Trustees’ Annual Report for the period
From April 2022 To March 2023
Charity name: Northern Children’s Book Festival
Charity registration number: 1013065
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote, encourage and develop the enjoyment of books and stories through a programme of author, poet and illustrator visits for children through schools. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Bringing authors to the region and organising author visit predominantly in schools and libraries in the North East |
| SAudiences: approximately 9,000 in-person Digital: approx.. 660 21 authors came to the region, delivering 100 sessions in total, with 2 presenting virtual sessions. Feedback: All in-person sessions were scored either 4 or 5 (Very good or Excellent). |
Para 1.18 | The trustees named below confirm that they have complied with their duty to have due regard to the commission's public benefit guidance |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
N/A Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Audiences: approximately 9,000 in-person Digital: approx.. 660 21 authors came to the North East region from across the UK, delivering 100 sessions in total, with 2 presenting virtual sessions. Feedback: All in-person sessions were scored either 4 or 5 (Very good or Excellent). |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Opening reserves for 22/23 were £8674.88 Closing reserves for 22/23 were £13197.56 |
Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves are held to cover 3 months operating costs. |
Amount of reserves held |
Para 1.22 | £13,197.56 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are nominated by existing board members Voting by board members appoints person to the board. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Northern Childrens Book Festival |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1013065 |
Charity’s principal address |
Newcastle City Library 33 New Bridge Street Newcastle upon Tyne NE1 8AX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| Julia Robinson | ||||
| Rachel Warkcup | ||||
| Eric Fergusson | ||||
| Angela Forster | ||||
| Taranjeet Singh | ||||
| Fiona Hill | ||||
| Mark Freeman | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature:
Full name: Julia Robinson
Position: Chair
Date:28/02/2024
NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
| INCOME | 2021-2022 £ All funds 0 FESTIVAL COORDINATOR 0 GALA DAY EXPENSES 6,000 NCBF EVALUATION 7,294 AUTHOR FEES GALA DAY -60 AUTHOR EXPENSES 7,055 BOOK PURCHASES 0 ACCOUNTANT/BOOK KEEPER IT/Internet SUNDRIES BANK CHARGES |
EXPENDITURE | |||
|---|---|---|---|---|---|
| GRANTS SPONSORSHIP LOCAL AUTHORITIES BOOK SALES TRAVEL & ACCOMMODATION GALA DAY INCOME BANK INTEREST RECEIVED TOTAL Surplus (Deficit) for the year |
U | 2022-2023 2022-2023 £ £ nrestricted Funds Total All funds 0.00 0.00 0.00 0.00 6,000.00 6,000.00 13,202.15 13,202.15 173.63 173.63 13,600.00 13,600.00 0.00 0.00 |
20 Unr F |
22-2023 2022-2023 2021-2022 £ £ £ esticted unds Total All funds All funds 3,950.00 3,950.00 3,900 0.00 0.00 288 0.00 0.00 0 11,820.00 11,820.00 5,610 1,726.27 1,726.27 0 9,840.85 9,840.85 6,031 547.10 547.10 906 478.88 478.88 384 0.00 0.00 60 90.00 90.00 90 |
|
| 32,975.78 32,975.78 0.00 0.00 |
20,289 TOTAL 0.00 20,289 |
28,453.10 28,453.10 17,269 4,522.68 4,522.68 3,021 |
|||
| 32,975.78 32,975.78 |
32,975.78 32,975.78 20,289 |
||||
| FUNDS AT 31ST MARCH 2023 | |||||
| Brought forward at 31/3/22 Transfer of funds Surplus (Deficit) for the year Carried forward at 31/3/23 |
TOTAL FUNDS 8,674.88 0.00 4,522.68 |
