## **Trustees’ Annual Report for the period** ## **From: 01/09/2023 Period start date To: 31/08/2024 Period end date** **Charity name:** BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS AND FRIENDS ASSOCIATION ## **Charity registration number: 1013518** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils of**
**the school and in the provision of**
**facilities for education at the school (not**
**normally provided by the Local**
**Authority).**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Fundraising through the organisation of**
**a variety of events throughout the**
**school academic year, for both children,**
**parents and members of the local**
**community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have regard to the Charity**
**Commission guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**We rely on the generous donation of**
**time by parents/carers with children in**
**the school, and the local community and**
**businesses. We would like to place on**
**record our appreciation to all who**
**continue to assist the PTFA to enrich**
**the school environment.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Bishop Road Primary School PTFA runs a
large number of events throughout the
academic year to raise funds for the school.
The events are managed solely by
parent/carer volunteers and make a huge
contribution by enriching the school
environment for the children.
A summary of events that were able to
proceed and the profit they have made for
the PTFA in 2023/24 can be found below:
**Discos**
The school disco is usually held twice a
year and continues to be one of the most
popular PTFA events for both children and
parents. Disco nights in October and March
raised a fantastic
£2,952
for the PTFA.
**Tea Towels**
An annual activity which involves children
from all classes drawing a picture of
themselves which is printed onto a
delightful tea towel. These have become
very popular as keepsakes and gifts for
family members and has become a hugely
important fundraiser for the PTFA. This
year sales raised an incredible £1,622.
**Christmas Cards**
Another popular item where children submit
Christmas designs which can be printed on
Christmas cards and/or other products. A
wonderful contribution of £650 was raised
for the school.
**Christmas Trees**
An amazing effort to furnish the local
community with beautiful Christmas Trees
whilst raising an absolutely incredible
£1,850 in the process. Our volunteers
brave the cold and rain (usually), to bring a
bit of festive cheer to all those collecting
their trees. A huge thank you once again to
the team.
**Christmas Cracker**
With the help of some great parent
volunteers we were able to run this event
alongside the Christmas tree sale. There
were fun Christmas-themed activity stalls
and mulled wine for sale, allowing the
children to enjoy some festive fun and the
parent/carer community to socialize,
whether or not they were buying/collecting
a tree. This event raised an amazing| **----- Start of picture text -----**
||| |---|---| |£1,302.| |Fireworks| |We have an amazing team of volunteers| |who organise the most magnificent firework| |display for the local community and raise| |funds for the school at the same time. This| |event raised £4,951 which is an amazing| |effort.| |Ice-creams| |During the summer months, when weather| |is fair, we run a Friday after school ice-| |cream sale. This continues to be very| |popular and raised around £2,144.| |Inflatables| |A great day out for the school community| |as this team organise giant inflatables for| |the kids to play on. We were blessed with| |sunny weather this year so everyone was| |out enjoying the sun while the kids had a| |great time on all the inflatables which| |meant the team were able to raise a| |magnificent £3,728.| |Summer Fair| |Family fun day for the local community with| |music, stalls (such as lucky dip, sweet jars,| |vegetable creations), refreshments and| |entertainment provided by the school| |community. This event was hugely popular,| |which was why we were able to raise a| |huge £7,412. It’s a large and complicated| |event to organize, so a massive thank you| |to the team in charge.| |Xmas Market| |An over 12s event where we organise stalls| |from local craftspeople for them to sell their| |wares, and we raise money for the school| |at the same time. This event managed to| |raise £1,643.| |Race Night| |An adults-only event where the local| |community can have a fun night out| |“betting”|on pre-recorded horse races. This| |was another popular event that raised| |£1,478.| |Quiz Night| |Is a new event this year for adults only| |where the local community can enjoy| |competing against each other in a quiz.| |This event raised £1,062 and we hope to| |run it again next year.| **----- End of picture text -----**
**2[nd] Hand Uniform** We were able to have pop up stalls to sell the 2nd hand uniform again this year. We also have a Facebook page and sell uniform on an ad hoc basis throughout the year. This raised a huge amount £1,582 showing people are really thinking about the environmental impact and financial savings of buying second hand. **Beginners Ball** We welcomed the return of an event for Reception children and their families. This was a weekend afternoon event with some low key entertainment and a chance for the Reception cohort to get to know each other. This is not designed as a profitmaking event, however it did manage to make a small profit of around £529. **Donations** We also received a fantastic total of £7,213 from donations; including direct donations from individuals, contributions from the Easyfundraising scheme, and £2,730 from the Co-op Local Community Fund. **Pledges** The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing enrichment fund, which funds a large number of exciting and enhancing activities and experiences for all the students throughout the school. The school curate a diverse programme, including; author visits, science shows, architecture workshops, and even pirates that can do maths! This year we pledged £8k for enrichment activities. We also pledged £8k for the central and class room libraries; these books making a critical contribution to the children’s learning and enjoyment at school. This year we also pledged £10k for outdoor learning so every class in the school was able to have six outdoor learning sessions this academic year, which have been shown to provide the children with countless benefits. We pledged an additional £16.5k to improve the Trim Trail in the Year 5 and 6 playground. The initial work was undertaken in the summer holidays with the final work being undertaken in October over half term. The area was deemed unsafe so the older kids are looking forward to their newly refurbished playground. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position is very healthy, with
retained cash funds of £25,444 at the end of
the year. Therefore uncommitted cash
balance stands at £14,889. We have a £10k
contingency.
