## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 08 2021 **To** 31 07 2022
## Section A Reference and administration details
COLWICH PLAYGROUP
**Charity name** COLWICH PLAYGROUP **Other names charity is known by Registered charity number (if any)** 1012984 **Charity's principal address** C/O COLWICH COMMUNITY HALL, MAIN ROAD, COLWICH, STAFFORDSHIRE **Postcode ST17 0XD**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||EMMA GREWAL|CHAIRPERSON|21/12/17 TO PRESENT|PARENTS & COMMITTEE|
||GARETH LEWIS|TREASURER|SEPT 2008 TO
PRESENT|“ “|
||AARON
STEADMANS|VICE-CHAIR|12/11/15 TO PRESENT|“ “|
||RACHEL PIPER|COMMITTEE
SECRETARY|01/06/19 TO 21/02/22|“ “|
||||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
|---|---|---|
||**Name**|**Dates acted if not for whole year**|
||||
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
PLA CONSTITUTION Type of governing document (eg. trust deed, constitution) REGISTERED CHARITY How the charity is constituted (eg. trust, association, company) BY COMMITTEE AND PARENTS Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children, primarily under statutory school age by encouraging parents to take responsibility for and to be involved with the activities of the group. To offer opportunities for all children, whatever their race, culture, religion, means or ability.
To care for and educate pre-school children using the government EYFS statutory framework for early years to achieve the early learning goals. Community playgroup open to all children and their families, offering flexible and affordable childcare to the local community.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
The preschool is grateful for the ongoing support of its trustees in continuing its long term operation, particularly in relation to its fundraising efforts. We thank parents and families (past and present) for their continued support with our fundraising efforts and for donating their outgrown toys and equipment for use by the group.
The trustees have all agreed to continue to support the preschool through the pandemic.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The year August 21 to July 22 was still impacted by the effects of the Covid 19 pandemic, with many health and safety measures and isolation still being in place. Families were able to enjoy their first gathering for the nativity presentation in December 21, after a very long period without social events being allowed. This was an enjoyable and emotional experience for everyone as we re-grouped for the first time. Session numbers were still reduced, both due to reduced headcount, families still wary of starting preschool during the pandemic, and some absences. Rigorous and robust infection controls were kept in place, ensuring minimal closure due to illness.
Colwich Community Hall Association (our landlords) remain extremely supportive of our activities. They maintain the community centre in which we operate for use by community user groups, ‘run by the community, for the community’. They review our rent against their overall position annually and provide us with financial support where possible. The local council offered funding for community buildings, which enable us to receive a period of free rent. The playgroup also used the government furlough scheme to retain staff during quieter periods. The playgroup has been successful in a further funding applications this year, notably Coop Community grant for indoor and outdoor resources, as part of their local community scheme, £512.11 received Nov 21. Food For Life Get Togethers Grant, £130 for seeds, pots and compost to improve the outdoor environment and help children to learn about growing plants for food with their community. This was a combined initiative to share resources with the Before & After School and Holiday Club children at the provision located in the upper hall, to benefit their members also. Thank you to the ongoing support of parents in our termly events, such as raffles, Christmas coasters and other events, which all help reinvestment in resource and equipment for the preschool. Also for a family Secret Santa donation from wider family members, to support their child’s preschool.
The main issue is with funding rates, which are still only being increased marginally year on year, whereas statutory wage rises are being substantially increased year on year. This remains a concern going forwards, as funding is not keeping pace with wage costs but accounts for the majority of the playgroup’s income.
**TAR**
March **2012**
4
## **Section E Financial review**
The charity recognises the need for a cash surplus to meet its costs **Brief statement of the** during the traditionally quieter and loss making winter months, and to **charity’s policy on reserves** support the general cycle of a loss making low numbers year every 3-5 years. Provision for redundancy of staff is written in as a restricted amount within the bank balances as is any ringfenced funding.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The treasurer reminds the committee of the importance of maximising You **may choose** to include any fundraising opportunities, as the opportunity for local authority and additional information, where business funding have reduced within the current economic climate. We relevant about: consider the need to replenish the reserves over the trading year. Village • the charity’s principal businesses, the Colwich Community Association and One Stop (through sources of funds (including our Vice Chair) have been helpful in providing prizes for our fundraising any fundraising); activities and we value these partnerships within the local community.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any A reserve is being maintained for Statutory Redundancy Pay for staff.
- ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** GARETH LEWIS **Position (eg Secretary, Chair,** TREASURER **etc) Date** 14/05/23
**TAR**
March **2012**
5
**Charity Name No (if any) COLWICH PLAYGROUP 1012984 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/08/2021 31/07/2022
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**45,291**
**1,720**
**- 116**
**-**
**-**
**-**
**-**
**-**
**46,895**
**-**
**-**
**-**
**46,895**
**43,331**
**-**
**798**
**514**
**324**
**207**
**676**
**2,663**
**969**
**1,825**
**2,177**
**255**
**53,739**
**-**
**-**
**-**
**53,739**
**- 6,844**
**-**
**62,200**
**55,356**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**45,291**
**1,720**
**- 116**
**-**
**-**
**-**
**-**
**-**
**46,895**
**-**
**-**
**-**
**46,895**
**43,331**
**-**
**798**
**514**
**324**
**207**
**676**
**2,663**
**969**
**1,825**
**2,177**
**255**
**-**
**-**
**53,739**
**-**
**-**
**-**
**53,739**
**- 6,844**|**Total funds**
**to the nearest £**
**45,291**
**1,720**
**- 116**
**-**
**-**
**-**
**-**
**-**
**46,895**
**-**
**-**
**-**
**46,895**
**43,331**
**-**
**798**
**514**
**324**
**207**
**676**
**2,663**
**969**
**1,825**
**2,177**
**255**
**-**
**-**
**53,739**
**-**
**-**
**-**
**53,739**
**- 6,844**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|FEES|**45,291**|||||**53,377**|
|DONATIONS, FUNDRAISING AND
GRANTS|**1,720**|||||**19,496**|
|INTEREST AND BANK CHARGES|**- 116**|||||**- 95**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**46,895**|||||**72,778**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**72,778**|
||||||||
|WAGES AND HOLIDAY PAY|**43,331**|||||**52,593**|
|RENT|**-**|||||**-**|
|INSURANCE|**798**|||||**798**|
|TELEPHONE & INTERNET|**514**|||||**435**|
|FUNDRAISING EXPENSES|**324**|||||**18**|
|TRAINING|**207**|||||**402**|
|STATIONERY AND MATERIALS|**676**|||||**618**|
|TOYS AND EQUIPMENT|**2,663**|||||**5,669**|
|SUNDRY ITEMS|**969**|||||**891**|
|FOOD, DRINKS & HOUSEKEEPING|**1,825**|||||**2,717**|
|TAX AND NI|**2,177**|||||**770**|
|GIFTS|**255**|||||**140**|
|FORWARD EXPENDITURE||||||**6,734**|
|INCREASE IN REDUNDANCY
PROVISION||||||**898**|
|**_Sub total_ **|**53,739**|||||**72,683**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**72,683**|
||||||||
||**- 6,844**|**-**|**-**|**- 6,844**||**95**|
||**-**|**-**|**-**|**-**||**-**|
||**62,200**|**-**|**-**|**62,200**||**-**|
||**55,356**|**-**|**-**|**55,356**||**95**|
CCXX R1 accounts (SS)
29/05/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
PETTY CASH
CURRENT ACCOUNT
CAPITAL ACCOUNT
**Details**
**Details**
**Details**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
PETTY CASH
CURRENT ACCOUNT
CAPITAL ACCOUNT
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||**169**||**-**||**-**|
||||**5,612**||||**-**|
||||**49,575**||**-**||**-**|
||||**55,356**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
|||||||||
|||||||||
|||||||||
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
||REDUNDANCY ACCRUAL TO 2022||
FROM CAPITAL
ACCOUNT||**- 11,451**|||
||HOLIDAY PAY ACCRUAL AUG 22||FROM CURRENT
ACCOUNT||**- 3,502**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|||||||||
||||||||Date of
approval|
||||||||22/05/2023|
|||||||||
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
~~29/05/2023~~
~~2~~
CHARITY COMMISSION
roR ENGLAND AND WALES
Independent examiner's
report on the accounts
S•ctlon A
Ind•p•nd•nt Examlnerfs Report
Report to the trusteesl
members of
COLWICH PLAYGROUP
On accounts for the year 3110712022
ended
Charity no
(if any)
1012984
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended 3110712022
Responsibilities and As the charity trustees of the Trust you are responsible for the preparation
basis of report of the accounts In accordance with the requirements of the Charities Act
2011 {'the Act.)
I report In respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and In carrying out my examination: I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act
I have completed my examination. I confirm that no material matters have
come to my attention In connection with the examination which gives me
cause to believe that In. any material respect
accounting records were not kept In accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
J have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Mandy Brazier
Relevant professional
qualification(s) or body
(if any):
Qualjfications. Association of Accounting Technicians
Address:
4 Vardon Close
Stafford
ST16 3YW
Sectlon B
DSsclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts directions and guidance for
examiners).
IER
October 2018
Giv• h•r• bri•1 dolallj of
•ny It•m8 that th•
•xamlMr wllheg to
disclov
IER
October 2018