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2024-08-31-accounts

Trustees’ Annual Report for the period

From: 01/09/2023 Period start date To: 31/08/2024 Period end date

Charity name: BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS AND FRIENDS ASSOCIATION

Charity registration number: 1013518

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of pupils of
the school and in the provision of
facilities for education at the school (not
normally provided by the Local
Authority).
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Fundraising through the organisation of
a variety of events throughout the
school academic year, for both children,
parents and members of the local
community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have regard to the Charity
Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 We rely on the generous donation of
time by parents/carers with children in
the school, and the local community and
businesses. We would like to place on
record our appreciation to all who
continue to assist the PTFA to enrich
the school environment.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Bishop Road Primary School PTFA runs a
large number of events throughout the
academic year to raise funds for the school.
The events are managed solely by
parent/carer volunteers and make a huge
contribution by enriching the school
environment for the children.
A summary of events that were able to
proceed and the profit they have made for
the PTFA in 2023/24 can be found below:
Discos
The school disco is usually held twice a
year and continues to be one of the most
popular PTFA events for both children and
parents. Disco nights in October and March
raised a fantastic
£2,952
for the PTFA.
Tea Towels
An annual activity which involves children
from all classes drawing a picture of
themselves which is printed onto a
delightful tea towel. These have become
very popular as keepsakes and gifts for
family members and has become a hugely
important fundraiser for the PTFA. This
year sales raised an incredible £1,622.
Christmas Cards
Another popular item where children submit
Christmas designs which can be printed on
Christmas cards and/or other products. A
wonderful contribution of £650 was raised
for the school.
Christmas Trees
An amazing effort to furnish the local
community with beautiful Christmas Trees
whilst raising an absolutely incredible
£1,850 in the process. Our volunteers
brave the cold and rain (usually), to bring a
bit of festive cheer to all those collecting
their trees. A huge thank you once again to
the team.
Christmas Cracker
With the help of some great parent
volunteers we were able to run this event
alongside the Christmas tree sale. There
were fun Christmas-themed activity stalls
and mulled wine for sale, allowing the
children to enjoy some festive fun and the
parent/carer community to socialize,
whether or not they were buying/collecting
a tree. This event raised an amazing

----- Start of picture text -----
||| |---|---| |£1,302.| |Fireworks| |We have an amazing team of volunteers| |who organise the most magnificent firework| |display for the local community and raise| |funds for the school at the same time. This| |event raised £4,951 which is an amazing| |effort.| |Ice-creams| |During the summer months, when weather| |is fair, we run a Friday after school ice-| |cream sale. This continues to be very| |popular and raised around £2,144.| |Inflatables| |A great day out for the school community| |as this team organise giant inflatables for| |the kids to play on. We were blessed with| |sunny weather this year so everyone was| |out enjoying the sun while the kids had a| |great time on all the inflatables which| |meant the team were able to raise a| |magnificent £3,728.| |Summer Fair| |Family fun day for the local community with| |music, stalls (such as lucky dip, sweet jars,| |vegetable creations), refreshments and| |entertainment provided by the school| |community. This event was hugely popular,| |which was why we were able to raise a| |huge £7,412. It’s a large and complicated| |event to organize, so a massive thank you| |to the team in charge.| |Xmas Market| |An over 12s event where we organise stalls| |from local craftspeople for them to sell their| |wares, and we raise money for the school| |at the same time. This event managed to| |raise £1,643.| |Race Night| |An adults-only event where the local| |community can have a fun night out| |“betting”|on pre-recorded horse races. This| |was another popular event that raised| |£1,478.| |Quiz Night| |Is a new event this year for adults only| |where the local community can enjoy| |competing against each other in a quiz.| |This event raised £1,062 and we hope to| |run it again next year.|

