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2024-06-30-accounts

HOSE VILLAGE HALL TRUST

Annual Report for Financial Year July 2023 – June 2024

Governance

Hose Village Hall Trust has the objectives of providing social, recreational and leisure facilities for the inhabitants of the village of Hose in Leicestershire and the surrounding areas. The Trust consists of three organisations - Hose Village Hall, Belvoir Vale Tennis Club and Belvoir Vale Bowls Club. They are situated on a 10 acre site, part of which is leased from Clawson, Hose &

Harby Parish Council on a 33-year lease, and part of which is owned by the Trust. The lease with the Parish Council was established in 1969 and renewed in July 2005.

The amenities comprise the Village Hall, which has a large main hall, with a stage, a badminton court, adjacent bar and kitchen, and toilets. There is also a smaller committee room with an adjacent disabled toilet. It has two changing rooms for sporting activities. There is a large hard-standing carpark, with access to a playing field, which can accommodate 2 football pitches. Across the playing field, with separate access, are 3 tennis courts, with a small pavilion, managed by the BV Tennis Club. Adjacent is the bowling green and its large pavilion, managed by BV Bowls Club. Adjacent to the clubs is an area of hard-standing car-park.

The Trust committee meets quarterly to report on activities of the organisations, which are managed by separate committees. They have separate finances and pay annual subscriptions to the Trust to cover various expenses for the site. These funds are managed by Hose Village Hall Committee on behalf of the Trust committee. The Trust also takes a share of those events that utilise the whole site.

Trustees and committee members

Elected Trustees: B Keevil, I Smith, H Cheetham, D Wilson, R Stevenson, D Hayton Co-opted Trustees: T Roythorne Delegated Trustees: L Pugh & M Britton (Belvoir Vale Bowls Club), S Wainwright & D Scowcroft (BV Tennis Club) The following officers were elected: Chairman - Steve Wainwright Secretary - Brian Keevil Treasurer - Ian Smith

Accounts

Running costs (including rates, caretaker’s wages, electricity and insurance) were £22,211 Income from hiring the hall alone was £14,116, caravan bookings for the field & the hall raised £4139, hiring of the field for other events raised £635. Investments & donations were £2004.This made a total income of £30,104.

Events held during the year made a profit of £4391. The Committee runs most events for the benefit of the village and plans on covering costs and not making a profit. Some events (notably the Belvoir Half Marathon) are held to make a profit from a wider community.

Belvoir Vale Tennis Club now has 100 club members and £25k in its bank account. Belvoir Vale Bowls Club has 38 members and there is c.£5k in the bank account. There was a £1772 loss from subscriptions from the clubs, which totalled £1572. This is largely due to an overpayment for electricity.

The financial situation of the HVH Trust is reasonably healthy. An overall profit for the year was £1147. The Trust holds deposit accounts and COIF investments of £33,689, and a Current Account and cash totaling £12,889.

Developments & Maintenance of Facilities

Regular maintenance and services have been carried out on the hall, playing field and the sports club facilities.

There are no immediate plans for any developments.

HOSE VILLAGE HALL TRUST INCOME & EXPENDITURE for F/Y 2023-24

Primary
Secondary
Payment
Hire
Caravans_(see Note 1)
100.00
£
Field
(see Note 2)
Full Site
Hall
Hire Total
100.00
£
Overheads
Caretakers wages
4,900.00
£
Communications
577.56
£
see Note 5
Council Tax (Hall share)
226.69
£
Electricity
2,144.80
£
Field mowing
(see Note 2)
2,339.00
£
Gas
237.33
£
Hedge cutting
(see Note 2)
300.00
£
Insurance (hall share)
1,948.35
£
Licence fees
180.00
£
Printing
574.46
£
Regular services
807.00
£
Repairs & Maintenance
7,163.76
£
Water rates
811.64
£
Overheads Total
22,210.59
£
Sundry
bank fees/interest
donation & wayleave
grants - share to clubs
4,953.38
£
untraced expenditure & incom
20.19
£
Sundry Total
4,973.57
£
Events
Bonfire
3,679.06
£
Produce Show
386.76
£
Bingo
1,595.29
£
Eco Crafts
Belvoir 1/2 Marathon
(n. 3)
5,445.90
£
Community Carols
Hose Feast
664.69
£
Events Total
11,771.70
£
BVSA
Electricity
2,141.11
£
Water
605.62
£
Subscriptions
_Note 4

