MEIKLE Relevant professlonal quallfi¢atlonlsl or body (if any): FCA IER March 2012 Address: 25 Broyd Wiew LANCASTER LA14WF Section B Disclosure Only complete if the examiner needs to highlight Material problems. IER lJlar¢h 2012 Give here brief details of any items that the examlner wishes to dlsG105e. IER March 2012