2022-07-31-accounts - Colwich Playgroup

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 08 2021 To 31 07 2022

Section A Reference and administration details

COLWICH PLAYGROUP

Charity name COLWICH PLAYGROUP Other names charity is known by Registered charity number (if any) 1012984 Charity's principal address C/O COLWICH COMMUNITY HALL, MAIN ROAD, COLWICH, STAFFORDSHIRE Postcode ST17 0XD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
EMMA GREWAL	CHAIRPERSON	21/12/17 TO PRESENT	PARENTS & COMMITTEE
GARETH LEWIS	TREASURER	SEPT 2008 TO PRESENT	“ “
AARON STEADMANS	VICE-CHAIR	12/11/15 TO PRESENT	“ “
RACHEL PIPER	COMMITTEE SECRETARY	01/06/19 TO 21/02/22	“ “

	Names of the trustees for the charity, if any, (for example, any custodian trustees)	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name	Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PLA CONSTITUTION Type of governing document (eg. trust deed, constitution) REGISTERED CHARITY How the charity is constituted (eg. trust, association, company) BY COMMITTEE AND PARENTS Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

March 2012

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children, primarily under statutory school age by encouraging parents to take responsibility for and to be involved with the activities of the group. To offer opportunities for all children, whatever their race, culture, religion, means or ability.

To care for and educate pre-school children using the government EYFS statutory framework for early years to achieve the early learning goals. Community playgroup open to all children and their families, offering flexible and affordable childcare to the local community.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The preschool is grateful for the ongoing support of its trustees in continuing its long term operation, particularly in relation to its fundraising efforts. We thank parents and families (past and present) for their continued support with our fundraising efforts and for donating their outgrown toys and equipment for use by the group.

The trustees have all agreed to continue to support the preschool through the pandemic.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The year August 21 to July 22 was still impacted by the effects of the Covid 19 pandemic, with many health and safety measures and isolation still being in place. Families were able to enjoy their first gathering for the nativity presentation in December 21, after a very long period without social events being allowed. This was an enjoyable and emotional experience for everyone as we re-grouped for the first time. Session numbers were still reduced, both due to reduced headcount, families still wary of starting preschool during the pandemic, and some absences. Rigorous and robust infection controls were kept in place, ensuring minimal closure due to illness.

Colwich Community Hall Association (our landlords) remain extremely supportive of our activities. They maintain the community centre in which we operate for use by community user groups, ‘run by the community, for the community’. They review our rent against their overall position annually and provide us with financial support where possible. The local council offered funding for community buildings, which enable us to receive a period of free rent. The playgroup also used the government furlough scheme to retain staff during quieter periods. The playgroup has been successful in a further funding applications this year, notably Coop Community grant for indoor and outdoor resources, as part of their local community scheme, £512.11 received Nov 21. Food For Life Get Togethers Grant, £130 for seeds, pots and compost to improve the outdoor environment and help children to learn about growing plants for food with their community. This was a combined initiative to share resources with the Before & After School and Holiday Club children at the provision located in the upper hall, to benefit their members also. Thank you to the ongoing support of parents in our termly events, such as raffles, Christmas coasters and other events, which all help reinvestment in resource and equipment for the preschool. Also for a family Secret Santa donation from wider family members, to support their child’s preschool.

The main issue is with funding rates, which are still only being increased marginally year on year, whereas statutory wage rises are being substantially increased year on year. This remains a concern going forwards, as funding is not keeping pace with wage costs but accounts for the majority of the playgroup’s income.

TAR

March 2012

Section E Financial review

The charity recognises the need for a cash surplus to meet its costs Brief statement of the during the traditionally quieter and loss making winter months, and to charity’s policy on reserves support the general cycle of a loss making low numbers year every 3-5 years. Provision for redundancy of staff is written in as a restricted amount within the bank balances as is any ringfenced funding.