||||
| 13,197.56 |
| Summary Outstanding Sales Invoices a | s of 31/3/23 | s of 31/3/23 |
|---|---|---|
| Middlesbrough Council | 2022/31 | 151.81 |
| Oxford UniversityPress | 2022/44 | 113.63 |
| Total 265.44 |
| TOTAL | |
|---|---|
| FUNDS | |
| Brought forward at 31/3/22 | 8,674.88 |
| Transfer of funds | 0.00 |
| Surplus (Deficit) for the year | 4,522.68 |
| Carried forward at 31/3/23 | 13,197.56 |
| BALANCE SHEET AS AT 31ST MARCH 2023 | |||||
|---|---|---|---|---|---|
| ASSETS | ACCUMULATED FUND | ||||
| CASH AT BANK DEBORTS Less Accrued Expenses Less Deferred Income TOTAL ASSETS Independent Examiner's Statement |
2022-2023 2021-2022 £ £ 8,674.88 5,654 4,522.68 3,021 |
||||
| 13,197.56 8,675 |
|||||
| 13,197.56 8,674.88 |
|||||
In connection with my examination, no matter has come to my attention:
(1) (i) which gives me reasonable cause to believe that any material repsect the requirments to keep accounting records in accordance with section 130 of the 2011 Act, and ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Charles & Co. Office 22A The Off Quay Building Foundry Lane Newcastle upon Tyne NE6 1LH David Graham FCCA Date: 30th April 2023
NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023
| INCOME | 2021-2022 £ All funds 0 FESTIVAL COORDINATOR 0 GALA DAY EXPENSES 6,000 NCBF EVALUATION 7,294 AUTHOR FEES GALA DAY -60 AUTHOR EXPENSES 7,055 BOOK PURCHASES 0 ACCOUNTANT/BOOK KEEPER IT/Internet SUNDRIES BANK CHARGES |
EXPENDITURE | |||
|---|---|---|---|---|---|
| GRANTS SPONSORSHIP LOCAL AUTHORITIES BOOK SALES TRAVEL & ACCOMMODATION GALA DAY INCOME BANK INTEREST RECEIVED TOTAL Surplus (Deficit) for the year |
U | 2022-2023 2022-2023 £ £ nrestricted Funds Total All funds 0.00 0.00 0.00 0.00 6,000.00 6,000.00 13,202.15 13,202.15 173.63 173.63 13,600.00 13,600.00 0.00 0.00 |
20 Unr F |
22-2023 2022-2023 2021-2022 £ £ £ esticted unds Total All funds All funds 3,950.00 3,950.00 3,900 0.00 0.00 288 0.00 0.00 0 11,820.00 11,820.00 5,610 1,726.27 1,726.27 0 9,840.85 9,840.85 6,031 547.10 547.10 906 478.88 478.88 384 0.00 0.00 60 90.00 90.00 90 |
|
| 32,975.78 32,975.78 0.00 0.00 |
20,289 TOTAL 0.00 20,289 |
28,453.10 28,453.10 17,269 4,522.68 4,522.68 3,021 |
|||
| 32,975.78 32,975.78 |
32,975.78 32,975.78 20,289 |
||||
| FUNDS AT 31ST MARCH 2023 | |||||
| Brought forward at 31/3/22 Transfer of funds Surplus (Deficit) for the year Carried forward at 31/3/23 |
TOTAL FUNDS 8,674.88 0.00 4,522.68 |
||||
| 13,197.56 |
| Summary Outstanding Sales Invoices a | s of 31/3/23 | s of 31/3/23 |
|---|---|---|
| Middlesbrough Council | 2022/31 | 151.81 |
| Oxford UniversityPress | 2022/44 | 113.63 |
| Total 265.44 |
| TOTAL | |
|---|---|
| FUNDS | |
| Brought forward at 31/3/22 | 8,674.88 |
| Transfer of funds | 0.00 |
| Surplus (Deficit) for the year | 4,522.68 |
| Carried forward at 31/3/23 | 13,197.56 |
| BALANCE SHEET AS AT 31ST MARCH 2023 | |||||
|---|---|---|---|---|---|
| ASSETS | ACCUMULATED FUND | ||||
| CASH AT BANK DEBORTS Less Accrued Expenses Less Deferred Income TOTAL ASSETS Independent Examiner's Statement |
2022-2023 2021-2022 £ £ 8,674.88 5,654 4,522.68 3,021 |
||||
| 13,197.56 8,675 |
|||||
| 13,197.56 8,674.88 |
|||||
In connection with my examination, no matter has come to my attention:
(1) (i) which gives me reasonable cause to believe that any material repsect the requirments to keep accounting records in accordance with section 130 of the 2011 Act, and ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Charles & Co. Office 22A The Off Quay Building Foundry Lane Newcastle upon Tyne NE6 1LH David Graham FCCA Date: 30th April 2023