----- End of picture text -----

2[nd] Hand Uniform

We were able to have pop up stalls to sell the 2nd hand uniform again this year. We also have a Facebook page and sell uniform on an ad hoc basis throughout the year. This raised a huge amount £1,582 showing people are really thinking about the environmental impact and financial savings of buying second hand. Beginners Ball We welcomed the return of an event for Reception children and their families. This was a weekend afternoon event with some low key entertainment and a chance for the Reception cohort to get to know each other. This is not designed as a profitmaking event, however it did manage to make a small profit of around £529. Donations We also received a fantastic total of £7,213 from donations; including direct donations from individuals, contributions from the Easyfundraising scheme, and £2,730 from the Co-op Local Community Fund. Pledges The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing enrichment fund, which funds a large number of exciting and enhancing activities and experiences for all the students throughout the school. The school curate a diverse programme, including; author visits, science shows, architecture workshops, and even pirates that can do maths! This year we pledged £8k for enrichment activities. We also pledged £8k for the central and class room libraries; these books making a critical contribution to the children’s learning and enjoyment at school. This year we also pledged £10k for outdoor learning so every class in the school was able to have six outdoor learning sessions this academic year, which have been shown to provide the children with countless benefits. We pledged an additional £16.5k to improve the Trim Trail in the Year 5 and 6 playground. The initial work was undertaken in the summer holidays with the final work being undertaken in October over half term. The area was deemed unsafe so

the older kids are looking forward to their newly refurbished playground.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The financial position is very healthy, with
retained cash funds of £25,444 at the end of
the year. Therefore uncommitted cash
balance stands at £14,889. We have a £10k
contingency.
The committee continues to commit
additional resources to the school through
the established enrichment programs to
support the varied activities the school
continue to arrange.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held in cash across 1 deposit
accounts. We always operate a contingency
of £10,000.
Amount of reserves held Para 1.22 £25,444.30
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46

risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by committee

Additional information (optional)

You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS
AND FRIENDS ASSOCIATION
Other name the charity uses
Registered charity number 1013518
Charity’s principal address C/O Bishop Road Primary School
Bishop Road
Bishopston
Bristol
BS7 8LS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body) entitled
to appoint trustee (ifany)
Kate Pearson Chair
HilaryBarnes Vice-Chair
Bazga Ali Vice-Chair
Ruth Colson Joint Treasurer
Anna Lawrence Joint Treasurer
Yanique Slotemaker Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)

Full name(s) Ruth Colson

Anna Lawrence

Position (eg Joint Treasurer Joint Treasurer Secretary, Chair, etc) Date 11/11/2024

Bishop Road Primary School Parents Teachers and Bishop Road Primary School Parents Teachers and Bishop Road Primary School Parents Teachers and Bishop Road Primary School Parents Teachers and Bishop Road Primary School Parents Teachers and 1013518 1013518
Friends Association
Receipts andpayments accounts
9/1/2023
To
8/31/2024
For the period
from
~~ee~~		 CC16a
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fund raisingand other income 76,115 - - 76,115 72,865
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 76,115
(Gross income for AR)		 - - 76,115 72,865
-
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 76,115
-
-
76,115
72,865
A2 Asset and investment sales,
(see table).
~~=———~~
A3 Payments
All payments (including pledges &
expenses) 80,195 190.92 - 80,386 92,146
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 80,195 191 - 80,386 92,146
-
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 80,195
191
-
80,386
92,146
A4 Asset and investment
purchases, (see table)
~~———————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **		 - 4,080
- 191
-
- 4,271
- 19,281
-
-
-
-
-
29,310
406
-
29,715
48,996
25,229
215
-
25,444
29,715
~~====>==>~~

Section B Statement of assets and liabilities at the end of the period

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||||||| |---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Categories|Details|funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Natwest Treasurer|25,229|215|-| |-|-| |-|-| |Total cash funds|25,229|215|-| |(agree balances with receipts and payments| |SS|account(s))|OK|SS|OK|OK| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary assets|-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |===>| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B3 Investment assets|-|-| |-|-| |-|-| |-|-| |-|-| |===| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B4 Assets retained for the|-|-| |charity’s own use|-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |=|=5=| |Fund to which|Amount due|When due| |Details|liability relates|(optional)|(optional)| |B5 Liabilities|-| |-| |-| |-| |-| |===| |Signed by one or two trustees on|Date of| |behalf of all the trustees|Signature|Print Name|approval| |Anna Lawrence|10/14/2024| |oe |||

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Bishop Road Primary School PTFA

On accounts for the year 31[st] August 2024 Charity no 1013518 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 05/01/2025 ~~|~~

Name: Lauren Hodgkinson ~~Cs~~ Relevant professional ICAEW qualification(s) or body (if any):

Address: 32 Henbury Road

Westbury-on-Trym Bristol, BS9 3NQ

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER