## **Trustees’ Annual Report for the period** ## **From April 2022 To March 2023** ## **Charity name: Northern Children’s Book Festival** **Charity registration number:** 1013065 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote, encourage and develop the
enjoyment of books and stories through a
programme of author, poet and illustrator
visits for children through schools.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Bringing authors to the region and organising
author visit predominantly in schools and
libraries in the North East| |SAudiences: approximately
9,000 in-person
Digital: approx.. 660
21 authors came to the
region, delivering 100
sessions in total, with 2
presenting virtual sessions.
Feedback:
All in-person sessions were
scored either 4 or 5 (Very
good or Excellent).|Para 1.18|The trustees named below confirm that they
have complied with their duty to have due
regard to the commission's public benefit
guidance| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Audiences: approximately 9,000 in-person**
**Digital: approx.. 660**
**21 authors came to the North East region**
**from across the UK, delivering 100 sessions**
**in total, with 2 presenting virtual sessions.**
**Feedback:**
**All in-person sessions were scored either 4**
**or 5 (Very good or Excellent).**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Opening reserves for 22/23 were £8674.88
Closing reserves for 22/23 were £13197.56| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves are held to cover 3 months
operating costs.| |
Amount of reserves held|Para 1.22|£13,197.56| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated by existing board
members
Voting by board members appoints person to
the board.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Northern Childrens Book Festival| |---|---| |
Other name the charity uses|| |Registered charity number|1013065| |
Charity’s principal address|Newcastle City Library
33 New Bridge Street
Newcastle upon Tyne
NE1 8AX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10||**Trustee name**|**Office (if any)**|**Dates**
**acted if**
**not for**
**whole**
**year**
**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |||Julia Robinson||| |||Rachel Warkcup||| |||Eric Fergusson||| |||Angela Forster||| |||Taranjeet Singh||| |||Fiona Hill||| |||Mark Freeman||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature:** **Full name: Julia Robinson** **Position: Chair** **Date:28/02/2024** ## **NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023** |||**INCOME**|**2021-2022**
**£**
**All funds**
0
FESTIVAL COORDINATOR
0
GALA DAY EXPENSES
6,000
NCBF EVALUATION
7,294
AUTHOR FEES GALA DAY
-60
AUTHOR EXPENSES
7,055
BOOK PURCHASES
0
ACCOUNTANT/BOOK KEEPER
IT/Internet
SUNDRIES
BANK CHARGES||**EXPENDITURE**| |---|---|---|---|---|---| |GRANTS
SPONSORSHIP
LOCAL AUTHORITIES
BOOK SALES
TRAVEL & ACCOMMODATION
GALA DAY INCOME
BANK INTEREST RECEIVED
**TOTAL**
Surplus (Deficit) for the year|**U**|**2022-2023**
**2022-2023**
**£**
**£**
**nrestricted**
**Funds**
**Total All funds**
0.00
0.00
0.00
0.00
6,000.00
6,000.00
13,202.15
13,202.15
173.63
173.63
13,600.00
13,600.00
0.00
0.00||**20**
**Unr**
**F**|**22-2023**
**2022-2023**
**2021-2022**
**£**
**£**
**£**
**esticted**
**unds**
**Total All**
**funds**
**All funds**
3,950.00
3,950.00
3,900
0.00
0.00
288
0.00
0.00
0
11,820.00
11,820.00
5,610
1,726.27
1,726.27
0
9,840.85
9,840.85
6,031
547.10
547.10
906
478.88
478.88
384
0.00
0.00
60
90.00
90.00
90| |||**32,975.78**
**32,975.78**
**0.00**
**0.00**|**20,289**
**TOTAL**
**0.00**
**20,289**||**28,453.10**
**28,453.10**
**17,269**
**4,522.68**
**4,522.68**
**3,021**| |||**32,975.78**
**32,975.78**|||**32,975.78**
**32,975.78**
**20,289**| ||||||| ||||**FUNDS AT 31ST MARCH 2023**||| |Brought forward at 31/3/22
Transfer of funds
Surplus (Deficit) for the year
Carried forward at 31/3/23|**TOTAL**
**FUNDS**
8,674.88
0.00
