## **Trustees’ Annual Report for the period**
**From 01/09/2020 Period start date To Period end date**
# **31/08/2021**
**Charity name:** BISHOP ROAD PRIMARY SCHOOL PARENTS TEACHERS AND FRIENDS ASSOCIATION
## **Charity registration number: 1013518**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To advance the education of pupils
of the charity as set out of the school and in the provision
in its governing of facilities for education at the
document school (not normally provided by
the Local Authority).
Summary of the main Para 1.17 and Fundraising through the
1.19
activities in relation to organisation of a variety of events
those purposes for the throughout the school academic
public benefit, in year, for both children, parents
particular, the activities, and members of the local
projects or services community.
identified in the
accounts.
Statement confirming Para 1.18 The trustees have regard to the
whether the trustees Charity Commission guidance on
have had regard to the public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
We rely on the generous donation
Para 1.38 of time by parents/carers with
Contribution made by children in the school, and the
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volunteers local community and businesses.
We would like to place on record
our appreciation to all who
continue to assist the PTFA to
enrich the school environment.
Other
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## **Achievements and Performance**
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SORP reference
Bishop Road Primary School PTFA runs
a large number of events throughout
the academic year to raise funds for
Summary of the main
Para 1.20 the school. The events are managed
achievements of the
solely by parent/carer volunteers and
charity, identifying the
difference the charity’s make a huge contribution by enriching
work has made to the the school environment for the
circumstances of its children. Unfortunately, the Covid-19
beneficiaries and any pandemic and necessary restrictions
wider benefits to society
that the school and community were
as a whole.
required to put in place, our
fundraising abilities were severely
impacted from the beginning of lock
down in March 2020 throughout the
2020-21 academic year.
It is huge testament to all involved in
the PTFA; parents, carers and teachers,
who once again proved incredibly
resourceful & creative in fundraising
whilst restrictions were in place. Of
course, nothing would have been
possible without the continued
generosity of the school community. As
such the committee extends a
particular heart felt thank you to all
volunteers, parents, teachers and
others in the community to who
supported us even more through what
was a very difficult time for all.
A summary of events that were able to
proceed and the profit they have made
for the PTFA in 2020/21 can be found
below:
Covid 19 Talk
To support our parents and carers, the
PTFA arranged a virtual talk from
children’s Psychotherapist, Caroline
Hickman. This was delivered via zoom
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and was not intended as a major fundraising opportunity. Rather it was an event to offer suggestions for ways to support our children, alleviate anxieties and build resilience, helping them navigate through the uncertain and unsettling Covid-19 times. **Discos** The school disco is held twice a year and continues to be one of the most popular PTFA events for both children and parents. The Discos remained in a virtual setting following the continued restrictions on social gatherings from Covid and brought much enjoyment to the huge number of children who joined in with their year groups at the Zoom discos. These fantastic events raised £1,177 for the PTFA. **Magic Show** It was a challenge to think of new ideas to keep the school community engaged and provide some fun for the children, all missing out on much needed social opportunities during lockdown. The PTFA sourced ‘Magic Gareth’ and organised on a virtual magic show, also via Zoom like the discos. The shows were very affordable, only £3 per ticket, so as to be as inclusive as possible. They were tailored to different age groups and ran across two separate Friday evenings in December. This raised X for the PTFA. **Quiz Night** Another very popular event which has continued through lock down in the Quiz, although this time slightly adapted due to restrictions and was developed and hosted online by a Bishop Road parent. Parents pit themselves against the intellectual might of some of the Bishop Road faculty’s finest to see who keeps bragging rights for the year. A fabulous £475 was raised for the school. **Tea Towels** An annual item which involves children from all classes drawing a picture of themselves which is printed onto a delightful tea towel. These have become very popular as keepsakes and
gifts for family members and has become a hugely important fundraiser for the PTFA. This year sales raised an incredible £3,360. **Christmas Cards** Another popular item where children submit designs for a Christmas card, of which a selection are chosen to be printed. A wonderful contribution of £662 was raised for the school. **Christmas Trees** An amazing effort to furnish the local community with beautiful Christmas Trees whilst raising an absolutely incredible £2,833 in the process. Our volunteers brave the cold and rain (usually) to bring a bit of festive cheer to all those collecting their trees. A huge thank you once again to the team. **Virtual Drinks** The generosity of our collective parents & carers is rarely more evident than in the purchase of a virtual drink of prosecco or beer at various online events through the year. We raise our glasses to all who took part and raised a wonderful £690 for the school. **Trail Guide** This idea was a fabulous gem from a parent of Bishop Road who developed a trail for children to complete during half term. ‘The case of the Bishop Road Bell’ was a mystery trail, where children had to uncover clues, eliminate suspects and help solve the mystery of the stolen bell. Parents could download the trail for a small fee from the PTFA website. This was hugely popular and some people actually thought the Bishop Road bell had really been stolen. This was such a wonderful innovative idea involving case notes, motives and suspects and was all based around the local school area which meant people could take part in something outdoors. **Pledges**
The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing
enrichment fund, which funds a large number of exciting activities for all the students throughout the school. These enrichment activities include author visits, science shows and even pirates that can do maths! The PTFA more recently has increased its practical support in the classrooms as the school tries to meet tougher budgetary conditions. **Pledges** The PTFA continued to pledge the majority of funds raised to support Bishop Road Primary School. Each year the PTFA commit to the ongoing enrichment fund, which funds a large number of exciting activities for all the students throughout the school. These enrichment activities include author visits, science shows and even pirates that can do maths! The PTFA more recently has increased its practical support in the classrooms as the school tries to meet tougher budgetary conditions.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The financial position is very
financial position at the healthy, with retained cash funds
end of the period of £102,607 at the end of the year
following the Covid Pandemic,
although this does include a large
amount of as yet unsettled
pledges to the School (paid 2021).