Insurance
487.09
£
Note 5
Council Tax
110.64
£
BVSA Total
3,344.46
£
Tennis share of grant
Bowls share of grant
Grand Total
42,400.32
£
Grass mowing
2,339.00
£



Primary
Secondary
Payment
Hire
Caravans_(see Note 1)
100.00
£
Field
(see Note 2)
Full Site
Hall
Hire Total
100.00
£
Overheads
Caretakers wages
4,900.00
£
Communications
577.56
£
see Note 5
Council Tax (Hall share)
226.69
£
Electricity
2,144.80
£
Field mowing
(see Note 2)
2,339.00
£
Gas
237.33
£
Hedge cutting
(see Note 2)
300.00
£
Insurance (hall share)
1,948.35
£
Licence fees
180.00
£
Printing
574.46
£
Regular services
807.00
£
Repairs & Maintenance
7,163.76
£
Water rates
811.64
£
Overheads Total
22,210.59
£
Sundry
bank fees/interest
donation & wayleave
grants - share to clubs
4,953.38
£
untraced expenditure & incom
20.19
£
Sundry Total
4,973.57
£
Events
Bonfire
3,679.06
£
Produce Show
386.76
£
Bingo
1,595.29
£
Eco Crafts
Belvoir 1/2 Marathon
(n. 3)
5,445.90
£
Community Carols
Hose Feast
664.69
£
Events Total
11,771.70
£
BVSA
Electricity
2,141.11
£
Water
605.62
£
Subscriptions
_Note 4

Insurance
487.09
£
Note 5
Council Tax
110.64
£
BVSA Total
3,344.46
£
Tennis share of grant
Bowls share of grant
Grand Total
42,400.32
£
Grass mowing
2,339.00
£



Receipt
4,239.00
£
4,819.00
£
635.00
£
14,116.10
£
23,809.10
£
-
£
1,885.85
£
117.68
£
2,003.53
£
5,085.95
£
88.60
£
3,472.62
£
235.81
£
5,733.12
£
445.29
£
1,100.84
£
16,162.23
£
1,572.00
£
1,572.00
£
1,320.50
£
3,632.88
£
43,546.86
£
Profit/Loss
2022-23
Profit/loss
4,139.00
£
6,839.25
£
4,819.00
£
2,093.00
£
635.00
£
720.00
£
14,116.10
£
8,011.50
£
23,709.10
£
17,663.75
£
(4,900.00)
£
(2,771.97)
£
(577.56)
£
(513.72)
£
(226.69)
£
(433.43)
£
(2,144.80)
£
(2,305.64)
£
(2,339.00)
£
(779.80)
£
(237.33)
£
(125.31)
£
(300.00)
£
-
£
(1,948.35)
£
(1,452.48)
£
(180.00)
£
(180.00)
£
(574.46)
£
-
£
(807.00)
£
(785.40)
£
(7,163.76)
£
(4,857.56)
£
(811.64)
£
(863.22)
£
(22,210.59)
£
(14,901.19)
£
1,885.85
£
1,594.21
£
117.68
£
(2,934.45)
£
(4,953.38)
£
(20.19)
£
(1.60)
£
(2,970.04)
£
(1,341.84)
£
1,406.89
£
1,243.34
£
(298.16)
£
(23.95)
£
1,877.33
£
699.39
£
235.81
£
-
£
287.22
£
1,090.46
£
445.29
£
436.15
£
452.38
£
4,390.53
£
3,847.18
£
(2,141.11)
£
(782.88)
£
(605.62)
£
(437.43)
£
1,572.00
£
1,132.00
£
(487.09)
£
(363.52)
£
(110.64)
£
(211.56)
£
(1,772.46)
£
(663.39)
£
1,320.50
£
3,632.88
£
1,146.54
£
(2,339.00)
£
(779.80)
£
Profit/Loss
2022-23
Profit/loss
4,139.00
£
6,839.25
£
4,819.00
£
2,093.00
£
635.00
£
720.00
£
14,116.10
£
8,011.50
£
23,709.10
£
17,663.75
£
(4,900.00)
£
(2,771.97)
£
(577.56)
£
(513.72)
£
(226.69)
£
(433.43)
£
(2,144.80)
£
(2,305.64)
£
(2,339.00)
£
(779.80)
£
(237.33)
£
(125.31)
£
(300.00)
£
-
£
(1,948.35)
£
(1,452.48)
£
(180.00)
£
(180.00)
£
(574.46)
£
-
£
(807.00)
£
(785.40)
£
(7,163.76)
£
(4,857.56)
£
(811.64)
£
(863.22)
£
(22,210.59)
£
(14,901.19)
£
1,885.85
£
1,594.21
£
117.68
£
(2,934.45)
£
(4,953.38)
£
(20.19)
£
(1.60)
£
(2,970.04)
£
(1,341.84)
£
1,406.89
£
1,243.34
£
(298.16)
£
(23.95)
£
1,877.33
£
699.39
£
235.81
£
-
£
287.22
£
1,090.46
£
445.29
£
436.15
£
452.38
£
4,390.53
£
3,847.18
£
(2,141.11)
£
(782.88)
£
(605.62)
£
(437.43)
£
1,572.00
£
1,132.00
£
(487.09)
£
(363.52)
£
(110.64)
£
(211.56)
£
(1,772.46)
£
(663.39)
£
1,320.50
£
3,632.88
£
1,146.54
£
(2,339.00)
£
(779.80)
£
Adj
t
t
f
Hedge cutting
300.00
£
(300.00)
£
caravans - share to Trust
1,000.00
£
1,000.00
£
Hire of Field
4,819.00
£
4,819.00
£
BHM - share to Trust
95.74
£
95.74
£
surplus of BVSA subs
1,772.46

(1,772.46)
£
subtotal
£ 2,639.00 £ 4,142.28 £ 1,503.28
Adjustment of
Funds for
Trust
-
£
1,389.00
£
2,093.00
£
363.49
£
(96.51)
£
£ 2,969.18

Note 1: It was agreed (16/3/2011) to split the income from hire by Caravans when there were more than 20 vans using the field in a ratio of 2:1 between the Hall & the Trust. The single caravan hire was less than 20 vans. Note 2: It was agreed (16/3/2011) that income & expenses from use of the field should be allocated to the Trust Note 3 : It was agreed (16/3/2011) to split the profits from the Belvoir Half Marathon in a ratio of 2:1 between the Hall & the Trust. The profit this year was £287.22

Note 4: The insurance for the whole site is covered under one policy. The total figure of £2435.44 has been split between HVH/BVSA as 0.8/0.2

Note 5: The Council Tax bill is normally shared between HVH/BVSA on the ratio of the rateable values which is 0.672/0.328 There was almost no Council Tax paid last F/Y.

HOSE VILLAGE HALL TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024

Hose Village Hall Trust is a charity (reg. no. 1012863) that manages a site on the outskirts of Hose. Some of the land is freehold and part is leased from Clawson, Hose & Harby Parish Council. The Trust is a combination of Hose Village Hall (HVH), Belvo

1 - EXPENDITURE ON PROPERTY

The hall and grounds are subject to a lease granted by the Parish Council in 1969 for 50 years this was extended in 2005 by 19 years It is understood that the amount of £48,600 represents the cost expended on the construction of the hall and grounds (including the acquisition of a freehold site that now comprises part of the full landholding). Expenditure of £8,546 on the bowling gree

2 - FIXTURES AND FITTINGS

The amount of £2,880 represents the net book value of fixtures, fittings and equipment, being cost incurred of £35,666 less accumulated depreciation of £32,786. Depreciation is calculated at 15% p a on a reducing balance basis

3 - INVESTMENT

The investment comprises the market value of 115.66 shares in the Charities Official Investment Fund for which the cost in 1972 was £233. It had been made from part of the sale proceeds of some land sold, with the major part of the proceeds invested in t

HOSE VILLAGE HALL TRUST ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024

HOSE VILLAGE HALL TRUST

We approve these financial statements and confirm that we have made available all relevant information for their preparation.