4,522.68||||| ||13,197.56||||| |Summary Outstanding Sales Invoices a|s of 31/3/23|s of 31/3/23| |---|---|---| |||| |Middlesbrough Council|2022/31|151.81| |Oxford UniversityPress|2022/44|113.63| |||| ||Total
265.44|| ||**TOTAL**| |---|---| ||**FUNDS**| |Brought forward at 31/3/22|8,674.88| |Transfer of funds|0.00| |Surplus (Deficit) for the year|4,522.68| |Carried forward at 31/3/23|13,197.56| ||||**BALANCE SHEET AS AT 31ST MARCH 2023**||| |---|---|---|---|---|---| ||**ASSETS**|||**ACCUMULATED FUND**|| |CASH AT BANK
DEBORTS
Less Accrued Expenses
Less Deferred Income
**TOTAL ASSETS**
Independent Examiner's Statement|||||**2022-2023**
**2021-2022**
**£**
**£**
8,674.88
5,654
4,522.68
3,021| ||||||13,197.56
8,675| ||||||**13,197.56**
**8,674.88**| ||||||| **In connection with my examination, no matter has come to my attention:** (1) (i) which gives me reasonable cause to believe that any material repsect the requirments to keep accounting records in accordance with section 130 of the 2011 Act, and ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Charles & Co. Office 22A The Off Quay Building Foundry Lane Newcastle upon Tyne NE6 1LH David Graham FCCA Date: 30th April 2023 ## **NORTHERN CHILDREN'S BOOK FESTIVAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2023** |||**INCOME**|**2021-2022**
**£**
**All funds**
0
FESTIVAL COORDINATOR
0
GALA DAY EXPENSES
6,000
NCBF EVALUATION
7,294
AUTHOR FEES GALA DAY
-60
AUTHOR EXPENSES
7,055
BOOK PURCHASES
0
ACCOUNTANT/BOOK KEEPER
IT/Internet
SUNDRIES
BANK CHARGES||**EXPENDITURE**| |---|---|---|---|---|---| |GRANTS
SPONSORSHIP
LOCAL AUTHORITIES
BOOK SALES
TRAVEL & ACCOMMODATION
GALA DAY INCOME
BANK INTEREST RECEIVED
**TOTAL**
Surplus (Deficit) for the year|**U**|**2022-2023**
**2022-2023**
**£**
**£**
**nrestricted**
**Funds**
**Total All funds**
0.00
0.00
0.00
0.00
6,000.00
6,000.00
13,202.15
13,202.15
173.63
173.63
13,600.00
13,600.00
0.00
0.00||**20**
**Unr**
**F**|**22-2023**
**2022-2023**
**2021-2022**
**£**
**£**
**£**
**esticted**
**unds**
**Total All**
**funds**
**All funds**
3,950.00
3,950.00
3,900
0.00
0.00
288
0.00
0.00
0
11,820.00
11,820.00
5,610
1,726.27
1,726.27
0
9,840.85
9,840.85
6,031
547.10
547.10
906
478.88
478.88
384
0.00
0.00
60
90.00
90.00
90| |||**32,975.78**
**32,975.78**
**0.00**
**0.00**|**20,289**
**TOTAL**
**0.00**
**20,289**||**28,453.10**
**28,453.10**
**17,269**
**4,522.68**
**4,522.68**
**3,021**| |||**32,975.78**
**32,975.78**|||**32,975.78**
**32,975.78**
**20,289**| ||||||| ||||**FUNDS AT 31ST MARCH 2023**||| |Brought forward at 31/3/22
Transfer of funds
Surplus (Deficit) for the year
Carried forward at 31/3/23|**TOTAL**
**FUNDS**
8,674.88
0.00
4,522.68||||| ||13,197.56||||| |Summary Outstanding Sales Invoices a|s of 31/3/23|s of 31/3/23| |---|---|---| |||| |Middlesbrough Council|2022/31|151.81| |Oxford UniversityPress|2022/44|113.63| |||| ||Total
265.44|| ||**TOTAL**| |---|---| ||**FUNDS**| |Brought forward at 31/3/22|8,674.88| |Transfer of funds|0.00| |Surplus (Deficit) for the year|4,522.68| |Carried forward at 31/3/23|13,197.56| ||||**BALANCE SHEET AS AT 31ST MARCH 2023**||| |---|---|---|---|---|---| ||**ASSETS**|||**ACCUMULATED FUND**|| |CASH AT BANK
DEBORTS
Less Accrued Expenses
Less Deferred Income
**TOTAL ASSETS**
Independent Examiner's Statement|||||**2022-2023**
**2021-2022**
**£**
**£**
8,674.88
5,654
4,522.68
3,021| ||||||13,197.56
8,675| ||||||**13,197.56**
**8,674.88**| ||||||| **In connection with my examination, no matter has come to my attention:** (1) (i) which gives me reasonable cause to believe that any material repsect the requirments to keep accounting records in accordance with section 130 of the 2011 Act, and ii) to prepare accounts which accord with the accounting records and comply with the requirments of the 2011 Act has not been met, or (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Charles & Co. Office 22A The Off Quay Building Foundry Lane Newcastle upon Tyne NE6 1LH David Graham FCCA Date: 30th April 2023