Details of any funds materially in deficit

Further financial review details (Optional information)

The treasurer reminds the committee of the importance of maximising You may choose to include any fundraising opportunities, as the opportunity for local authority and additional information, where business funding have reduced within the current economic climate. We relevant about: consider the need to replenish the reserves over the trading year. Village • the charity’s principal businesses, the Colwich Community Association and One Stop (through sources of funds (including our Vice Chair) have been helpful in providing prizes for our fundraising any fundraising); activities and we value these partnerships within the local community.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any A reserve is being maintained for Statutory Redundancy Pay for staff.
ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) GARETH LEWIS Position (eg Secretary, Chair, TREASURER etc) Date 14/05/23

TAR

March 2012

Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/08/2021 31/07/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 45,291 1,720 - 116 - - - - - 46,895 - - - 46,895 43,331 - 798 514 324 207 676 2,663 969 1,825 2,177 255 53,739 - - - 53,739 - 6,844 - 62,200 55,356	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 45,291 1,720 - 116 - - - - - 46,895 - - - 46,895 43,331 - 798 514 324 207 676 2,663 969 1,825 2,177 255 - - 53,739 - - - 53,739 - 6,844	Last year to the nearest £
FEES	45,291				53,377
DONATIONS, FUNDRAISING AND GRANTS	1,720				19,496
INTEREST AND BANK CHARGES	- 116				- 95
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	46,895				72,778

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					72,778

WAGES AND HOLIDAY PAY	43,331				52,593
RENT	-				-
INSURANCE	798				798
TELEPHONE & INTERNET	514				435
FUNDRAISING EXPENSES	324				18
TRAINING	207				402
STATIONERY AND MATERIALS	676				618
TOYS AND EQUIPMENT	2,663				5,669
SUNDRY ITEMS	969				891
FOOD, DRINKS & HOUSEKEEPING	1,825				2,717
TAX AND NI	2,177				770
GIFTS	255				140
FORWARD EXPENDITURE					6,734
INCREASE IN REDUNDANCY PROVISION					898
**Sub total **	53,739				72,683

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					72,683

	- 6,844	-	-	- 6,844	95
	-	-	-	-	-
	62,200	-	-	62,200	-
	55,356	-	-	55,356	95

CCXX R1 accounts (SS)

29/05/2023

Section B Statement of assets and liabilities at the end of the period

Details Details *Total cash funds* (agree balances with receipts and payments account(s)) PETTY CASH CURRENT ACCOUNT CAPITAL ACCOUNT Details Details Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	169	-	-
	5,612		-
	49,575	-	-
	55,356	-	-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)



			-
			-
			-
			-
			-
			-
			When due (optional)
REDUNDANCY ACCRUAL TO 2022	FROM CAPITAL ACCOUNT	- 11,451
HOLIDAY PAY ACCRUAL AUG 22	FROM CURRENT ACCOUNT	- 3,502
		-
		-
		-

			Date of approval
			22/05/2023

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

~~29/05/2023~~

~~2~~

CHARITY COMMISSION roR ENGLAND AND WALES Independent examiner's report on the accounts S•ctlon A Ind•p•nd•nt Examlnerfs Report Report to the trusteesl members of COLWICH PLAYGROUP On accounts for the year 3110712022 ended Charity no (if any) 1012984 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110712022 Responsibilities and As the charity trustees of the Trust you are responsible for the preparation basis of report of the accounts In accordance with the requirements of the Charities Act 2011 {'the Act.) I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carrying out my examination: I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act I have completed my examination. I confirm that no material matters have come to my attention In connection with the examination which gives me cause to believe that In. any material respect accounting records were not kept In accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement J have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Mandy Brazier Relevant professional qualification(s) or body (if any): Qualjfications. Association of Accounting Technicians Address: 4 Vardon Close Stafford ST16 3YW Sectlon B DSsclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts directions and guidance for examiners). IER October 2018

Giv• h•r• bri•1 dolallj of •ny It•m8 that th• •xamlMr wllheg to disclov IER October 2018