…………………………………..Chairman

………………………………….Treasurer

In accordance with the instructions given to me, I have prepared the annexed Balance Sheet and Income and Expenditure Account from the books, vouchers and other information supplied to me. I have not carried out an audit.

………………………………….

Philip Cree Chartered Accountant

HOSE VILLAGE HALL TRUST

BALANCE SHEET

30 JUNE 2024

Note
FIXED ASSETS
Expenditure on property
1
Fixtures and fittings
2
Two trophies
Investment
3
CURRENT ASSETS
Debtors and prepayments
Building Society accounts
Bank Current account
Cash in hand
LIABILITIES
Creditors & accrued income
HOSE VILLAGE HALL
Hose Village Hall - General Fund
HOSE VILLAGE HALL TRUST
Hose Village Hall Trust - General Reserve
Hose Village Hall Trust - Investment Revaluation Reserve
2024
£




81,338




15,064
96,402
(200)
96,202

42,814


53,388
96,202
2023
£
48,600
2,880
57
29,801
£
£
48,600
3,388
57
26,798
78,843
-
5,005
6,908
272
12,185
91,028
(617)
90,411
41,322
41,322
22,524
26,565
49,089
90,411
25
5,005
9,730
304
42,814
23,820
29,568

HOSE VILLAGE HALL TRUST

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 JUNE 2024

Note
INCOME
Hire of hall, sports ground & BVSA Subs
Donations, Wayleaves & Sundry Income
Activities:
Income
Expenditure
Building Society interest received
Unrealised Profit on Investment in the year
EXPENDITURE
BVSA Costs
Caretaker’s wages
Rent, rates, licences
Electricity, gas & water
Insurance
Repairs, renewals and maintenance
Broadband
Printing
Sundry expenses
Bowls Club - share of grant
Tennis Club - share of grant
Depreciation of fixtures and fittings
NET SURPLUS FOR THE YEAR
2024
£
£
19,789
118
18,776
(9,020)
9,756
25
3,003
32,691
2,747
4,900
519
3,194
2,435
6,008
578
1,038
20
3,633
1,321
508
26,901
5,790
2023
£
£
18,796
18
15,149
(11,302)
3,847
28
1,566
24,255
1,795
2,772
613
3,294
1,453
6,255
514
-
32
2,922
-
598
20,248
4,007

HOSE VILLAGE HALL TRUST

ANALYSIS OF TRANSACTIONS BETWEEN THE HALL AND TRUST ACCOUNT

FOR THE YEAR ENDED 30 JUNE 2024

Reserves at 30 June 2023
Surplus for the Current Year
Re-allocation of Investment Revaluation in Year
Re-allocation of Income & Costs
Caravan Income (split 2:1 for Hall:Trust)
Field Hire Income (all for the Trust)
Half Marathon Net Income (split 2:1 for Hall:Trust)
Mowing & Hedge Cutting (all to be met by the Trust)
BVSA Subscriptons & Costs - Profit or Net Loss retained by Trust
Rounding adjustment
Reserves at 30 June 2024
HOSE VILLAGE HALL TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30 JUNE 2024
HOSE
H
£
41,322
5,790
( 3,003)
)
)
)


( 1,295)
42,814
VILLAGE
ALL
HOSE VILLAGE
HALL TRUST
£
( 1,310
( 4,819
( 94
3,156
1,772
£
£
49,089
-
3,003
1,310
4,819
94
( 3,156)
( 1,772)
1
1,296
53,388