Therefore unallocated cash
balance stands at £37,650.
The committee continues to
commit additional resources to the
school through the established
enrichment programs to support
the varied activities the school
continue to arrange, albeit it a
slightly diminished capacity
following the impact of Covid on
our fundraising activities.
Statement explaining the Para 1.22 Reserves are held in cash across 3
policy for holding deposit accounts. We always
reserves stating why they operate a contingency of £5,000.
are held
Amount of reserves held Para 1.22 £102,607.64
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by committee
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name BISHOP ROAD PRIMARY SCHOOL PARENTS
TEACHERS AND FRIENDS ASSOCIATION
Other name the charity
uses
Registered charity 1013518
number
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Charity’s principal C/O Bishop Road Primary School
address Bishop Road
Bishopston
Bristol
BS7 8LS
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Fazakerley Chair
2 Jennie Spears Vice-Chair
3 Alex Spendley Joint Treasurer
4 Sophie Coles Joint Treasurer
5 Amanda Nicholls Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Sophie Coles **Full name(s)** Alex Spendley **Position (eg** Joint Treasurer Joint Treasurer **Secretary, Chair, etc)**
**Date** 30/06/2021
**Bishop Road Primary School Parents Teachers and Friends Association**
**10**
## **Receipts and payments acco For the period** 09/01/2020 **To from**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £**
## **to the nearest £**
## **A1 Receipts**
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Fund raising and other income 27,027 - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
27,027 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 27,027 - -
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## **A3 Payments**
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All payments (including pledges &
expenses) 10,957 - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 10,957 - -
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A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 10,957 - -
Net of receipts/(payments) 16,070 - -
A5 Transfers between funds - - -
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**A6 Cash funds last year end 86,537 - -** _**Cash funds this year end**_ **102,607 - -**
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|Lloyds Treasurer
Natwest Treasurer
HSBC|**_Total cash funds_**|**to nearest £**
**10,078**
**89,121**
**3,408**
**102,607**|
||(agree balances|with receipts and payments
account(s))|OK|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**||**asset belongs**|
|**charity’s own use**|||**Fund to which**|
|**B5 Liabilities**|**Details**||**liability relates**|
Signed by one or two trustees on behalf of all the trustees
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Signature Print N
Alex Spe
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**013518**
## **ounts**
## **CC16a**
08/31/2021
## **Total funds**
## **Last year**
**to the nearest £ to the nearest £**
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27,027 49,660
- -
- -
- -
- -
- -
- -
- -
27,027 49,660
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-
- -
- -
27,027 49,660
10,957 28,207
- -
- -
- -
- -
- -
- -
- -
- -
10,957 28,207
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-
-
- -
10,957 28,207
16,070 21,453
- -
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86,537 65,084
102,607 86,537
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## **the period**
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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**-**
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Date of
Name
approval
endley 06/27/2022
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/** Bishop Road Primary School PTFA **members of**
**On accounts for the year** 31[st] August 2021 **ended**
**Charity no** 1013518 **(if any)**
**Set out on pages**
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Name:** David Lake
**Date:** 29/06/2022
1
**March 2012**
**IER**
**Relevant professional** AAT **qualification(s) or body (if any):**
**Address:** 32 Avon Road, Keynsham, Bristol, BS31 1LP
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**March 2012**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**March 2012**
**IER**