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2024-06-30-accounts

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity No. 1012704

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 JUNE 2024

CONTENTS

Page
Charity Information Charity Information
1
Trustees’ Report Trustees’ Report
2
Statement of Financial Activities ( SOFA) Statement of Financial Activities ( SOFA)
3
Balance Sheet Balance Sheet
4
Notes to the Accounts Notes to the Accounts
5 to 6
Report of Independent Examiner Report of Independent Examiner
7

SAFFRON WALDEN ROTARY CLUB TRUST FUND

CHARITY INFORMATION

Trust Deed Dated 30 May 1984 ( Amended 22 June 2016 )
Registered Charity Number : 1012704
Registered Charity Name : The Rotary Club of Saffron Walden Trust Fund
Working Name : Saffron Walden Rotary Club Trust Fund
Principal /Registered Office : 46 Saxon Way
Saffron Walden
CB11 4EG
Trustees who served in 2023/24 : Rtn Stewart Sanders
Rtn Richard Luckes
Rtn Timothy Boyden
Bankers : Barclays Bank plc

Page 1

SAFFRON WALDEN ROTARY CLUB TRUST FUND

TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2024

Objects and Governing Document

The charity was founded in 1984 to administer the funds held for charitable purposes by the Rotary Club of Saffron Walden .

The Trust Deed empowers the Trustees to hold monies received upon trust to apply both capital and income for such charitable objects as the Trustees may in their absolute discretion decide having regard to :

Any wishes expressed by any individual or organisation when donating funds Any direction given by the Business Council of Saffron Walden Rotary Club

The Trust Deed was amended on 22 June 2016 to incorporate current best practice for the operation of the Trust .

Appointment of Trustees

Trustees are appointed by the members of Saffron Walden Rotary Club. The maximum number of trustees is 5 and minimum 3 . Trustees hold office for a term of 5 years and may be re-appointed . The existing Trustees were all re- appointed in March 2021.

Review of the year

The level of activity was again very buoyant ,

The major fund raising event was a Golf Day with nett proceeds of £ 8,600 used for Club Charitable activities.

£ 2,000 of the £ 5,000 from the Estate of Donald Purkiss has yet to be used . Further events were organised to raise funds for UK Aid / Ukraine .

The Christmas Street Collection raised funds in excess of £ 5,500 with the proceeds given to support local Charities.

Accounts

The Accounts have been prepared on a receipts and payments basis as in previous years and in accordance with guidance issued by the Charities Commission.

Voluntary Support :

The Charity relies on the voluntary services of its Trustees and of the Rotarians of Saffron Walden Rotary Club .

Page 2

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity Number 1012704

Statement of Financial Activities

for the year ended 30 June 2024

Notes
Incoming Resources
Incoming resources from generated Funds
Donations
2
Income from Investments
Total incoming resources
Resources expended
Charitable activities
3
Other charges
Total resources expended
Net incoming/ ( outgoing ) resources
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2024
2024
2024
2023
£
£
£
£
37,655
2,511
40,166
32,422
37,655
2,511
40,166
32,422
34,435
2,536
36,971
29,504
34,435
2,536
36,971
29,504
3,220
(25)
3,195
2,918
10,832
70
10,902
7,984
14,052
45
14,097
10,902

Page 3

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity Number 1012704

Balance Sheet as at 30 June 2024

Notes
Current Assets
Cash at Bank
Total Current Assets
The funds of the Charity
Restricted income funds
Unrestricted income funds
Total Charity Funds
4
Approved by the Trustees on
23rd January 2025
and signed on their behalf by :
S J Sanders
Rtn Stewart Sanders
Chair of Trustees		 2024
2023
£
£
14,097
10,902
14,097
10,902
45
70
14,052
10,832
14,097
10,902

Page 4

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity Number 1012704

Notes to the Accounts for the year to 30 June 2024

1. Accounting Policies.

(a) Accounting Conventions : These accounts have been prepared under the historical cost and in accordance with the Financial Reporting Standard for Small entities and the applicable standards as set out in the Statement of Recommended Practice "Accounting and Reporting by Charities " SORP 2005.

(b) Income Recognition : Income is credited to the Statement of Financial Activities (SOFA) in the year in which it is received . The value of voluntary help is not shown in the accounts.

(c) Expenditure recognition : Expenditure is charged to the SOFA on a cash basis.

Notes
2. Donations
Christmas Street Collection
Foundation/ Polio Plus
Intnl Projects - Ukraine
Golf Day
Community Service Projects
Youth Projects
Other Charities
General Income
3. Charitable Donations
Donations ex Xmas Street Colln
Donations to Foundation/Polio Plus
Intnl Projects - Ukraine
Golf Day Costs
Purkiss Legacy
Community Service Projects
Youth Projects
Other Charities		 Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2024
2024
2024
2023
£
£
£
£
5,526
5,526
5,523
2,511
2,511
3,435
9,939
9,939
3,090
13,490
13,490
14,563
3,448
3,448
2,920
1,972
1,972
1,000
1,874
1,874
891
1,406
1,406
1,000
37,655
2,511
40,166
32,422
4,617
4,617
5,523
2,536
2,536
3,460
12,651
12,651
5,162
4,880
4,880
4,268
0
0
3,000
3,545
3,545
1,000
2,644
2,644
2,000
6,098
6,098
5,091
34,435
2,536
36,971
29,504

Page 5

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity Number 1012704

Notes to the Accounts

for the year to 30 June 2024

4. Total Charity Funds
Restricted Funds :
Foundation - Annual Fund
Polio Plus
Unrestricted Funds
Christmas Street Collection
Golf Day
Purkiss - Legacy
Intl. Projects - Ukraine
Community Projects
Youth Projects
Other Charities
Total Funds		 Brought
Carried
Forward
Incoming
Resources
Forward
01/07/23 Resources
Expended
30/06/24
£
£
£
£
55
2,451
2,476
30
15
60
60
15
70
2,511
2,536
45
-
5,526
5,526
-
8,030
7,603
3,971
11,662
2,000
-
-
2,000
-
13,041
12,651
390
-
3,545
3,545
-
-
2,644
2,644
-
802
5,296
6,098
-
10,832
37,655
34,435
14,052
10,902
40,166
36,971
14,097

The Foundation donations relate to the Rotary International Foundation in the US and the sums have been remitted .

The legacy money will be distributed to local charities in accordance with the Deceased's wishes .

The balance of the Golf Day activity has been and will be distributed to identified charitable activities both local and national .

Page 6

SAFFRON WALDEN ROTARY CLUB TRUST FUND

Registered Charity number 1012704

Report to the Trustees of Saffron Walden Rotary Club Trust Fund on accounts for the year to 30 June 2024 as set out on pages 3-6

Respective Responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts in accordance with the guidance set out in the Charities Act 2016 ( "the Act")

The Charity's Trustees consider that an audit is not required for this year under the Act's guidance but that an independent examination is needed .

It is the Examiners responsibility to :

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general directions from the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts ,and seeking explanations from the Trustees concerning such matters . The procedures undertaken do not provide all the evidence that would be required in an Audit and , consequently, no opinion is given as to whether the accounts present a "true and fair view " and the report is limited to those matters set out in the statement below .

Independent Examiner's Statement

I have examined the Accounts set out on pages 3 and 4 above and in my opinion :

Name Steve Gardner

Date 03 January 2025

Adddress 15 Park Street Dry Drayton Cambridge CB23 8DA

Page 7