Hose Village Hall Trust is a charity (reg. no. 1012863) that manages a site on the outskirts of Hose. Some of the land is freehold and part is leased from Clawson, Hose & Harby Parish Council. The Trust is a combination of Hose Village Hall (HVH), Belvo

1 - EXPENDITURE ON PROPERTY The hall and grounds are subject to a lease granted by the Parish Council in 1969 for 50 yearsIt is understood that the amount of £48,600 represents the cost this was extended in 2005 by 19 years expended on the construction of the hall and grounds (including the acquisition of a freehold site that now comprises part of the full landholding). Expenditure of £8,546 on the bowling gree

2 - FIXTURES AND FITTINGS

The amount of £2,880 represents the net book value of fixtures, fittings and equipment, being cost incurred of £35,666 less accumulated depreciation of £32,786. Depreciation is calculated at 15% p a on a reducing balance basis

3 - INVESTMENT

The investment comprises the market value of 115.66 shares in the Charities Official Investment Fund for which the cost in 1972 was £233. It had been made from part of the sale proceeds of some land sold, with the major part of the proceeds invested in t

HOSE VILLAGE HALL

TRIAL BALANCE AT 30 June 2024

OPENING BALANCES OPENING BALANCES TRANSACTIONS TRANSACTIONS TRANSACTIONS TRANSACTIONS
ACCOUNT at 1 JULY 2023 ADJUSTMENTS BANK CASH CREDITORS DEBTORS P&L ACCOUNT BALANCE SHEET
Dr Cr Dr Cr Dr. Cr. Dr. Cr.
£ £ £ £ £ £ £ £ £ £ £ £ £ £
INCOME
Hire of hall & sports ground
BVSA subs 1,572.00 - 1,572.00
Caravans 100.00 4,230.25 763.00 763.00 200.00 - 3,930.25
Hire - committee room - -
Hire field 4,819.00 - 4,819.00
Hire - Full Site 3
535.00 635.00 - 100.00
Hire hall (incl Badminton) 31.98 9,197.60 1,416.60 1,618.50 - 9,367.52
Hire fees Hose School - -
- -
Activities income ('Events') - -
Belvoir Half Marathon (BHM) 5,186.12 547.00 547.00 - 5,186.12
Hose Fete - Donation - -
Hosenbury 535.003 - 535.00
Great Vale Show - donation 3,500.00 3,500.00 3,500.00 - 3,500.00
Other Events 616.026 1,999.86 1,370.00 380.19 - 1,626.07
Bonfire 2,693.45 1,841.90 2,392.50 - 3,244.05
Bingo 1,674.19 1,508.57 2,648.80 - 2,814.42
Community Carols 445.29 350.50 350.50 - 445.29
Hose Feast 807.04 532.72 826.52 - 1,100.84
Produce Show 88.60 - 88.60
Dove Cottage Quiz - -
Eco Crafts 68.81 167.00 - 235.81
- -
Sundry Income - -
- -
Activities direct costs - -
Belvoir Half Marathon (BHM) 4,898.90 4,898.90 -
Other Events 295.70 295.70 -
Bonfire 1,667.06 170.10 1,837.16 -
Bingo 196.15 740.94 937.09 -
Community Carols - -
Hose Feast 370.89 293.80 664.69 -
Produce Show 386.76 386.76 -
Dove Cottage Quiz - -
Picnic & BBQ - -
- -
BVSA Costs 2,746.73 2,746.73 -
BVSA Capital Costs - -
Insurance - Funds Received - -
Grant Income (Covid) - -
- -
Sundry income - Donations & Wayleaves 117.68 - 117.68
Sundry income - Other - -
- -
Unrealised Profit / (Loss) on Investment 3,002.98 4 - 3,002.98
- -
Interest 25.00 - 25.00
- -
- -
EXPENDITURE - -
- -
Caretaker's wages 4,900.00 4,900.00 -
- -
Ground rent, rates & licences 519.33 519.33 -
Water rates 811.64 811.64 -
- -
Light & heat 2,382.13 2,382.13 -
- -
Insurance 2,435.44 2,435.44 -
- -
Repairs, Maintenance & Replacements 463.061 4,619.28 1,500.00 195.00 2,851.22 -
Field Mowing 3,156.48 3,156.48 -
- -
Internet 577.56 577.56 -
- -
Printing 1
463.06 574.46 1,037.52 -
- -
BVSA: Bowls Club grant share 3,632.88 3,632.88 -
BVSA: Tennis Club grant share 1,320.50 1,320.50 -
- -
Bank charges - -
- -
Sundry expenses - -
Untraced Expenses (Cash) 20.19 20.19 -
- -