The committee continues to commit
additional resources to the school through
the established enrichment programs to
support the varied activities the school
continue to arrange.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in cash across 1 deposit
accounts. We always operate a contingency
of £10,000.| |Amount of reserves held|Para 1.22|£25,444.30| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|**BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS**
**AND FRIENDS ASSOCIATION**| |---|---| |Other name the charity uses|| |Registered charity number|**1013518**| |Charity’s principal address|C/O Bishop Road Primary School
Bishop Road
Bishopston
Bristol
BS7 8LS| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kate Pearson|Chair||| ||HilaryBarnes|Vice-Chair||| ||Bazga Ali|Vice-Chair||| ||Ruth Colson|Joint Treasurer||| ||Anna Lawrence|Joint Treasurer||| ||Yanique Slotemaker|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** **Full name(s)** Ruth Colson Anna Lawrence **Position (eg** Joint Treasurer Joint Treasurer **Secretary, Chair, etc) Date** 11/11/2024 ||**Bishop Road Primary School Parents Teachers and**|**Bishop Road Primary School Parents Teachers and**|**Bishop Road Primary School Parents Teachers and**|**Bishop Road Primary School Parents Teachers and**|**Bishop Road Primary School Parents Teachers and**|**1013518**|**1013518**||| |---|---|---|---|---|---|---|---|---|---| ||**Friends Association**||||||||| ||**Receipts andpayments accounts**
9/1/2023
**To**
8/31/2024
**For the period**
**from**
~~ee~~||||||||**CC16a**| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Fund raisingand other income|**76,115**||**-**||**-**||**76,115**||**72,865**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**76,115**
_(Gross income for AR)_||**-**||**-**||**76,115**||**72,865**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 76,115**
**-**
**-**
**76,115**
**72,865**
**A2 Asset and investment sales,**
**(see table).**
~~=———~~|||||||||| |**A3 Payments**|||||||||| |All payments (including pledges &|||||||||| |expenses)|**80,195**||**190.92**||**-**||**80,386**||**92,146**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ 80,195**|||**191**||**-**||**80,386**||**92,146**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 80,195**
**191**
**-**
**80,386**
**92,146**
**A4 Asset and investment**
**purchases, (see table)**
~~———————~~|||||||||| |**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**- 4,080**
**- 191**
**-**
**- 4,271**
**- 19,281**
**-**
**-**
**-**
**-**
**-**
**29,310**
**406**
**-**
**29,715**
**48,996**
**25,229**
**215**
**-**
**25,444**
**29,715**
~~====>==>~~||||||||| ## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Categories|Details|funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Natwest Treasurer|25,229|215|-| |-|-| |-|-| |Total cash funds|25,229|215|-| |(agree balances with receipts and payments| |SS|account(s))|OK|SS|OK|OK| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary assets|-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |===>| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B3 Investment assets|-|-| |-|-| |-|-| |-|-| |-|-| |===| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B4 Assets retained for the|-|-| |charity’s own use|-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |=|=5=| |Fund to which|Amount due|When due| |Details|liability relates|(optional)|(optional)| |B5 Liabilities|-| |-| |-| |-| |-| |===| |Signed by one or two trustees on|Date of| |behalf of all the trustees|Signature|Print Name|approval| |Anna Lawrence|10/14/2024| |oe ||| **----- End of picture text -----**
## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Bishop Road Primary School PTFA **On accounts for the year** 31[st] August 2024 **Charity no** 1013518 **ended (if any)** **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 05/01/2025 ~~|~~ **Name:** Lauren Hodgkinson ~~Cs~~ **Relevant professional** ICAEW **qualification(s) or body (if any):** **Address:** 32 Henbury Road Westbury-on-Trym Bristol, BS9 3NQ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**