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2021-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2020 Period start date To Period end date

31/08/2021

Charity name: BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS AND FRIENDS ASSOCIATION

Charity registration number: 1013518

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 To advance the education of pupils
of the charity as set out of the school and in the provision
in its governing of facilities for education at the
document school (not normally provided by
the Local Authority).
Summary of the main Para 1.17 and Fundraising through the
1.19
activities in relation to organisation of a variety of events
those purposes for the throughout the school academic
public benefit, in year, for both children, parents
particular, the activities, and members of the local
projects or services community.
identified in the
accounts.
Statement confirming Para 1.18 The trustees have regard to the
whether the trustees Charity Commission guidance on
have had regard to the public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
We rely on the generous donation
Para 1.38 of time by parents/carers with
Contribution made by children in the school, and the
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volunteers local community and businesses.
We would like to place on record
our appreciation to all who
continue to assist the PTFA to
enrich the school environment.
Other
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Achievements and Performance

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SORP reference
Bishop Road Primary School PTFA runs
a large number of events throughout
the academic year to raise funds for
Summary of the main
Para 1.20 the school. The events are managed
achievements of the
solely by parent/carer volunteers and
charity, identifying the
difference the charity’s make a huge contribution by enriching
work has made to the the school environment for the
circumstances of its children. Unfortunately, the Covid-19
beneficiaries and any pandemic and necessary restrictions
wider benefits to society
that the school and community were
as a whole.
required to put in place, our
fundraising abilities were severely
impacted from the beginning of lock
down in March 2020 throughout the
2020-21 academic year.
It is huge testament to all involved in
the PTFA; parents, carers and teachers,
who once again proved incredibly
resourceful & creative in fundraising
whilst restrictions were in place. Of
course, nothing would have been
possible without the continued
generosity of the school community. As
such the committee extends a
particular heart felt thank you to all
volunteers, parents, teachers and
others in the community to who
supported us even more through what
was a very difficult time for all.
A summary of events that were able to
proceed and the profit they have made
for the PTFA in 2020/21 can be found
below:
Covid 19 Talk
To support our parents and carers, the
PTFA arranged a virtual talk from
children’s Psychotherapist, Caroline
Hickman. This was delivered via zoom
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and was not intended as a major fundraising opportunity. Rather it was an event to offer suggestions for ways to support our children, alleviate anxieties and build resilience, helping them navigate through the uncertain and unsettling Covid-19 times. Discos The school disco is held twice a year and continues to be one of the most popular PTFA events for both children and parents. The Discos remained in a virtual setting following the continued restrictions on social gatherings from Covid and brought much enjoyment to the huge number of children who joined in with their year groups at the Zoom discos. These fantastic events raised £1,177 for the PTFA. Magic Show It was a challenge to think of new ideas to keep the school community engaged and provide some fun for the children, all missing out on much needed social opportunities during lockdown. The PTFA sourced ‘Magic Gareth’ and organised on a virtual magic show, also via Zoom like the discos. The shows were very affordable, only £3 per ticket, so as to be as inclusive as possible. They were tailored to different age groups and ran across two separate Friday evenings in December. This raised X for the PTFA. Quiz Night Another very popular event which has continued through lock down in the Quiz, although this time slightly adapted due to restrictions and was developed and hosted online by a Bishop Road parent. Parents pit themselves against the intellectual might of some of the Bishop Road faculty’s finest to see who keeps bragging rights for the year. A fabulous £475 was raised for the school. Tea Towels An annual item which involves children from all classes drawing a picture of themselves which is printed onto a delightful tea towel. These have become very popular as keepsakes and

gifts for family members and has become a hugely important fundraiser for the PTFA. This year sales raised an incredible £3,360. Christmas Cards Another popular item where children submit designs for a Christmas card, of which a selection are chosen to be printed. A wonderful contribution of £662 was raised for the school. Christmas Trees An amazing effort to furnish the local community with beautiful Christmas Trees whilst raising an absolutely incredible £2,833 in the process. Our volunteers brave the cold and rain (usually) to bring a bit of festive cheer to all those collecting their trees. A huge thank you once again to the team. Virtual Drinks The generosity of our collective parents & carers is rarely more evident than in the purchase of a virtual drink of prosecco or beer at various online events through the year. We raise our glasses to all who took part and raised a wonderful £690 for the school. Trail Guide This idea was a fabulous gem from a parent of Bishop Road who developed a trail for children to complete during half term. ‘The case of the Bishop Road Bell’ was a mystery trail, where children had to uncover clues, eliminate suspects and help solve the mystery of the stolen bell. Parents could download the trail for a small fee from the PTFA website. This was hugely popular and some people actually thought the Bishop Road bell had really been stolen. This was such a wonderful innovative idea involving case notes, motives and suspects and was all based around the local school area which meant people could take part in something outdoors. Pledges