2 508.22

508.22 -

Depreciation F&F

Totals
FIXED ASSETS
Property cost
48,600.00 -
- -
Fixtures & fittings - cost
35,666.41 -
Fixtures & fittings - acc. depn.
- 32,278.30
508.222
- -
Two trophies
57.00 -
- -
Investment -COIF - i.e CCLA
26,797.86 -
4
3,002.98
-
-
CURRENT ASSETS
-
Melton BS GGX049
3,052.60 -
-
Melton BS GGG334
1,952.46 -
-
Bank Santander C/A 72017500
6,907.82 -
38,446.29 35,623.87
-
Cash in hand
271.62 -
13,202.61 13,170.32
Contra offset a/c
- -
Hall Fire - Insurance Monies Recoverable
- -
Debtors
-
- -
CURRENT LIABILITIES
- -
Grant - PC
- -
Short-Term Loan to Repay (IFS)
- 1,751.07
5,6 1,751.07
Accruals / Creditors re Insurance Claim
- -
Accrued / Pre-paid Income
1,135.05
1,135.05 5
- -
HOSE VH - GENERAL FUND
- -
Balance
- 41,322.01
- -
- -
TRUST FUND
- -
Hall maintenance fund
- 49,089.44
COIF revaluation in year
- -
BVSA
- -
BVSA - Share of Income Entitlement
- -
- -
124,440.82 124,440.82
6,260.33 6,260.33
74,070.16 74,070.16 26,452.93 26,452.93 200.00 25.00 35,920.14
Diff -
Diff -
Diff -
Diff -
LDA dep £200
MBC int
35,920.14
5,790.49
100% Trust
2:1 VH:Trust
100% Trust
Net profit 2:1 VH:Trust
Per Ian's summary
48,600.00
-
35,666.41
-
-
57.00
-
29,800.84
-
-
-
3,052.60
-
1,952.46
-
9,730.24
-
303.91
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
41,710.63
129,163.46
25.00
41,710.63
129,188.46
-
-
-
32,786.52
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
41,322.01
-
-
-
49,089.44
-
-
-
-
123,197.97
200.00
123,397.97
5,790.49
C/F RESERVES ANALYSIS
Adjustments to Profit / Re-allocation of Incom
Total Profit re Y/E 30.06.24
Village Hall
Initial Allocation
5,790.49
Revaluation re-allocation
(3,002.98
Adjs per Ian Smith:
Grass Mowing/Hedgecutting
3,156.48
Caravans - share to Trust
(1,310.08
Hire of Field
(4,819.00
BHM-share to Trust
(95.74
Deficit re BVSA subs
1,772.46
Final Profit Allocation for Yr 1,491.63
Reserves b/f 01.07.23
41,322.0
Reserves at 30.06.24
42,813.64
e & Expenses
5,790.49
VH Trust

) 3,002.98
(3,156.48)
) 1,310.08
) 4,819.00
) 95.74
(1,772.46)
4,298.86
1
49,089.44
53,388.30
VH Trust Reserves Analysis
General P&L Reserve
Investment Revaluation Reserve, as below
Revaluation Reserve - COIF Charities Investme
Value at 30.06.24
Original cost 1972, 115.66 units
Reserve at 30.06.24 (allocated to Hose VH Trust)
£
23,820.46
29,567.84
53,388.30
nt Fund Reserve
29,800.84
233.00
29,567.84