The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing

enrichment fund, which funds a large number of exciting activities for all the students throughout the school. These enrichment activities include author visits, science shows and even pirates that can do maths! The PTFA more recently has increased its practical support in the classrooms as the school tries to meet tougher budgetary conditions. Pledges The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing enrichment fund, which funds a large number of exciting activities for all the students throughout the school. These enrichment activities include author visits, science shows and even pirates that can do maths! The PTFA more recently has increased its practical support in the classrooms as the school tries to meet tougher budgetary conditions.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The financial position is very
financial position at the healthy, with retained cash funds
end of the period of £102,607 at the end of the year
following the Covid Pandemic,
although this does include a large
amount of as yet unsettled
pledges to the School (paid 2021).
Therefore unallocated cash
balance stands at £37,650.
The committee continues to
commit additional resources to the
school through the established
enrichment programs to support
the varied activities the school
continue to arrange, albeit it a
slightly diminished capacity
following the impact of Covid on
our fundraising activities.
Statement explaining the Para 1.22 Reserves are held in cash across 3
policy for holding deposit accounts. We always
reserves stating why they operate a contingency of £5,000.
are held
Amount of reserves held Para 1.22 £102,607.64
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by committee
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name BISHOP ROAD PRIMARY SCHOOL PARENTS
TEACHERS AND FRIENDS ASSOCIATION
Other name the charity
uses
Registered charity 1013518
number
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Charity’s principal C/O Bishop Road Primary School
address Bishop Road
Bishopston
Bristol
BS7 8LS
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Fazakerley Chair
2 Jennie Spears Vice-Chair
3 Alex Spendley Joint Treasurer
4 Sophie Coles Joint Treasurer
5 Amanda Nicholls Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sophie Coles Full name(s) Alex Spendley Position (eg Joint Treasurer Joint Treasurer Secretary, Chair, etc)

Date 30/06/2021

Bishop Road Primary School Parents Teachers and Friends Association

10

Receipts and payments acco For the period 09/01/2020 To from

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £

to the nearest £

A1 Receipts

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Fund raising and other income 27,027 - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
27,027 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 27,027 - -
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A3 Payments

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All payments (including pledges &
expenses) 10,957 - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 10,957 - -
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A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 10,957 - -
Net of receipts/(payments) 16,070 - -
A5 Transfers between funds - - -
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A6 Cash funds last year end 86,537 - - Cash funds this year end 102,607 - -

Section B Statement of assets and liabilities at the end of

Unrestricted
Categories Details funds
B1 Cash funds Lloyds Treasurer
Natwest Treasurer
HSBC		 Total cash funds to nearest £
10,078
89,121
3,408
102,607
(agree balances with receipts and payments
account(s))		 OK
Unrestricted
funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-
Fund to which
B3 Investment assets Details asset belongs
Fund to which
B4 Assets retained for the Details asset belongs
charity’s own use Fund to which
B5 Liabilities Details liability relates

Signed by one or two trustees on behalf of all the trustees

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Signature Print N
Alex Spe
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013518

ounts

CC16a

08/31/2021

Total funds

Last year

to the nearest £ to the nearest £

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27,027 49,660
- -
- -
- -
- -
- -
- -
- -
27,027 49,660
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-
- -
- -
27,027 49,660
10,957 28,207
- -
- -
- -
- -
- -
- -
- -
- -
10,957 28,207
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-
-
- -
10,957 28,207
16,070 21,453
- -
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86,537 65,084
102,607 86,537
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the period

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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-

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Date of
Name
approval
endley 06/27/2022
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Bishop Road Primary School PTFA members of

On accounts for the year 31[st] August 2021 ended

Charity no 1013518 (if any)

Set out on pages

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Independent In connection with my examination, no matter has come to my attention examiner's statement which gives me reasonable cause to believe that in, any material respect, the requirements:

Signed: Name: David Lake

Date: 29/06/2022

1

March 2012

IER

Relevant professional AAT qualification(s) or body (if any):

Address: 32 Avon Road, Keynsham, Bristol, BS31 1LP

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

2

March 2012

IER

Give here brief details of any items that the examiner wishes to disclose .

3

March 2012

IER